Event Coordinator

EVENT COORDINATOR San Clemente Palace Venice – This majestic resort immerses guests in a 900-year-old historic building, rich in charm and Renaissance tradition. It features a collection of beautifully restored monastic structures, a 12th-century chapel, and nearly 6 hectares of ancient gardens offering breathtaking views of the city, along with 196 meticulously furnished rooms and suites – including the largest and most exclusive suite in Venice. Annual art installations rotate throughout the property in conjunction with the Venice Biennale. Inside, the hotel seamlessly blends contemporary style with Renaissance influences, boasting six-meter-high ceilings, wide corridors, grand staircases, and intricate details such as terrazzo floors, silk-covered walls, and Murano glass chandeliers, making it one of Europe's premier hotels for art exhibitions. Serenity permeates the hotel's exclusive environment, enhanced by the heated outdoor pool, tennis court, jogging paths, pitch & putt golf course, and a fully equipped kids' club – ensuring an unforgettable stay. The hotel's proximity to St. Mark's Square, its exceptional culinary offerings featuring a rich variety of Italian cuisine, and its unique combination of indoor and outdoor event spaces invite guests to create truly memorable experiences. Role Description As Event Coordinator, you will play a key role in planning, organizing, and delivering exceptional events that reflect the hotel's luxury standards and unique heritage. You will support the Event Manager and work closely with internal departments, guests, and external partners to ensure every detail is flawlessly executed. Your main responsibilities will include: - Coordinating the planning and execution of events, meetings, and social functions - Assisting clients with event design, setup requirements, and on-site arrangements - Serving as the primary point of contact before and during events - Managing timelines, logistics, layouts, and event orders with accuracy - Ensuring all event spaces meet luxury standards and are prepared on time - Collaborating with F&B, Banqueting, Housekeeping, and Front Office teams - Supporting VIP and high-profile events with discretion and professionalism - Monitoring event progress and resolving issues promptly and effectively - Preparing detailed documentation, reports, and post-event follow-ups - Maintaining clear communication with all departments to ensure seamless delivery - Assisting with site inspections, client visits, and proposal preparations What We're Looking For - Previous experience in event coordination or a similar role in luxury hospitality - Strong organizational, communication, and multitasking skills - Excellent client-facing abilities and a service-oriented mindset - High attention to detail and the ability to manage several events simultaneously - Calm, proactive, and solution-focused approach under pressure - Strong teamwork and cross-departmental collaboration skills - Proficiency with event management software and MS Office - Fluent in English and Italian (additional languages are a plus)- A passion for creating memorable experiences in a luxury environment What We Offer - A key role within one of Europe's most prestigious luxury properties - Opportunity to coordinate events in a stunning historical resort immersed in art, culture, and heritage - Competitive compensation and benefits package - Professional development and training opportunities - Accommodation, meals, uniform, and on-property benefits - A dynamic, supportive, and international team environment Apply Now Ready to bring extraordinary events to life in one of Venice's most iconic properties? Send your CV and cover letter to: recruitment@sanclementepalace.it