Project Management and Portfolio Intern

3 giorni fa

Milano, Provincia di Milano; Lombardia, Italia IFF Tempo pieno

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Job Summary

Do you enjoy turning complex data into clear business decisions while collaborating with teams across R&D, Commercial, and Operations?

Join our Strategic Enablement & Innovation Team at IFF, where we lead the end-to-end portfolio across R&D, Commercial, and Operations for the Food Biosciences business. As a Project Management and Portfolio Intern, you will own recurring portfolio and pipeline processes and contribute analysis and recommendations that guide decision-making across functions and regions. This is a hands-on role for someone who can take a loosely defined request, figure out what decision it supports, and deliver accurate, decision-ready work with minimal supervision.

This internship offers a unique opportunity to work closely with senior leaders and cross-functional teams, gaining hands-on experience in project management, data analysis, and strategic planning.

Where You’ll Make a Difference

Compile the monthly commercial pipeline review end-to-end: data extraction, quality checks, reconciliation against prior versions, and drafting the key messages.
Maintain R&D stage-gate project records and dashboards for the governance meetings and proactively flag inconsistencies such as closed or terminated projects, projects moving stages, missing data, or conflicting sources.
Lead quarterly regional and portfolio deep dives to identify gaps, overlaps, and opportunities, and present findings and recommendations to stakeholders.
Provide project management support and analysis to strategic projects and business cases (e.g., market sizing, scenario analysis, financial assumptions).
Partner with cross-functional teams (e.g., R&D, Applications, Marketing, Commercial, Operations) to gather and validate project data, including data mapping across systems such as Salesforce and SAP.
Capture decisions and action items in governance meetings and follow up with owners through to closure.
Document processes and keep work handover-ready so it carries on smoothly after the internship.

What Makes You the Right Fit

Currently pursuing or recently completed a Master’s degree in Business, Operations, Supply Chain, Data Science, or a related field.
Strong analytical and organizational skills.
Proven ability to work independently, manage several deliverables with competing deadlines, and ask clarifying questions up front.
Proficiency in Excel and PowerPoint; familiarity with project management and data visualization tools (e.g., Power BI) is a plus.
Experience with Salesforce or SAP is a plus.
Strong attention to detail: you check your own work, reconcile numbers across sources, and explain any differences before sharing.
Excellent communication skills, with the ability to present findings clearly and concisely to senior stakeholders.
Ability to connect data to business context and answer “so what?” with clear insights and recommendations.
Interest in innovation, project management, portfolio strategy, operations and supply chain, sales, and cross-functional collaboration.
Interest in food science, biotech, or B2B ingredients is a plus.
Proficient in English, both written and spoken

What Success Looks Like

By month 3: independently delivers the monthly pipeline review with minimal rework.
By month 6: owns quarterly deep dives and proactively raises data issues and insights.
By month 12: has contributed to at least one strategic project or business case and documented processes for handover.

What You’ll Gain

Real-world experience in global project and portfolio management.
Exposure to strategic decision-making and data-driven planning.
Mentorship from experienced leaders across functions.
Opportunity to contribute to impactful projects with visibility across the organization.

How Would You Stand Out?

Experience with Power BI or other data visualization and reporting tools.
Knowledge of Salesforce, SAP, or other enterprise business systems.
Interest or exposure to food science, biotechnology, in

Project Management and Portfolio Intern

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