President'S Secretary

Randstad Italia SpA is seeking an exceptionally organized, proactive, and cross-culturally competent President's Secretary to join the Research Center of our partner, a Chinese multinational company based in Milan.

In this high-visibility position, you will provide comprehensive executive-level administrative support to the President, manage key operational projects, organize major center events, and coordinate internal control activities.

Location: North-east Milan

Contract Type: The contract is powered by Randstad: 1-year fixed-term contract or permanent based on candidate seniority

Salary Range: €30,000 – €35,000 gross annual salary, negotiable based on experience

Meal vouchers: €8/working day

Annual bonus: it is based on the performance

Key Responsibilities

• Executive Support & Travel: Manage the President's complex calendar, schedule meetings, and make international travel arrangements. Process expense claims in compliance with company policies.
• Meeting & Task Management: Coordinate routine executive meetings, prepare detailed agendas and minutes, and track follow-up tasks to ensure timely execution.
• Event Coordination: Organize large-scale events for the Research Center—including conferences and workshops, ensuring seamless execution from planning to final delivery.
• Internal Control & Governance: Collaborate with internal departments to coordinate annual internal control activities, including Self-Assessment of Control and Assurance, Process Reviews, and internal audits.

Key Qualifications & Skills

• Education: Bachelor's degree required; Master's degree is a plus.
• Experience: Minimum of 3 years of relevant executive assistance, secretarial, or high-level administrative support experience.
• Language Skills: Trilingual fluency in Italian, English, and Chinese is required.
• Cross-Cultural Competence: Deep understanding of cultural diversity, international business etiquette, and corporate protocol to facilitate effective global communication.
• Organizational Mastery: Exceptional multitasking abilities, high attention to detail, and proven experience managing complex schedules and workflows.
• Adaptability & Drive: Service-oriented mindset, strong interpersonal skills across all organizational levels, and the ability to maintain high quality in a dynamic, fast-paced environment.
• Technical Skills: Advanced proficiency in standard MS Office applications and productivity tools for scheduling, documentation, and project tracking.