Communication Specialist

Reporting Lines The Communication Specialist (Human Resources Division) will report to the Director of the Human Resources Division. Tasks and responsibilities Under the direct supervision of the Director, Human Resources, and in close collaboration with the Office of Communications (OCC), its branches and appropriate Communication focal points, the incumbent will perform the following tasks : Communications Co-write and edit the HR Annual report, for submission to the Finance Committee. Coordinate the production and dissemination of the 'user-friendly' version of the HR Annual Report addressed to all employees. Co‐coordinate the production and dissemination of HR communication products and communication campaigns addressed to all employees (InFAO articles, e‐mails, HR Newsletters). Research, fact‐check, edit, and produce high-quality communications materials for various audiences and ensure their timely dissemination via communications channels, working closely with the Office of Communications (OCC), ensuring that all HR communication materials comply with OCC and FAO standards. Contribute to high-quality multi‐media and digital content for dissemination via FAO's intranet and global‐level platforms in close collaboration with OCC. Actively support the development of communication plans, tools and relevant material and documents for events, meetings, webinars and other initiatives under the responsibility of the HR Division, in line with HR and corporate communication strategies, policies and guidelines. Draft talking points, briefs, factsheets, speeches, etc. for the Director‐General, the HR Director and the Senior Managers in the HR Division. Analyse information, data, statistics, relativities, trends, problems and / or issues to deliver effective communications material, support new initiatives and the preparation of plans, strategies, reports, policies and / or other products. Supervise affiliated workforce in the communications hub of the HR Division. Co‐coordinate and facilitate CSH Hybrid Town Halls and the CSH retreat. Copy editing Checking internal consistency of the text, data, figures (including maps), tables and boxes. Checking cross‐references and consistency of references in the text against the bibliographic reference list. Improving style, flow, clarity and quality of the language and readability. Checking appropriateness of photos (including captions and copyright) used in the document, bearing in mind relevance to content, gender and geographical balance. Correcting grammatical errors, spelling mistakes and typos. Ensuring that FAOSTYLE has been applied. FAO Standards and guidelines Liaison with OCC will be maintained, either directly or through an agreed focal point / coordinator, to ensure compliance with OCC standards, aligned messaging, and appropriate review and clearance processes. All communication materials will follow FAO clearance processes and comply with FAO standards, including : FAO Strategic Framework – 31 FAO social media policy and guidelines: FAOSTYLE, FAO Names Of Countries Ensuring that country names are correct (as per FAO NOCS) and in the correct order (alphabetical if no specified order or ranking). Ensuring consistent and correct use of currency symbols and numbers. Checking against available online resources (FAO house style; FAO terminology portal). Delivering edited text, in Word in track‐changes mode as well as a clean version including : all objects (tables, figures, boxes, photos, etc.), their numbering and cross‐reference in text (use of Word captions / cross‐reference function for automatic renumbering of objects); document structure (heading levels to be clearly differentiated using heading styles, to allow proper layout by the graphic designer); references and bibliography (verify accuracy and make corrections); list of acronyms; numbers in general (use of non‐breaking space for thousands, etc.). Flagging any problems that require decisions relating to the substance of the work. Performing two rounds of corrections following divisional quality checks. Minimum Requirements An advanced degree in communication, social science, journalism, political science, international relations, or a related field. A first level degree with 2 years of additional experience may be considered as equivalent. At least 5 years of relevant experience in designing and implementing communication strategies and products. Working knowledge (proficiency – level C) of English. FAO Core Competencies Results Focus Teamwork Communication Building Effective Relationships Knowledge Sharing and Continuous Improvement Selection Criteria Familiarity with various communications tools including digital platforms and social media for internal or external communication would be an asset. Understanding of HR functions, principles and processes would be desirable. Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency. Additional Information FAO does not charge any fee at any stage of the recruitment process (application, interview, processing). Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU / UNESCO list. Please note that FAO only considers higher educational qualifications obtained from an institution accredited / recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). For more information, visit the FAO employment website. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. J-18808-Ljbffr