Assistant to Management

7 ore fa

Milano, Italia Italian Hospitality Collection A tempo pieno 28.000 € - 31.500 €

Italian Hospitality Collection | Full time

Assistant to Management & Sales Coordinator - IHC

Italian Hospitality Collection S.p.A. is a world-class hotel, resort and spa brand that boasts some of the most beautiful properties in Italy and offers rich, authentic experiences for passionate travellers seeking a true Italian lifestyle. With stunning properties in Tuscany, Sardinia and the Italian Alps, the destinations offer their guests the perfect blend of business and leisure.

Our mission is to bring together excellent hotels, resorts and spas, so that together they constitute the best Italian hospitality brand in Europe. The company continues to grow and is expanding its portfolio in Italy, which currently includes the following properties:

  • Chia Laguna Resort, Sardinia - with 425 rooms is a set of three hotels offering a variety of restaurants and bars, spas, extensive meeting facilities and boasts the most beautiful beaches in Sardinia.
  • Grotta Giusti Thermal & Spa Resort, Tuscany - 68 rooms, the largest underground thermal cave in Europe and a spa that allowed it to win the fifth star and enter the Marriott portfolio with the Autograph Collection Hotels brand.
  • Fonteverde Lifestyle & Thermal Spa Retreat, Tuscany - 78 rooms with a leading luxury spa, one of the most important destinations in Tuscany and a member of the Leading Hotels of the World.
  • Bagni di Pisa Palace Thermal & Spa, Tuscany - 61 rooms, historic spa with natural warm waters and first-rate facilities; member of the Leading Hotels of the World.
  • Le Massif Hotel & Lodge, Valle D’Aosta - 80 rooms, ski resort with a distinct chalet atmosphere in its design, affiliated with The Leading Hotels of the World.

JOB AIMS

The Assistant to Management & Sales Coordinator will report directly to the Corporate Management maximizing efficiency and overall organization of the company. This position is based in Milano in IHC Head Office, located in Via Cornalia 32. We are looking for a junior-middle profile, proactive and passionate

Central to this role are: superlative organizational skills, project management, CRM use, diplomacy, and leadership.

The Executive Assistant must excel at internal communication, time management, and ability to relate and perform within other colleagues at property and corporate level. The successful candidate will demonstrate a clear commitment to the importance of the philosophy of Italian Hospitality Collection, exceptionally strong written and oral communication skills, and previous experience as Leisure Specialist, PA, Secretary, or Office Manager.

  • Previous work experience as an Office Assistant, Personal Assistant or similar role would be considered a plus.
  • High school diploma or degree.
  • Excellent MS Office knowledge: Excel and Word above all.
  • Knowledge of a CRM would be considered a plus.
  • Organize trips, meetings, agenda and small events for the employees.
  • Write meeting minutes for Directors and manage their agendas.
  • Market analysis and presentations.
  • Organizing and supervising administrative activities in order to secure smooth running of the office.
  • Organizing office layout and maintaining supplies of stationery and equipment when needed.
  • Handling incoming and outgoing email and monitoring email.
  • Archive and monitor documentation about Sales & Marketing budget and manage deadlines for the team.
  • Order tickets restaurant and, if necessary, new IT equipment for current and new employees.

SKILLS AND PERSONALITY

  • Able to easily identify priorities and pursue them while under pressure.
  • Plans, organizes and uses a systematic approach to get things done.
  • Manages time and resources effectively.
  • Prioritizes actions and manages tasks through to completion.
  • Actively seeks opportunities to develop and learn from experience.
  • Communicates openly and clearly both verbally and in writing.
  • Listens to the needs of others before contributing.
  • Develops positive working relationships at all levels.

We offer an annual salary within a range of 28,000 euro and 31,500 euro.

We provide ticket restaurants of 7 euro.

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