O&M Administrator

Metlen Energy & Metals is a global industrial and energy company covering two business Sectors: Energy and Metallurgy. The Company is strategically positioned at the forefront of the energy transition as an integrated utility, while already established as a reference point for competitive green metallurgy at the European and global level. It has a consolidated turnover and EBITDA of €5,492 million and €1,014 million, respectively, and employs more than 6,583 direct and indirect employees in Greece and abroad. At Metlen Energy & Metals , we are catalysts for a sustainable future, leading the green energy transition with innovative solutions while being a reference point for competitive green metallurgy. Our global presence covers two business Sectors: Energy and Metallurgy. With a consolidated yearly turnover of €6.3 billion and a workforce of over 5,500 dedicated individuals, we fuel success through cutting-edge technology and diverse talent.

We are committed to embracing new state-of-the-art technologies and advancements, propelling us towards a cleaner, brighter tomorrow. Our positive footprint extends across five continents, leaving a lasting impact. We foster a culture of resilience, challenge, respect, excellence, and change , empowering our diverse workforce to achieve remarkable outcomes.

We are currently looking for an O&M Administrator to join our M Renewables team in Italy, part of our subsidiary METKA EGN, based in Milan.

The O&M Administrator will support the O&M Manager and the O&M team in the administrative and document management activities related to O&M projects, working closely with internal departments to ensure an efficient flow of information and the timely completion of administrative processes.

Key Responsibilities

• Support the O&M team with the day-to-day administrative activities related to O&M projects.
• Manage and maintain project documentation, ensuring that all records are accurately organized and stored within SharePoint and other company systems.
• Monitor, organize and archive administrative documentation, including invoices, purchase orders, accounting documents and other project-related records.
• Support the Project Manager in collecting and verifying the documentation required for the approval and payment processes of suppliers and subcontractors.
• Prepare and submit administrative documentation, including formal communications, certified emails (PEC), and documentation required by external authorities and project stakeholders.
• Monitor and maintain all documentation related to payment processes, ensuring that invoices and supporting documents are complete and properly filed.
• Support the logistical organization of field technicians, including travel arrangements and other operational requirements.
• Support the logistical organization of spare parts on site and maintain the records updated.
• Organize/arrange local subcontractors/providers, request of quotations and offer according to the needs of the site/team.
• Liaise with the Finance and Procurement departments to ensure the smooth execution of administrative and financial processes related to O&M projects.

Requirements

• 2–3 years of experience in an administrative support, project administration, technical secretarial or logistic role, preferably within a structured organization or an O&M environment.
• Good knowledge of Microsoft Office, particularly Excel. SAP and administrative tools.
• Ability to manage administrative documentation while ensuring accuracy, organization and compliance with deadlines.
• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple tasks simultaneously and prioritize activities effectively.
• Good interpersonal and communication skills, with the ability to work in a multicultural team environment.
• Good command of both Italian and English.

Compensation & Contractual Framework

The starting gross annual salary (RAL) for this position is 27.500€, based on objective and gender-neutral criteria.

Applicable CCNL: MetalmeccanicoCNA Level / Inquadramento: B1/B2

The final compensation may reflect the candidate’s relevant exp