Senior Project Management Coordinator

About the Company:

FlexLink , headquartered in Gothenburg, Sweden, is an industry leader in automated production and material flow solutions, providing customers with state-of-the-art solutions that deliver production efficiency and enable sustainable manufacturing.

FlexLink serves a broad customer base in different industries: food, beverage, tissue & hygiene, personal care, pharma & healthcare, automotive and electronics.

FlexLink is part of Coesia , a group of innovation-based industrial and packaging solutions companies operating globally, headquartered in Bologna, Italy. Coesia has operating units in 36 countries, a turnover of 2,084 million euros in 2023 and over 8,000 employees.

About the Role:

We are looking for a Senior Project Manager to join the team in Bologna and take full accountability for major projects from contract signature through to customer acceptance. The role calls for someone who has managed large industrial projects end to end, is comfortable with significant financial responsibility, and can engage with technically sophisticated customers with confidence and clarity.

The Senior Project Manager reports directly to the Business Unit Operations Director and maintains direct communication with the customer at an executive level.

Main responsibilities will include:

• Take full accountability for the delivery of assigned projects across scope, schedule, cost, quality, and risk.
• Build and maintain the integrated project plan from kick-off through to final customer acceptance, using Microsoft Project.
• Lead the project governance structure: define the reporting cadence, chair the reviews, and keep all stakeholders properly informed.
• Own change control, assess every scope change, document it, price it where applicable, and ensure it is reflected in the plan.
• Serve as the primary point of contact for the customer throughout the project lifecycle, maintaining clear and consistent communication at all stages.
• Manage expectations actively, particularly when priorities shift or timelines are at risk. Address difficult conversations directly rather than deferring them.
• Prepare concise project status updates and reports for both internal management and customer stakeholders.
• Represent FlexLink credibly in formal customer meetings and senior-level reviews.
• Lead a cross-functional project team covering engineering, supply chain, installation, and commissioning, ensuring alignment across all functions throughout the project.
• Work with functional managers to secure the right resources at the right time, and flag capacity issues early.
• Manage subcontractors and external partners, monitor their performance, hold them to their commitments, and escalate where necessary.
• Own the project budget, track costs regularly, forecast to completion, and take corrective action early if the financial picture changes.
• Manage the invoicing schedule in line with contractual milestones and monitor cash flow throughout the project lifecycle.
• Coordinate procurement decisions with supply chain to balance cost, quality, and delivery.
• Maintain an active, up-to-date risk register and use it as a working management tool throughout the project.
• Identify potential problems early and put mitigation actions in place before they escalate.
• Ensure all deliverables meet the agreed quality standards and secure formal customer acceptance before closing each phase.

What You Need to Be Successful:

• Master’s Degree in Engineering (or equivalent)
• At least 5 years of project management experience, with a significant share of that on large, complex industrial or automation projects in sectors such as special machinery, material handling, or semiconductor equipment.
• Demonstrated experience managing projects end to end, covering execution, installation, commissioning, and formal customer handover.
• Strong financial discipline: regular cost tracking, forecast-to-completion management, and a readiness to act when margins are at risk.
• Proven customer management skills, with experience handling demanding clients and senior-level stakeholders across the full project lifecycle.