Procurement Specialist

Job Title Procurement Specialist Reporting Reports to: Head of Procurement Organizational Position and Relationships Report to: Head of Procurement Internal working relations: 1st line: entire business 2nd line: Several departments (e.g. Legal, Compliance, CISO, International colleagues, TIPM, ORM, etc.) External working relations: External Suppliers Main Responsibilities Cooperate and support the development and implementation of ING sourcing strategies at local level. Deliver local sourcing category strategy ensuring management in line with bank strategy and process/regulation compliance. Independently lead procurement processes at local level. Interact at global level to propose and share best practices, relevant projects and guidelines to be applied at local level. Initiate and implement sourcing strategy and process (RFQ/RFI/RFP/Auction/contract definition). Propose analysis and ensure quality (spend, market demand, etc.). Ensure completeness of documentation (contract, RFP, reports, regulation check completion through an internal platform, etc.). Main Tasks Market analysis and strategy: Ability to understand market trends and benchmarks with other ING branches, companies and industries. Sourcing: Identify and promote sourcing initiatives aiming to achieve goals such as cost optimisation, higher quality of services, innovation, and better value for money. Initiate, develop and implement sourcing initiatives in line with strategy. Collect business needs/requirements and challenge technical and functional specifications. Design tender process identifying internal and external stakeholders, leading tasks and related communication. Define tender documentation and manage operational steps of tenders independently (supplier involvement, tender doc definition, offers comparison, negotiation, contract definition). Review and adapt offers ensuring all meet internal requirements and policies. Challenge internal demand to pursue cost optimisation. Approve requests and follow up until purchase order dispatch. Supplier onboarding and qualification. Contract Management: Prepare contract documentation with direct responsibility for the economic part and coordinate with other departments for the rest. Identify problems or improvements in existing contracts and make proposals for improvement. Monitor contract status of the scope assigned. Plan renewal activities and negotiate accordingly to category strategy. Suppliers Management: Create and foster a good relationship with suppliers, identifying key stakeholders and decision makers. Risk Management and compliance: Execute procedures and controls in line with bank policies and regulations (e.g. supplier onboarding, KYS, contract monitoring). Identify and implement remediation activities driven by bank policies and procedures. Provide support on updating local procedures/policies in line with head office guidelines. Reporting: Perform spend analysis. Formulate reports concerning purchasing activities individually. Compile head office/local reports on sourcing activities, results, contracts status, active suppliers. Prepare PPT to be shared with middle/high management of the bank. Technical Skills Bachelor/university degree in Economics or equivalent. At least 3 years experience in procurement. Advanced user of different applications (ERP, Excel, PPT, Access, spend analysis tools, e‐sourcing platforms). Knowledge of bank processes and all procurement guidelines, procedures and regulations. Knowledge of sourcing methods and market best practices. Soft Skills Team spirit. Highly committed. Accuracy. Pro‐active and problem‐solving attitude. Good project‐management skills (ability to maintain governance and overview of the whole activities and related progress). Excellent organisational and communication skills at local and global level. Very high analytical skills. Negotiation skills in Italian and English. Proficient knowledge of English. Working Conditions Full Time Duration Permanent Location Milan (hybrid) About ING ING offers many opportunities to build a diverse and rewarding career. You will be joining an international innovative digital bank, the first in Italy to adopt a fully flexible smart‐working model, and you will be working in a stimulating environment where you can grow both as an individual and as a professional. Our purpose – empowering people to stay a step ahead in life and in business – represents our belief in people's potential. We dont judge or coach or tell people how to live their lives. We empower people and businesses to realise their own vision for a better future. #doyourthing is our brand direction with us each and every day. It is how we articulate our purpose and our promise to make banking frictionless to the world. Do your thing is about people being free to live the life they want to live knowing that they will make their world a little better for it. Do you think you are a step ahead? Apply now The Benefits of Joining ING Super flexible smart working. Competitive base salaries and performance‐based bonuses. Diverse cultures & innovative mindsets. International environment. Commitment to sustainability. Lots of training and development opportunities to help you grow. Lots of moments dedicated to physical and mental well‐being. A special day off when it is your birthday – we call it #doyourbirthday And of course we cant forget: free water & coffee at the office. Our Commitment Diversity is a fundamental element of our corporate culture and we are fully committed to creating a safe and inclusive environment based on mutual respect and the value of diversity, offering equal job opportunities to all qualified candidates. Job Application Safety Reminder We are seeing an increase in fraudulent job offers. To protect yourself please follow these key guidelines when applying for roles at ING: Apply only via official ING platforms: ING uses Workday as its internal recruitment system. Applications should be submitted only via our official career site. Check the sender's email carefully: legitimate communication will always come from a valid ING domain. No payments or banking details will ever be requested. If someone asks for this information it's a scam. If you suspect suspicious activity, report it immediately. Your safety matters to us. Additional Information Required Experience: IC Key Skills: Purchasing, Sourcing, Procurement, Employee Evaluation, HR Sourcing, SAP, Supply Chain Experience, Federal Aviation Regulations, Contract Management, Supplier Management, Negotiation, Contracts. Employment Type: Full‐Time Experience: years (unspecified) Vacancy: 1#J-18808-Ljbffr