Contract Administrator

6 giorni fa

Milano, Provincia di Milano; Lombardia, Italia Caterpillar Inc. Tempo pieno

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Career Area:

Finance

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you’re joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don’t just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Role Definition:

Responsible for preparing, reviewing, and managing customer contract documentation, ensuring accuracy and completeness while coordinating with customers, dealers, sales teams, and internal stakeholders throughout the contract process.

What You Will Do:

Collecting, analyzing, entering information to prepare contracts.
Communicating with customers, dealers and sales team on contract process details.
Analyzing errors on records and updating documentation processes and procedures to improve accuracy rate.
Providing guidance on the implementation of documentation best practices within a specific unit.

What You Will Have:

Information Capture: Knowledge of the methods, channels and processes to obtain needed information; ability to identify, capture and document relevant business information in an auditable, organized, understandable and easily retrievable manner.

Level Extensive Experience:

Enhances the processes and procedures used in the organization’s records retention program.
Uses detailed knowledge of records retention program to conduct training and/or meetings.
Ensures that all exceptions and unusual circumstances are properly captured and reviewed.
Coordinates and monitors the various steps involved in a records retention program.
Helps others understand how the recording of information impacts other business units.
Provides guidance in documenting pertinent information.

Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.

Level Extensive Experience:

Evaluates and makes contributions to best practices.
Processes large quantities of detailed information with high levels of accuracy.
Productively balances speed and accuracy.
Implements a variety of cross-checking approaches and mechanisms.
Demonstrates expertise in quality assurance tools, techniques, and standards.
Employs techniques for motivating employees to meet or exceed accuracy goals.

Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.

Level Extensive Experience:

Reviews others’ writing or presentations and provides feedback and coaching.
Adapts documents and presentations for the intended audience.
Demonstrates both empathy and assertiveness when communicating a need or defending a position.
Communicates well downward, upward, and outward.
Employs appropriate methods of persuasion when soliciting agreement.
Maintains focus on the topic at hand.

Initiative: Being proactive and committing to action on self-identified job responsibilities and challenges; ability to seek out work and the drive to accomplish goals.

Level Working Knowledge:

Identifies and exploits own strengths; minimizes limitations.
Provides appropriate degrees of attention to both personal and professional priorities.
Explains how own motivation relates to the workplace.
Utilizes available tools or approaches for increasing knowledge of self-motivation.
Learns and uses resources the organization

Contract Administrator

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