Instructional Coordinator

Instructional Coordinator

To view the position details and/or apply to a position, click on the View Details link below the Job Title. If you have questions about the application process, please refer to the Applicant FAQ's .

Posting Details

Posting Number: 20244207S
Position Title: Instructional Coordinator
Position Type: Staff
Location: Villanova, PA
Recruitment Type: Internal/External Applicants
Work Schedule: full-time/12-months
Avg Hours Week:
Department: 576-Dean, Professional Studies

Position Summary: Reporting to the Director of Teaching, Learning, and Assessment, the Instructional Coordinator will play an essential role in the operations of the College of Professional Studies. In this primarily faculty-facing position, tasks will include course scheduling, supporting faculty, and ensuring that faculty have appropriate course materials. Villanova is a Catholic university sponsored by the Augustinian Order. Diversity and inclusion have been and will continue to be an integral component of Villanova University’s mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.

Duties and Responsibilities

Course Scheduling:

• Under the supervision of the Director of Teaching, Learning, and Assessment, coordinate the assignment of academic faculty to both credit-bearing and non-credit-bearing courses, ensuring optimal use of resources and alignment with institutional goals.
• Send teaching requests, including assigned course times, to faculty and carefully document responses.
• Notify Director of Teaching, Learning and Assessment of any potential staffing shortages well in advance of the beginning of the term.
• Notify faculty when courses are canceled or rescheduled.
• Liaise with academic department leadership in other colleges for credit-bearing courses needed for CPS degree and credit-bearing certificate programs.

Collaboration with CPS and University Offices:

• Work in close coordination with the Registrar’s office to ensure that course information is accurate in University systems such as Novasis and Banner.
• Collaborate with Assistant Director of Instructional Support and Office of Online Programs to be sure that scheduling information is accurate in LMS.
• Collaborate with CPS Finance and Administration team to process payroll accurately.

Faculty and Staff Support:

• Provide support to faculty and staff as needed, addressing their needs and facilitating effective communication and collaboration.

Project Tracking:

• Monitor and track the progress of various instructional projects to ensure timely completion.
• Assist with proliferating training and policy documents to ensure adherence to academic standards.
• Assist with scheduling meetings, taking minutes, and other project documentation as needed.

Course materials:

• Ensure that faculty have textbooks and other course materials such as access codes to learning platforms and e-textbooks, especially when a faculty member is teaching a course for the first time or a new edition of a textbook has been released.

• Perform other duties and assist with projects as assigned. Assist with College events periodically as needed.

Minimum Qualifications

Formal Education:

• Bachelor’s Degree

Work Experience:

• Prior experience managing detailed information in a professional environment

Work Skills:

• Detail-Oriented: Strong attention to detail to ensure accuracy in project tracking and course scheduling.
• Organizational Skills: Excellent organizational skills to manage multiple tasks and projects efficiently.
• Communication and Collaboration: Strong communication skills to facilitate effective collaboration with faculty, staff, and the Registrar’s office.
• Self-directed: Ability to work independently while also being open to feedback and direction from colleagues and supervisor.
• Supportive: Ability to provide robust support to faculty and staff, fostering a collaborative and productive work environment.

Specific Job Knowledge:

• Ability to use spreadsheets, databases and similar tools to track and communicate detailed information.

Preferred Qualifications

Work Experience:

• Previous experience in academic coordination or a similar role is preferred.

Physical Requirements and/or Unusual Work Hours

Special Message to Applicants:

Posting Date: 11/11/2024
Closing Date (11:59pm ET):
Salary Posting Information: Commensurate with experience. Salary Band: 12
Job Classification: non-exempt

References Needed

Minimum Number of References Needed: 3
Maximum Number of References Needed: 3

Documents needed to complete your application:

Required Documents

• Cover Letter / Letter of Interest
• Resume / Curriculum Vitae

Optional Documents #J-18808-Ljbffr

---