Management- und Team-Assistent*in

ppNo Relocation Assistance Offered /p pJob Number #
- Castiglione delle Stiviere, Lombardia, Italy /p h3Who We Are /h3 pColgate-Palmolive Company is a global consumer products company operating in over 200 countries specialising in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name /p pJoin Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. p h3Job Summary /h3 pThe Management Assistant provides secretarial and administrative support to the Management Team, HR department, and plant operations. This role manages site logistics, vendor compliance, facilities, employee travel, internal communication, and employee welfare programs. The position serves as a primary point of contact for external organizations, plant visitors, and third-party service providers. /p h3Essential Job functions /h3 ul liProvide executive and administrative support to the Leadership Team and cross-functional departments. /li liSchedule and organize meetings, prepare agendas, circulate data, and take meeting minutes. /li liPrepare presentations, reports, correspondence, meeting materials, and other business documents. /li liTrack delivery compliance for routine reporting. /li liProvide secretarial backup to the Leadership Team /li liHandle badge disposal, uniform supply, and locker/safe box assignments. /li liOversee signature registration and corporate credit card applications. /li liDeliver Concur system training and user support. /li liManage travel arrangements, expense reporting, and invoicing, ensuring smooth administrative processes by booking travel services, venues, and accommodation, and by monitoring costs and validating travel invoices. /li liHandle logistic reservations, assistance, and fleet/car leasing management. /li liManage plant internal and external communications in partnership with HR. /li liPublish notices, events, and visitor announcements on the Video Wall and plant TV screens. /li liCoordinate and organize plant events, recreational activities, and product boxes initiatives. /li liAct as the primary contact for external entities, including local charity organizations. /li liSupervise the legal email and third-party janitorial services. /li liManage general office supplies (stationery, water, oil, etc.) and associated budget management. /li liManage vendors and maintain vendor compliance. /li liProvide support to the EHS team in overseeing the external cleaning contractor, including documentation regularity control (e.g., DURC, safety certificates, distribution checklist) in line with EHS contract and budget guidelines. /li liHandle sensitive and confidential information with the highest level of discretion. /li liOrganize and coordinate leadership meetings, workshops and offsites Manage communications, including emails, phone calls, and requests, ensuring timely responses and appropriate escalation. /li liMaintain accurate records, files, and confidential documentation /li liAssist with the correct administrative handling of orders and invoices via SAP /li /ul h3Key Competencies /h3 ul liInternal External Customer Focus /li liItalian and english fluent in writtend and spoken /li liGoogle Suite knowledge /li liCoaching Facilitation /li liBusiness Analytics Financial Acumen /li liEHS Quality Leadership /li liSupply Chain Systems Analysis /li liSAP system is a plus /li /ul h3Compensation And Benefits /h3 pExpected Gross Annual Salary Range: €32.000
- 36.000 gross per year /p pThis position is offered under a permanent employment contract. /p pThe role is governed by the applicable bItalian National Collective Bargaining Agreement (“CCNL”) /b (Contratto Alimentari Industria), including the relevant job classification and economic provisions applicable to the position. /p pThe initial compensation within the above range will be determined on the basis of bobjective, transparent and gender-neutral criteria /b, including professional experience, skills and competencies, qualifications, scope of responsibilities, role requirements, location, applicable CCNL classification and internal company policies. /p pSubject to role eligibility and applicable company policy, employees may also be eligible to participate in variable compensation programs tied to company and/or individual performance, including an annual target bonus opportunity where applicable. /p h3Benefits /h3 pIn addition to the rights and benefits provided under applicable law and the relevant CCNL, employees may be eligible, depending on role and company policy, for supplementary benefits, which may include meal vouchers or reimbursement, insurance coverage, company devices, health and welfare programs, and additional role‑specific benefits. /p pDetailed information regarding compensation, benefits, applicable employment terms and job classification will be provided