Office Coordinator

4 giorni fa

TrentinoAlto Adige, Italia Buscojobs A tempo pieno

Responsibilities:

  • Contributing to the supply of the office with reference to drinks & food, office supplies, and managing related external service providers.
  • Coordinate with building management office on office maintenance, repair, updates, cleaning, and fire drills.
  • Onboarding: Laptop purchase, phone purchase, office equipment, new hire welcome, badge.
  • Organize all events, quarterly sales meetings, team buildings, and other functional/country level activities.
  • Manage company stamps and maintain all records, company certificates, and official business records.
  • Travel agency management and travel arrangements for employees and managers.
  • Laptop, mobile phone, and other IT-related procurement.
  • Ordering and keeping track of keys and SIM cards for new employees, collecting them from leavers.
  • Assist in the visa application process for employees.
  • Responsibility for a friendly and service-oriented reception of guests, answering and appropriately forwarding telephone calls, emails, and package deliveries, and providing tea service to customers.
  • Assist in the area of preparatory accounting and support administration (invoice payments).
  • Travel expense management, with particular attention to compliance with company policies.
  • Running and instructing local invoicing-related administrative practices (cars, travel, etc.).
  • Assist the Manager with other ad-hoc tasks.

Minimum Requirements:

  • Bachelor's degree in BA or similar qualification as an administrative assistant or secretary.
  • 1-2 years of relevant work experience.
  • Quick learner.
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