Accounts Receivable

Additional Information Pre-Opening Hotel
Job Number
Job Category Finance & Accounting
Location Casa Brera, Piazzetta M Bossi No 2, Milan, Milan, Italy VIEW ON MAP
Schedule Full-Time
Located Remotely? N
Relocation? N
Position Type Non-Management

Part of the Luxury Group of Marriott International, Casa Brera is currently recruiting an Accounts Receivable to join the pre-opening team made of modern and authentic hospitality professionals.

Reporting to Director of Finance, the role will play a crucial role within the finance team, supporting every aspect of the finance operations. Being in a pre-opening phase, this role will have the opportunity to support the creation of an entire function from scratch, implementing Local Standard Operating Procedures in line with Marriott International policies and support drafting internal procedures.

• This is full-time position, 5 days a week with 2 days off.
• The starting date is estimated in July.

About us

Casa Brera is an unexpected gateway in the heart of Brera set to open its doors in autumn 2024.

Reinterpreted by Studio Urquiola, Casa Brera features 116 sophisticated guestrooms including 15 suites and the Milanese Suite. Hidden behind a rationalist façade, you will find a world of international elegance, transcending the traditional hotel experience. Our hotel promises cosmopolitan luxury, authentic lifestyle and a timeless Milanese elegance.

A Culinary hub, here flavors and sounds from different places seamlessly interlace. Odachi, showcases authentic Japanese cuisine in a cosmopolitan setting while those looking for a truly Italian experience can indulge at Scena by Michelin star Chef Andrea Berton. The Living is a welcoming space for guests to socialize over aperitivo and Milanese light bites. By night, the rooftop's skybar transforms into an unmissable destination, with a pool and lounge areas providing the perfect spot to soak up the energy and skyline of the city.

Join Casa Brera, the new place to be in Milan, where an authentic and modern team crafts unique experiences that connect our guests with Milanese heritage in a welcoming and inclusive atmosphere.

The impact you'll make

Creating a high-quality guest experience isn't just about our front-of-house and other hotel-based teams. Our people behind the scenes keep the business growing, improving, and running smoothly, enabling us to maintain the very best hotel environments, facilities and services. You love all things related to numbers and reports especially when they are in Excel, but you don't want to be confined behind your PC. You are a people-person, and you enjoy direct human contact with all the other departments of the hotel. You understand how busy the front of the house operations can get and you want to be helpful and supportive. So, by keeping financial records and data secure, accurate and up to date, you'll help ensure we're in a good place to continue providing great destinations that guests return to time after time.

Join a pre-opening lifestyle luxury hotel

Working during the pre-opening phase of a luxury lifestyle hotel is an incredible opportunity to gain strong expertise in hospitality and a great exposure to Marriott International EMEA leaders. This can remarkably accelerate your career growth within the company and provide you the right tools to be involved in other openings at national and international level. It is indeed a challenging experience but surely a rewarding one

What you'll do

ACCOUNTS RECEIVABLE

• Ensure that all invoices with corresponding back-ups are processed correctly and in a timely manner.
• Liaise with Reservation, Sales, and F&B departments regarding all disputed accounts.
• Post, reconcile and balance credit cards and bank transfers on a daily basis.
• Ensure accurate processing and allocation of credit card payments with Opera vs bank statements and credit card merchant reports.
• Attend or review group run down arrangements/ meetings prior to group arrival to ensure group billing in system has been set up correctly by reservations.
• Ensure all A/R accounts have a completed credit application form in their file and their credit references checked.
• Perform daily follow-up phone calls for receivable accounts, which have an overdue balance and ensure payment is received on a timely basis.
• Process account queries and respond to customer queries as required.

MONTH-END

• Prepare month end journals and as per schedule shared by Assistant DOF and DOF.
• Assist in the preparation of Profit and Loss statement monthly, to meet reporting timetable.
• Assist in the preparation of balance sheet reconciliations and submit them to Assistant DOF and DOF for review.

INCOME AUDIT

• Daily prepare Income Audit Pack as per standards.
• Generate Hotel GRR, verify accuracy and share the report with department heads daily.
• Prepare daily F&B cover journal and Income Journal adjustment entries when necessary.
• Review daily banquet postings in Opera against copy of each BEO received from banquets to ensure accurate and timely recognition of revenue.
• Test and check completeness of minor operating department revenues and F&B covers.
• Review daily paid out / petty cash of the day report to ensure appropriate documentation.
• Review daily rebate vouchers and corrections of the day report to ensure appropriate approval.
• Prepare reports for Income Audit pack.
• Collect Open Check Reports from F&B Outlets and ensure compliance with standard procedures.
• Verify that complimentary room process is compliant to standards.
• Check total of all ledgers (guest/ city/ deposit/ package) to ensure posting accuracy.
• Prepare daily Reconciliation Report on a weekly basis.

AUDIT

• Ensure familiarity with, and consistent application of, Marriott's finance policies and procedures.
• Assist AFC/DOF with Marriott internal audits (ISRA, CSAT, IPPA, etc.)
• Assist in providing documentation for external auditors on a timely basis.
• Assist in monitoring the Hotel's compliance to Corporate and internal Policies & Procedures and to implement new Policies & Procedures when necessary.

What you'll need:

• A warm, people-oriented demeanor and a team-first attitude.
• Passion for policies, procedures and systems.
• Attention to details, problem-solving skills and multi-tasking ability.
• At least intermediate English and Italian (both writing and speaking).
• Previous in a similar role is a big plus.
• Ideally, technical knowledge of PeopleSoft.
• Proficient in Microsoft Office Suite.

What we offer

• A unique opportunity to be part of a luxury lifestyle hotel where we celebrate your unique talent.
• Part of Marriott International, the largest hospitality brand in the world- this means national and internal promotion opportunities for the right candidates. The sky is your limit here.
• World class training and development programs tailored to enhancing your skills and help you grow within the Marriott family.
• Work alongside some amazing talent- award winning, experienced hospitality professionals.
• Discounted room nights, meals, and spa access in more than 9,000 hotels worldwide-because your wellbeing means so much.
• Discounts for your friends and family.
• 5euros breakfast when staying at any of our European hotels.
• Performance and Recognition programs.
• Wellness and sustainability initiatives.

Explore our very big world

As a world-class leader in the travel industry, there's no better place than Marriott International to make your mark. Joining us, you'll get to entertain and meet people from all over the world as you build your experience. You'll find a place where your personality and ideas are appreciated just as much as the work you do. And you'll grow through opportunities to explore the business, opening yourself to various career options. If you have the natural ability to communicate and enjoy working with others, we welcome you to join our global family.

You're welcomed here

Our highest priority is making you feel as welcome as our guests. We want you to know you're important to us and that you'll make an impact in your role, and for that, you'll be appreciated and valued.

Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.

Marriott International is the world's largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. Be where you can do your best work, beginyour purpose,belongto an amazing globalteam, andbecomethe best version of you.

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