Administrative Assistant
3 settimane fa
Job Title: Administrative Assistant Location: Trieste, Italy Date of Posting: 22/10/2025 About the Role: EUROCERT is looking for a highly organized and detail-oriented Administrative Assistant to join our team in Trieste, Italy. The ideal candidate will support daily operations, ensure smooth communication within the team, and handle administrative tasks with efficiency and professionalism. Key Responsibilities: Communication & Coordination Answer incoming calls, record details, and direct inquiries to the appropriate department. Update the Development Director on important calls and messages. Manage correspondence related to external and industrial certification matters. External & Certification Tasks Handle document submissions and certifications when necessary. Issue certificates upon verification of signed inspection reports. Coordinate with the finance department for invoice processing. Documentation & Filing Maintain client files, ensuring compliance with procedures. Keep records updated with the latest legislative and regulatory changes. Manage databases and ensure document traceability. Certification Committee Support Prepare and distribute reports for committee meetings. Review and verify case files before submission. Record meeting minutes and ensure proper documentation. Proposal & Client Relations Draft and send proposals upon approval. Follow up on proposal responses and update tracking records. Assist clients in completing necessary application forms. Administrative & Office Support Oversee the organization of the meeting room and office cleanliness. Provide administrative support to the Certification Committee and external audit teams. Arrange travel plans for the department. Forward relevant emails to inspectors and external partners. Training & Seminars Assist with seminar organization and related correspondence. Who You Are: ✅ Strong organizational and multitasking skills. ✅ Excellent written and verbal communication skills, both in Italian and English. ✅ Proficiency in Microsoft Office (Word, Excel, Outlook). ✅ Ability to work independently and within a team. ✅ Experience in administrative roles, preferably in a certification or audit-related environment, is a plus. What we offer: Competitive remuneration package Private Health Insurance Career development Continuous training Friendly & dynamic working environment Join Our Team If you are a proactive and detail-oriented professional looking to be part of a dynamic and growing organization, we would love to hear from you Apply now by sending your resume via LinkedIn. About us EUROCERT European Inspection and Certification Company, acts as a third-party inspection, audit, and certification body. Achieving a leading position in the global certification market, ensuring all parties involved requires a strong commitment to excellence integrity & customer satisfaction, staying true to our principles: Independence, Objectivity and Competence, in the provision of services and adherence to ethics. We are an Equal Opportunity Employer who value diversity and do not discriminate against applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.
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Technical Assistant
3 settimane fa
Trieste, FRIULI-VENEZIA GIULIA, Italy, Friuli-Venezia Giulia NCL Bahamas Ltd. A tempo pienoNORWEGIAN CRUISE LINE (NCL) is one of the world’s leading cruise lines with headquarters in Miami, Florida and with European branch offices in UK, Germany and Italy. With a rich history spanning over 55 years, NCL has solidified its position as the innovator of the cruise industry delivering a laid-back and modern cruise experience aboard its 19 ships...
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Finance Assistant
2 settimane fa
Trieste, Friuli Venezia Giulia, Italia UNESCO A tempo pieno 30.000 € - 60.000 € all'anoOVERVIEW Post Number : 1ITSC 0989TPGrade : G-5Parent Sector : Natural Sciences Sector (SC)Duty Station: TriesteJob Family: Natural SciencesType of contract : Fixed TermDuration of contract : 2 years, renewableRecruitment open to : Internal and external candidatesApplication Deadline (Midnight Paris Time) : 03-DEC-2025UNESCO Core Values:...
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Finance Assistant
2 settimane fa
Trieste, Friuli Venezia Giulia, Italia unesco A tempo pieno 30.000 € - 60.000 € all'anoOVERVIEWPost Number : 1ITSC 0989TPGrade : G-5Parent Sector : Natural Sciences Sector (SC)Duty Station: TriesteJob Family: Natural SciencesType of contract : Fixed TermDuration of contract : 2 years, renewableRecruitment open to : Internal and external candidatesApplication Deadline (Midnight Paris Time) : 03-DEC-2025UNESCO Core Values: Commitment to the...
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Office Assistant
6 giorni fa
Trieste, Friuli Venezia Giulia, Italia unesco A tempo pieno 36.214 € all'anoOVERVIEWPost Number : 1ITSC PA052VCGrade : G-3Parent Sector : Natural Sciences Sector (SC)Duty Station: TriesteJob Family: Natural SciencesType of contract : Project AppointmentDuration of contract : 1 yearRecruitment open to : Internal and external candidatesApplication Deadline (Midnight Paris Time) : 16-DEC-2025UNESCO Core Values: Commitment to the...
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Gallery Assistant
3 settimane fa
Venice, Veneto, Italy, Provincia di Venezia GALERIES BARTOUX A tempo pienoInternship – Art Gallery Assistant Galeries Bartoux, a Family Artistic Adventure. For nearly 30 years, Galeries Bartoux has been established as an international main actor in the art market, with 18 galleries spread across France, London, and Miami. Driven by great ambitions, the group has recently celebrated the opening of a unique new space in Venice....
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Administrative Assistant
1 giorno fa
trieste, Italia Eurocert A tempo pienoJob Title: Administrative Assistant Location: Trieste, Italy Date of Posting: 22/10/2025 About the Role: EUROCERT is looking for a highly organized and detail-oriented Administrative Assistant to join our team in Trieste, Italy.The ideal candidate will support daily operations, ensure smooth communication within the team, and handle administrative tasks with...
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Administrative Assistant
4 giorni fa
, Italy, IT Executive Integrity | B Corp™ A tempo pienoPosition: Administrative Clerk Location: Bologna, Italy Who are we recruiting for? Our client is a rapidly growing renewable energy developer with a strong focus on battery energy storage systems (BESS) and onshore wind projects across Italy. Recently strengthened by significant investment from a major international renewable energy fund, they are expanding...
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Administrative Assistant
2 settimane fa
Trieste, Italia GIGROUP A tempo pienoGi Group, prima agenzia per il lavoro italiana con oltre 200 filiali sul territorio nazionale e più di 1800 professionisti nel settore delle risorse umane, ricerca un profilo di ADMINISTRATIVE ASSISTANT ABOUT THE CLIENT L’azienda è una realtà Leader Mondiale nei beni di largo consumo, MANSIONI E RESPONSABILITÀ **Supporto amministrativo...
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Administrative Assistant
2 settimane fa
Trieste, Italia Altro A tempo pienoJob Title:Administrative Assistant Location:Trieste, Italy Date of Posting:22/10/2025 OverviewEUROCERT is looking for a highly organized and detail-orientedAdministrative Assistantto join our team in Trieste, Italy. The ideal candidate will support daily operations, ensure smooth communication within the team, and handle administrative tasks with efficiency...
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Administrative Assistant
1 giorno fa
trieste, Italia Eurocert A tempo pienoJob Title:Administrative AssistantLocation:Trieste, ItalyDate of Posting:22/10/2025About the Role:EUROCERT is looking for a highly organized and detail-orientedAdministrative Assistantto join our team in Trieste, Italy.The ideal candidate will support daily operations, ensure smooth communication within the team, and handle administrative tasks with...
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Congress & Events Administrative Assistant
6 giorni fa
Milan, Italy (ITALY, ) IQVIA A tempo pieno 32.000 € - 48.000 € all'anoOur client, Alnylam Pharmaceuticals - a biopharmaceutical company - was founded in 2002 and is headquartered in Cambridge, Massachusetts and focused on the rare diseases.In order to create a new pilot project, IQVIA is looking for a Congress&Events Administrative Assistant, located in Milan - Italy; this function will be responsible for providing...
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Administrative & Certification Coordinator
3 settimane fa
Trieste/Trst, Italia EUROCERT A tempo pienoA certification company in Trieste is seeking an Administrative Assistant to support daily operations, ensure smooth communication within the team, and handle administrative tasks efficiently. The ideal candidate should have strong organizational skills, proficiency in Microsoft Office, and excellent communication abilities in both Italian and English. This...
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Personal Assistant – Accounting
3 settimane fa
Bologna, Emilia-Romagna, Italy, Emilia-Romagna ttg Talent Solutions A tempo pienoPersonal Assistant – Accounting & Administrative Support Fully Remote (Candidates must be located in Italy, preferably near Bologna) Contract Type: Hybrid Contract – Full-Time (January to May) | Part-Time (June onwards) Compensation: Project-based | Competitive, commensurate with experience About the Role: We are seeking a proactive and detail-oriented...
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Legal and Administrative Assistant
2 settimane fa
Trieste, Italia Altro A tempo pienoWithin the Group General Counsel function, we are looking for a talented and proactive resource to join the Group Legal Affairs Department, handling administrative activities as well as certain legal operations activities.Key responsibilities of the role will include:Executive & Legal Administrative Supportorganization of internal meetings and...
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Venezia, Italia Eton School Mexico - Oficial A tempo pienoA dynamic education institution is seeking an Entry Level Administrative & Finance Assistant to support financial and administrative operations.Responsibilities include processing invoices, maintaining records, and assisting with audits.Ideal candidates possess strong organizational and numerical skills, along with a diploma in a relevant field.Experience in...
