Finance Coordinator – Various Locations

2 settimane fa

Roma, Lazio, Italia INTERSOS – Organizzazione Umanitaria Onlus A tempo pieno

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Finance Coordinator

Code: SR

Duty station: According to the Country of assignment

Starting date: 01/07/2024

Contract duration: According to the Country of assignment

Reporting to: Head of Mission

Supervision of: According to the Country of assignment

Functional Supervisor: Regional Finance Coordinator

Type of duty station: According to the Country of assignment

General context of the project

According to the Country of assignment

General purpose of the position

Define, coordinate and monitor the implementation and management of finance strategies, policies, internal control and all financial administrative in the mission, in line with the context and operational challenges and INTERSOS protocols, standards and procedures, and with the Regional Finance Coordinator's directions, in order to provide accurate, transparent, timely and reliable financial information to the organization and third parties on the allocation of resources in the projects.

Main responsibilities and tasks

Strategy and budget

As an active member of the Senior Management Team, participate in the definition of the missions' objectives and strategies planning, implementing and monitoring the financial operational and budget needs, anticipating changes and challenges and planning accordingly, in order to ensure budget is appropriateDefine the financial strategy for the mission and the country, assessing and mitigating the financial risks of the mission, and the project economic and financial plan together with the Head of Mission and linking with the Project ManagersProvide regular and adequate indicators to monitor the financial position of the mission and provide relevant cost analysis, regularly monitor of expenses vs budget, analyse variances and suggest corrective actions when neededProvide support to the Head of Mission and Programme Coordinator on drafting new projects and budget preparation, ensuring the collaboration of other support Departments (HR, Log, Security)

Accounting and Treasury

Ensure the accounting process is efficient and accurate, foreseeing an adequate level of verification and segregation of duties based on the dimension and the staff of the mission. The accounting database must be compliant with the INTERSOS' standard accounting practices, reconciled on a monthly basis following the standard internal control mechanisms and enforce an effective monitoring of payment of suppliers, social/tax institutions and staffs salariesCoordinate the efficient management of the treasury including to ensure the smooth running of operations and maintain control on security risks. This includes among other things, definition of minimum levels of cash, cash-flow forecast for projects and NGO, management of local bank accounts, bank/cash reconciliation, transfer of funds to field bases, relations with banks and/or other financial institutions at mission level, identify in advance the financial issues and cash crunchEnsure proper implementation and respect of INTERSOS policies and guidelines and compliance with donors procedures, ensuring they are aligned with legal requirements and within the national legal framework, and designing or adapting relevant local policies, procedures and tools for optimized management of the mission's financial resourcesSensitize key executive staffs as coordinators, budget holders and relevant management on financial risks and the extent of their financial responsibilitiesIn collaboration with Regional Finance Coordinator manage the funding agreements with donors e.g. coordinating and preparing proposals and financial reports and managing donor contractsEnsure the implementation of a relevant mission organizational set up and a reliable internal control system, in order to meet all financial obligations while keeping financial ethics respected within the mission and making use of the New Accounting Information System, or when not available, using the tools and templates provided by the procedural protocols

Administration and HR

Is responsible for mission administrative-accounting documents and all finished project documentation. Submit to the Regional Finance Coordinator and the HQ Finance Director the accounting reports and the supporting official documentation on individual projects and contractsCollaborate with HR department to accomplish the administrative requirements related to staffs related mattersCoordinate and oversee the monthly and yearly closing of accounts guarantying that the statement reflects the financial reality of the mission

People management

Is responsible for the management, supervision and development of the finance team, including coaching, training, motivating and ensuring their capability, detecting potential conflicts and finding solutions when necessaryParticipate to the HR processes (recruitment, training, briefing/debriefing, evaluation, potential, detection, staff's development and internal communication) in order to ensure both the sizing and the amount of knowledge required for the activities he is accountable for.

Logistics

In collaboration with the Logistics Coordinator ensure the proper execution of goods, works and services procurement processes in conformity with INTERSOS and donors' guidelines

Required profile and experience

Education

Essential degree in Economics/Finances

Professional Experience

Essential 4 (four) years' experience in budget management and in team managementDesirable previous experience with NGO's in developing countries

Professional Requirements

Essential computer literacy (word, excel, finance DB and internet)

Languages

English is essential. Local working language desirable

Personal requirements

Strategic visionLeadershipTeamwork and cooperationBehavioural flexibilityPeople management and developmentService orientationCommitment to INTERSOS principles

HOW TO APPLY:

Interested candidates are invited to apply following the link below:

Please note that our application process is made of 3 quick steps: register (including your name, email, password and citizenship), sign-up and apply by attaching your CV in PDF format. Through the platform, candidates will be able to track their applications' history with INTERSOS.

Please also mention the name, position and contact details of at least three references: two line managers and one HRreferent . Family members are to be excluded.

Only short-listed candidates will be contacted for the first interview.

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