Personal Assistant to the CEO

3 settimane fa

Milan, Italia EDI Effetti Digitali Italiani S.r.l. A tempo pieno

EDI is looking for Personal Assistant to the CEO to join our creative team.

The selected candidate, as a Personal Assistant, will be responsible for coordinating and assisting the CEO in all activities related to scheduling appointments, handling cross-functional administrative tasks, and providing comprehensive support on all priorities related to company and personal management.

Responsibilities and Duties

  • Manages the professional/personal agenda;
  • Handles electronic and paper correspondence;
  • Organizes internal and external meetings;
  • Oversees Travel Management activities (business trips/travel/expense reports);
  • Welcomes and maintains professional relationships with guests and clients;
  • Supports the team in relationships with suppliers, clients, and collaborators;
  • When necessary, in the absence of the Office Manager, handles reception services: welcoming clients, providing information to guests and clients, guiding them within the company, sorting mail, incoming emails, and phone calls;
  • Acts as a promoter of the company's values, representing and advancing them in daily activities.

Previous Work Experience and Education

  • At least 1 year of experience as an executive secretary, personal assistant, executive assistant, or office manager supporting top management of dynamic entrepreneurial contexts.
Requirements
  • Excellent command of the English language;
  • Ability to work towards objectives and priorities both independently and in a team;
  • Advanced computer skills (Mac and Windows);
  • Proficiency in using CRM systems;
  • Excellent interpersonal and communication skills;
  • Precision, reliability, and confidentiality;
  • Strong organizational, executive and problem-solving skills;
  • Aptitude for working in dynamic and informal work environments;
  • Ability to coordinate people by dividing workloads;
  • Structured and international orientation.
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