Finance & Administrative Officer

6 giorni fa

Padova, Italia Buscojobs A tempo pieno

OVERVIEW

Post Number : 1ITADM0006RP

Grade : P-3

Parent Sector : Sector For Administration and Management (ADM)

Duty Station : Venice

Job Family : Administration

Type of contract : Fixed Term

Duration of contract : 2 years, renewable with possibility of extension

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 09-DEC-2024

UNESCO Core Values : Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST

The Finance and Administrative Officer is responsible for providing a range of administrative management support activities to the UNESCO Regional Office in Venice and its Antennas. He/She reports directly to the Director of the Office with a functional reporting line to the ADG/ADM. On matters of financial internal control, he/she receives a delegated authority from the Chief Finance Officer as certifying officer.

He/She will receive policy guidance/instructions from Bureau of Financial Management, Human Resources Management, Bureau of Strategic Planning and Programme Sector ADGs on their respective areas of responsibilities. He/She will be assisted in the discharge of his/her duties by the Administrative Support Section.

General Accountabilities

  • Advise and support the Director of the UNESCO Regional Office in Venice on all administration, budget, financial, human resources, premises-related and security matters.
  • Ensure compliance with UNESCO policies, rules, regulations and procedures in terms of financial and human resources, as well as with provisions of Host Country Agreement.
  • Maintain proper inventory, filing and recording systems.
  • Ensure that the assets of the organization are safeguarded at all times.
  • Represent the UNESCO Regional Office in Venice in inter-agency management coordination mechanisms.
  • Liaise with the host country authorities on logistical matters.
  • Assist and advise the Director in the negotiation of lease agreements as applicable.

Financial and Budgetary Accountabilities

  • Advise the Director in budget preparation.
  • Monitor execution of Regular Budget and extra-budgetary resources.
  • Ensure that managers are aware of budgetary principles and facilitate their training when required.
  • Liaise with UNESCO's central services on budgetary issues.
  • Ensure the financial resources and expenditures are fully accounted for.
  • Act as Certifying Officer ensuring compliance with regulations.
  • Set up proper accounting procedures and internal control systems.
  • Ensure efficient local banking arrangements.
  • Ensure procurement of equipment and supplies are in line with rules and procedures.

Human Resources Management

  • Advise the Director on staff related matters.
  • Provide explanations to staff on their rights and duties.
  • Administer day to day HR issues and ensure appropriate follow-up.
  • Liaise with HRM on local UN harmonization and alignment.

Safety and Security

  • Assist the Director in ensuring compliance with UN Common security policies.
  • Act as the Focal Point for safety and security of UNESCO personnel.
  • Collaborate with the Designated Official for Security.

COMPETENCIES (Core / Managerial)

  • Communication
  • Accountability
  • Innovation
  • Knowledge sharing and continuous improvement
  • Planning and organizing
  • Results focus
  • Teamwork
  • Professionalism

REQUIRED QUALIFICATIONS

Education

Advanced university degree (Master's or equivalent) in Finance, Business Administration, Accounting, or closely related fields.

Work Experience

Minimum 4 years of relevant professional experience in administration, finance, accounting or related areas, preferably at least 2 years at the international level.

Skills and competencies

  • Demonstrated analytical and organizational skills.
  • Experience in financial management of voluntary contributions.
  • Knowledge of institutional UNESCO mandates in the region.
  • Experience in supervising and leading teams.
  • Effective communication skills.
  • Ability to build relationships with key partners.
  • Problem-solving skills in HR, finance, and budget.
  • Ability to provide quality and timely support.
  • Ability to work in a multicultural environment.
  • Good IT skills, knowledge of ERP and financial management tools.

Languages

Excellent knowledge of English and a fair knowledge of French.

DESIRABLE QUALIFICATIONS

Education

Professionally recognized accountancy qualification.

Work Experience

  • Experience in international organizations or UN agencies.
  • Experience working in the field.
  • Experience in the use of SAP.

Languages

  • Knowledge of another UNESCO official language.
  • Knowledge of Italian.

BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and benefits including 30 days annual leave, family allowance, medical insurance, pension plan, etc.

The approximate starting annual salary for this position is USD 86,435.

#J-18808-Ljbffr

  • Country Finance Director

    4 settimane fa

    Padova, Italia Page Executive A tempo pieno

    Multinational company leading in BtoB servicesBU Finance and HR DirectorAbout Our Client Our client is a multinational company leader in the BtoB services.Job Description Develop and guide the Administration, Finance and Control as well as the HR function by execution and monitoring of processes, procedures, and activities;Assume the global Business Unit...

  • Country Finance Director

    3 settimane fa

    Padova, Italia Page Executive A tempo pieno

    Multinational company leading in BtoB servicesBU Finance and HR DirectorAbout Our ClientOur client is a multinational company leader in the BtoB services.Job DescriptionDevelop and guide the Administration, Finance and Control as well as the HR function by execution and monitoring of processes, procedures, and activities;Assume the global Business Unit...

  • Country Finance Director

    4 settimane fa

    Padova, Italia Page Executive A tempo pieno

    Multinational company leading in BtoB services BU Finance and HR Director About Our Client Our client is a multinational company leader in the BtoB services.Job Description Develop and guide the Administration, Finance and Control as well as the HR function by execution and monitoring of processes, procedures, and activities; Assume the global Business Unit...

  • Country Finance Director

    3 settimane fa

    Padova, Italia Page Executive A tempo pieno

    Multinational company leading in BtoB services BU Finance and HR Director About Our Client Our client is a multinational company leader in the BtoB services. Job Description Develop and guide the Administration, Finance and Control as well as the HR function by execution and monitoring of processes, procedures, and activities; Assume the global...

  • Country Finance Director

    4 settimane fa

    Padova, Italia Page Executive A tempo pieno

    Multinational company leading in BtoB servicesBU Finance and HR DirectorAbout Our ClientOur client is a multinational company leader in the BtoB services.Job DescriptionDevelop and guide the Administration, Finance and Control as well as the HR function by execution and monitoring of processes, procedures, and activities;Assume the global Business Unit...

  • Country Finance Director

    1 settimana fa

    Padova, Italia Buscojobs A tempo pieno

    About Our ClientOur client is a multinational company leader in the BtoB services.Job DescriptionDevelop and guide the Administration, Finance and Control as well as the HR function by execution and monitoring of processes, procedures, and activities.Assume the global Business Unit Controlling responsibility for the assigned Business Unit, including...

  • Country Finance Director

    4 settimane fa

    Padova, Veneto, Italia Page Executive A tempo pieno

    **Job Title:** Country Finance Director**About Our Company:** Page Executive is an inclusive recruiter and hirer, committed to attracting diverse talent and ensuring inclusive processes.Job DescriptionAs a Country Finance Director, you will lead the Administration, Finance, and Control functions for our multinational company in Italy, UK, and Spain. You will...

  • Graduate Finance Assistant

    6 giorni fa

    Padova, Italia Buscojobs A tempo pieno

    Currie & Brown is one of the leading International physical asset management and construction consultancies, dedicated to advising clients worldwide with our expertise and experience in multiple sectors and services. We are differentiated by our people, innovation and reputation with a genuine global office network.Our people, from the first-day apprentice...

  • Figure Amministrative Art.1 L.68/99

    2 settimane fa

    Padova, Italia Manpowergroup A tempo pieno

    Beyond è la divisione D&, I di Manpower Permanent Professional, specializzata nella ricerca selezione e consulenza di figure professionali appartenenti alle categorie protette.Stiamo collaborando con un'importante gruppo internazionale, leader nel settore del fashion &, luxury per la produzione e commercializzazione di occhialeria.Si tratta di una...

  • Consulente Sap S/4 Hana

    2 mesi fa

    Padova, Italia Lavoropiù A tempo pieno

    Ictpiù - Tech &, Digital, Divisione Specialistica del Gruppo Lavoropiù ricerca per rilevante societ di consulenza informatica un * Consulente SAP S/4 HANA Attivit e responsabilit : * Svolgere l'analisi, la progettazione e l'implementazione in ambiente S/4HANA.* Collaborare con le parti interessate per la raccolta dei requisiti garantendo che siano in...

  • Education Project Coordinator

    2 settimane fa

    Padova, Veneto, Italia Mobility and cooperation SRL (Teachersrise) A tempo pieno

    Course Organiser Job DescriptionWe are seeking an experienced Course Organiser to join our team at Teachersrise in Padova. The successful candidate will be responsible for ensuring the smooth delivery of our Erasmus+ teacher training courses, including sales, course administration, finance, and logistics.Main Responsibilities:Sales: Approach potential...

  • Accounting & Reporting Specialist (F/m/div)

    6 mesi fa

    Padova, Italia Infineon Technologies A tempo pieno

    Are you actively looking for a new career challenge? Are you passionate about numbers and data analysis? Do you consider yourself ambitious, determined, and focused on achieving the highest standards? Then, we have the perfect opportunity for you here at Infineon! Join our team as our Accounting and Reporting Specialist and become a key member of our Finance...

  • Forest Certification Junior Officer

    6 mesi fa

    Padova, Italia Etifor A tempo pieno

    Who we are We are an environmental consulting company. What’s our purpose? We put nature at the heart of decision-making by developing science-based solutions. We support public and private entities that want to improve the environmental, social and economic impacts of policies, projects and investments. As a spin-off of the University of Padova and a...

  • Course organiser

    2 settimane fa

    Padova, Italia Mobility and cooperation SRL (Teachersrise) A tempo pieno

    Who we are Teachersrise organises teacher training courses and projects for teachers and schools from all over Europe. The Erasmus+ programme fully funds the costs of participation in our courses and projects for schools of all types and levels. We help those schools to get this funding through our dedicated Erasmus+ support service. Course participants...

  • Course Organiser

    2 settimane fa

    Padova, Italia Mobility And Cooperation Srl (Teachersrise) A tempo pieno

    Who we are Teachersrise organises teacher training courses and projects for teachers and schools from all over Europe. The Erasmus+ programme fully funds the costs of participation in our courses and projects for schools of all types and levels. We help those schools to get this funding through our dedicated Erasmus+ support service. Course participants...