Director, Event Production – In Venue Hospitality

3 settimane fa

Milan, Italia On Location A tempo pieno

Who We Are:

On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.

Overall Scope of Role

The Director, Event Production is a key leadership role with a primary responsibility for providing operational oversight and management across multiple in venue hospitality programs (IVH) occurring within various Olympic Sporting venues during the Milano Cortina 2026 Olympic and Paralympic Games. The Director works closely with Sr. Director, Event Production and Executive Vice President, Commercial Product Architecture to develop an in venue hospitality program that delivers exceptional spectator experiences and maximizes revenue through a wide range of commercial offerings. This leader will play a key role in managing event production budgets and services to support the in venue hospitality program.

Essential Functions & Responsibilities

  • Work in coordination with Milano Cortina 2026 Organizing Committee (OCOG) to identify, assess and assign in venue hospitality space
  • Work in partnership with the commercial product architecture team to define service levels and generate budget per Olympic venue based upon sport, demand and session
  • Engage in negotiations with the Event Delivery Entity (per Olympic Venue) for set up and supervision of in venue hospitality space
  • Work with OCOG to define IVH core services supplied by OCOG and delivered to On Location
  • Work in partnership with the commercial product architecture and game stakeholders team to identify IVH opportunities for select top sponsors and partners
  • Aid in the production and delivery of Olympic Family Lounges in venues in which IVH is offered
  • Manage overall event production budgets and timelines to meet project milestones
  • Identify, recruit, train and develop a team of individuals who can lead IVH event production efforts
  • Provide operational leadership, supervision, mentorship and support for the event production team
  • Develop an operational plan to manage event business operations efficiently
  • Develop a working database of vendors available to support in venue hospitality builds; with a focus on local businesses
  • Work in coordination with Art & Design to ideate and render hospitality space for sales & promotional materials
  • Work in coordination with OCOG and IOC to develop process for reviewing and approving creative deliverables
  • Encourage and support use of sustainable products, when available
  • Attend IOC/OCOG meetings (virtual/in person) and report on behalf of the event production team(s) as it relates to the in venue hospitality programs

General Responsibilities:

  • Oversee scope milestones and deadlines
  • Forecast, qualify and maintain budgets
  • Oversee assigned portions of P&L and track expenditures
  • Manage project team and move work forward daily within team environment
  • Liaise with production implementation teams on diagrams and compliance with fire and building code
  • Facilitate and lead production meetings with key staff and vendors
  • Troubleshoot, anticipate and act proactively on event aspects of role leading up and following turn over to production implementation team
  • Maintain and manage venue and venue vendor relationships
  • Administrative & Other, including but not limited to:
    • Expense Reports
    • Process Invoices
    • File storage

Other Duties & Responsibilities

Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

This job description is not designed to cover or contain a comprehensive listing of the employee's activities, duties, or responsibilities for this job. Duties, obligations, and activities may change at any time with or without notice.

Travel

Must be adaptable with work and travel schedule. Available to travel (domestic and international) for work during holidays and key event times.

Qualifications

Required Education and/or Experience, Knowledge, Skills, and Abilities

  • Bachelor's Degree in Business, Communications, Public Relations, Marketing, Hospitality Management, Sports Management, or a related field, or equivalent experience required
  • Minimum of 7-10 years of experience in managing and producing events, brand activations and event teams
  • Speaks and writes fluent business Italian; other languages encouraged
  • Proficient user of Microsoft Office Suite | Adobe Acrobat
  • Highly organized and process-oriented
  • Ability to multi-task and remain calm in high-pressure situations
  • Strong communication, interpersonal, negotiation and conflict resolution skills
  • Self-motivated, resourceful and directed, requiring minimal supervision
  • Good timekeeping and work ethic that is characterized by commitment, motivation, and energy
  • Presently reside to Milan, Italy

Preferred Education and/or Experience, Knowledge, Skills, and Abilities

  • Knowledge of FileMaker| Keynote | SharePoint | Smartsheets | Microsoft Teams | Zoom
  • Prior experience with large-scale events in Italy, a plus, including network of local vendors
  • Flexibility and positive attitude to work long days, evenings, weekends and holidays when necessary

Our Core Values

As the leading experiences company in the world, we strive to be the most innovative and passionate — the best of the best. We uphold these values in our quest for excellence:

  • Exceed all service expectations with our customers, our partners, and each other.
  • Create value by enriching people's lives.
  • Do the right thing and bring others along with us — always.
  • Propel the power of diversity , in thought, team and experience.
  • Partner to generate win-win solutions .
  • Ignite and empower our team's entrepreneurial spirit.
  • Exude respect and gratitude — treat others as you would want to be treated.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world's diverse voices.

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

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