Executive istant Project Coordinator South Africa

1 settimana fa

Re, Italia Somewhere A tempo pieno
Job Title: Executive istant / Project Coordinator
Working hours: 40 hours per week with a working schedule aligned to U.S. Eastern Time (9:00 AM 5:00 PM).
Salary Range: $1200 $1900 USD per month
Type of contract: Independent contractor
Location: South Africa (Remote)
Reports To: COO

About the company

We are a leading staffing and recruiting agency dedicated to helping businesses optimize their talent acquisition processes. We are seeking an experienced Executive istant / Project Coordinator to work closely with our COO to streamline workflows manage diverse projects and support business operations.

Overview

We are looking for a dynamic and detailoriented Executive istant / Project Coordinator to support the COO. This role requires an individual who can manage multiple highlevel tasks provide structure to fluid and evolving processes and ist with both project management and administrative duties. The ideal candidate will have excellent organizational ss outstanding communication abilities and strong technical proficiency.

Key Responsibilities

  • Executive Support:
    • Serve as a righthand to the COO isting in managing their daily workload and schedule.
    • Organize and manage daily weekly and monthly agendas including prioritizing meetings calls and tasks.
    • Act as the COO’s main point of contact for internal and external communication filtering messages and preparing responses.
  • Project Management:
    • Oversee and coordinate various projects across different departments ensuring timely and alignment with company goals.
    • Collaborate with team members in New Jersey Colorado and the Philippines as well as clients worldwide.
    • Develop and implement project management workflows using tools like Monday.com to track progress and deliverables.
    • Facilitate communication between teams ensuring clear expectations and updates.
  • Operations & Workflow Improvement:
    • ist in restructuring and optimizing company processes identifying areas for improvement and recommending solutions.
    • Manage the configuration and settings of various software systems ensuring integration and functionality across platforms.
    • Help doent workflows and procedures implementing training materials for new staff.
  • Administrative Support:
    • Perform data scrubbing doent preparation and reporting tasks as needed.
    • Manage emails prepare reports and conduct research to support decisionmaking.
    • Ensure the COO can offload tasks and provide guidance for completion with minimal oversight.

Experience & Qualifications

  • Proven experience as an Executive istant Project Coordinator or in a similar role (25 years preferred).
  • Strong technical proficiency especially in Microsoft Excel project management software (e.g. Monday.com) and general computer literacy.
  • Exceptional verbal and written communication ss in English with the ability to interact professionally across different levels of the organization.
  • Strong critical thinking ss with the ability to handle ambiguity and manage up making recommendations to improve processes.
  • Ability to handle multiple projects simultaneously prioritize tasks effectively and meet deadlines in a fastpaced environment.
  • Patience adaptability and the ability to work with limited supervision guiding projects from inception to completion.

Why Join Us

  • Work closely with the leadership team of a fastgrowing agency.
  • Opportunity to implement impactful processes and make a significant difference within the organization.
  • Be part of a collaborative remotefirst team with a global footprint.

To be considered you must submit a resume in ENGLISH.

  • Executive istant

    1 settimana fa

    Re, Italia Somewhere A tempo pieno

    Job Title: Executive istant Location: REMOTE Position Overview: We are seeking a highly proactive adaptable and independent Executive istant to join our dynamic team. This role is not your typical administrative position; while you will manage some routine tasks (1020% of the time) the majority of the work is highly varied and demands creativity...

  • Executive istant LATAM

    1 settimana fa

    Re, Italia Somewhere A tempo pieno

    Job Title: Executive istant Location: Remote (Latam) Contract: Independent Contractor About the Role: As the Executive istant to the CEO you will work closely with our founder & CEO on his daytoday activities as well as longterm initiatves manage a tightly packed and extremely fastmoving schedule and stay on top of his communication with important...

  • Executive istant

    3 settimane fa

    Re, Italia Sagan A tempo pieno

    Job Title: Executive Assistant LATAMLocation: Remote (PST Time Zones)Salary Range: up to 1800 USDWork Schedule: Monday to Friday 9:00 AM to 05:00 PM (PST)NOTE: INDEPENDENT CONTRACTOR POSITIONCompany Overview:Sagan is an exclusive membership community for top executives founders and CEOs seeking to hire and maximize the impact of international talent. We...

  • Executive istant

    3 settimane fa

    Re, Italia Sagan A tempo pieno

    Job Title: Executive Assistant LATAMLocation: Remote (PST Time Zones)Salary Range: up to 1800 USDWork Schedule: Monday to Friday 9:00 AM to 05:00 PM (PST)NOTE: INDEPENDENT CONTRACTOR POSITIONCompany Overview:Sagan is an exclusive membership community for top executives founders and CEOs seeking to hire and maximize the impact of international talent. We...

  • Project Coordinator

    6 giorni fa

    Re, Italia ACS Consultancy Services A tempo pieno

    Job Title: Project Coordinator (US Citizen Only) Location: Remote We are currently seeking candidates who meet the following qualifications Responsibilities: Assist project managers in the creation and maintenance of project plans and timelines. Track project progress and ensure all deliverables are met on time. Coordinate and communicate project tasks with...

  • istant Manager Indirect tax

    6 giorni fa

    Re, Italia ACHYUTAM INTERNATIONAL PRIVATE LIMITED A tempo pieno

    Greetings form Achyutam International!. We are hiring for the role of Assistant ManagerIndirect Taxes for a reputed industry based out at Rajasthan location. Roles & Responsibilities: Export Document Checking & signing. & posting GST Return & Other working STIL Mumbai SIL ITC 04 Return . RFID seal updation . Input Tax credit refund export...

  • Project Coordinator

    3 settimane fa

    Re, Italia OCU A tempo pieno

    We are looking for an established Project Coordinator to join our Power Team based across Borehamwood Iver and Slough.As a Project Coordinator you will be responsible for providing administrative and operational support to project teams to ensure the successful planning execution and completion of projects. You will assist in coordinating project activities...

  • Project Coordinator

    3 settimane fa

    Re, Italia OCU A tempo pieno

    We are looking for an established Project Coordinator to join our Power Team based across Borehamwood Iver and Slough.As a Project Coordinator you will be responsible for providing administrative and operational support to project teams to ensure the successful planning execution and completion of projects. You will assist in coordinating project activities...

  • Senior Project Manager

    6 giorni fa

    Re, Italia ACHYUTAM INTERNATIONAL PRIVATE LIMITED A tempo pieno

    Urgent Opening !! Position Senior Project Manager (Water Metering Water Management Software and SCADA Systems ) Qualification Bachelors degree in engineering Water Resources Environmental Science or a related field. A masters degree is preferred Experience 710 Years Location : Pune *Key Responsibilities* *Project Leadership: * Lead...

  • SeniorExecutive istant

    3 settimane fa

    Re, Italia Sagan A tempo pieno

    Job Title: Senior/Executive Assistant LATAM Location: Remote (EST Time Zones) Salary Range: up to 2500 USD Work Schedule: Monday to Friday 8:00 AM to 4:30 PM (EST) NOTE: INDEPENDENT CONTRACTOR POSITION Company Overview: Sagan is an exclusive membership community for top executives founders and CEOs seeking to hire and maximize the impact of...

  • SeniorExecutive istant

    3 settimane fa

    Re, Italia Sagan A tempo pieno

    Job Title: Senior/Executive Assistant LATAM Location: Remote (EST Time Zones) Salary Range: up to 2500 USD Work Schedule: Monday to Friday 8:00 AM to 4:30 PM (EST) NOTE: INDEPENDENT CONTRACTOR POSITION Company Overview: Sagan is an exclusive membership community for top executives founders and CEOs seeking to hire and maximize the impact of...

  • CXO Program Coordinator

    6 giorni fa

    Re, Italia Sumeru Solutions A tempo pieno

    Project Details: Job Title: CXO Program Coordinator Location: 100% Remote in Costa Rica Duration: 06 Months Responsibilities: Assist the executive programs team which is focusing on CIO CISO and CTO events. Assist managing executive engagements and events from start to finish including: Maintain and update databases related to event...

  • Project Coordinator

    3 settimane fa

    Re, Italia Ground Control A tempo pieno

    Join us were an Investors in People Silver Standard CompanyWe have new opportunity for a Project Coordinator to join theESBin the Arb Utility division.Your overall role is to support the Contract Delivery Manager (CDM) and Project Managers (PM) in managing the operations for an assigned programme of tree works in and around York. You will be responsible for...

  • Project Coordinator

    3 settimane fa

    Re, Italia Ground Control A tempo pieno

    Join us were an Investors in People Silver Standard CompanyWe have new opportunity for a Project Coordinator to join theESBin the Arb Utility division.Your overall role is to support the Contract Delivery Manager (CDM) and Project Managers (PM) in managing the operations for an assigned programme of tree works in and around York. You will be responsible for...

  • Project Coordinator IV

    6 giorni fa

    Re, Italia Orangepeople A tempo pieno

    We are searching for a Project Coordinator to facilitate and support supplier tooling and communications initiatives. This individual will work collaboratively with key stakeholders in Procurement Operations Sourcing (Source to Pay) Finance Enterprise Products Legal and numerous business unit vendor management teams to develop and implement supplier tooling...

  • Sales Representative

    6 giorni fa

    Re, Italia Somewhere A tempo pieno

    Job Title: Sales Representative Location: Remote South Africa Company: A leading global provider in the telecommunications industry delivering innovative international calling and mobile services. The company’s mission is to offer affordable and highquality communication solutions for individuals and businesses ensuring seamless connections worldwide. ...

  • Executive Assistant

    3 settimane fa

    Re, Italia Orange Cyberdefense A tempo pieno

    Some highlightsBeing part of an international company yet with local presenceBuild a safer digital society together with usWorking as anExecutive AssistantThe role of an executive assistant is important to the success of the executive and as a result the company. The Executive Assistant helps the executive for whom she/ he works with tasks such as...

  • Executive Assistant

    3 settimane fa

    Re, Italia Orange Cyberdefense A tempo pieno

    Some highlightsBeing part of an international company yet with local presenceBuild a safer digital society together with usWorking as anExecutive AssistantThe role of an executive assistant is important to the success of the executive and as a result the company. The Executive Assistant helps the executive for whom she/ he works with tasks such as...

  • Construction Project Coordinator

    3 settimane fa

    Re, Italia Ground Control A tempo pieno

    Join us were an Investors in People Silver Standard CompanyGround Control is looking for a proactive and organised Construction Project Coordinator to support our Landscape Construction team. In this role you will assist in the smooth and efficient delivery of hard and soft landscaping projects from initial setup to completion ensuring all internal and...

  • Construction Project Coordinator

    3 settimane fa

    Re, Italia Ground Control A tempo pieno

    Join us were an Investors in People Silver Standard CompanyGround Control is looking for a proactive and organised Construction Project Coordinator to support our Landscape Construction team. In this role you will assist in the smooth and efficient delivery of hard and soft landscaping projects from initial setup to completion ensuring all internal and...