Contract Manager

Job Summary:

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Job Description:
Areas of Responsibility and Duties

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• Management of the full contract lifecycle for assigned accounts: from pre-award review through execution, variation, renewal and close-out

  
  

• Contractual risk identification, assessment and mitigation

  
  

• Commercial negotiation with customers and suppliers on contractual terms, pricing adjustments and scope variations

  
  

• Protection of company margins through proactive contract monitoring and enforcement

  
  

• Interface with Business Development, Legal, Finance and Project Management on all contractual and commercial matters

  
  

• Support to pre-sales and bid processes on contractual risk and commercial structuring

  
  

Organizational Function / Reports to:

The Contract Manager reports to the Head of Business Development during Phase 1 (months 1–6). The role operates with a dotted-line relationship to Legal Counsel and Finance Controller.

Core Contract Management Skills:

-Contract Lifecycle Management: Full ownership of the contract from pre-signature review to close-out. Drafting, reviewing and negotiating contract terms, amendments, variations (Change Orders) and extensions. Ensuring all contractual obligations are tracked, met and documented.

-Commercial and Contractual Risk Management: Identification, assessment and mitigation of contractual risks, including liability clauses, SLA exposure, penalty provisions, force majeure and IP rights. Maintenance of a live contract risk register for all assigned accounts.

-Scope and Variation Management: Monitoring of project scope against contractual commitments in coordination with Project Managers. Formal management of scope deviations: drafting and negotiating Change Orders to ensure all out-of-scope work is contractually captured and commercially valued.

-SLA and Performance Monitoring: Tracking of contractual SLA compliance across assigned accounts. Management of penalty exposure and bonus/malus mechanisms. Escalation and resolution of performance disputes with customers.

-Pricing, Invoicing and Cash Flow: Oversight of invoicing milestones in accordance with contract payment terms. Management of price revision clauses (ISTAT/inflation indexation). Monitoring of receivables and coordination with Finance on collections and cash flow forecasting.

-Pre-Award and Bid Support: Review of tender documentation, terms and conditions and contractual requirements during bid preparation. Identification of contractual risks and non-standard clauses. Drafting of contractual sections of proposals and customer-facing commercial documents.

-Supplier and Procurement Contracts: Review and negotiation of supplier and subcontractor agreements. Alignment of back-to-back obligations with prime contract requirements. Management of supplier claims and disputes.

-Legal and Regulatory Knowledge: Working knowledge of Italian and French public procurement law (D.Lgs. 36/2023; Code de la commande publique). Understanding of applicable EU procurement directives (2014/24/EU, 2014/25/EU). Familiarity with GDPR contractual obligations (DPA clauses, data controller/processor liability). Knowledge of post-award contract modification limits and reserve management under public procurement frameworks.

-Contract Closeout: Formal management of contract acceptance, final invoicing, warranty obligations and post-delivery contractual commitments.

Required Qualifications

-Bachelor’s or Master’s degree in Law, Economics, Business Management, Engineering or related discipline with strong commercial/legal component.

-Minimum 3–5 years of experience in contract management, commercial management, legal or procurement roles.

-Demonstrated experience in drafting, reviewing and negotiating commercial contracts.

-Professional certification in contract management (IACCM, CPCM or equivalent) is considered a strong advantage.

Technical Skills

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• Experience with Contract Lifecycle Management (CLM) software

  
  

• Familiarity with public sector procurement processes in Italy and/or France

  
  

• Experience in technology or systems integration sectors (HW/SW solutions)

  
  

• Knowledge of EMV/NFC payment standards or automatic fare collection systems (advantageous, not required)

  
  

• Experience managing contracts in multi-jurisdictional environments

  
  

Soft skills

-Commercial Negotiation: Ability to lead contractual and commercial negotiations with customers, procurement counterp