Executive istant

Job Title: Executive istant

Location: REMOTE

Position Overview:

We are seeking a highly proactive adaptable and independent Executive istant to join our dynamic team. This role is not your typical administrative position; while you will manage some routine tasks (1020% of the time) the majority of the work is highly varied and demands creativity problemsolving and a strong ability to think on your feet. The ideal candidate will be able to work independently with minimal guidance and will bring initiative adaptability and a pion for contributing to meaningful outcomes.

Key Responsibilities:

• Administrative Tasks: Manage email calendars and schedule appointments.
• Project Management: Take projects from concept to completion with little oversight utilizing tools like Notion LinkedIn and content management systems.
• Communication: Use Loom (or quickly learn to do so) as the primary mode of communication to provide updates and instructions.
• Creative ProblemSolving: Identify and resolve obstacles proactively seeking ways to improve processes and contribute value.
• Independent : Navigate ambiguous situations and independently handle a wide range of tasks from content creation to technical support.

Required Ss & Tools Proficiency:

• Notion LinkedIn Loom: Strong familiarity with these platforms is essential; the candidate must be comfortable managing content organizing tasks and maintaining productivity tools.
• Creative Tools: Experience in using various creative tools and platforms for project management content creation or related work.
• SelfStarter: Ability to work independently and find solutions with minimal guidance.
• Attention to Detail: Ensure accuracy and thoroughness across all tasks whether big or small.

Key Qualities We’re Looking For:

• Proactivity: Anticipate needs and proactively suggest improvements. We need someone who adds value without waiting for instructions.
• ProblemSolving: Possess strong problemsolving ss capable of finding creative solutions to unexpected challenges.
• Adaptability: Learn new tools and processes quickly adjusting to a dynamic and everchanging work environment with a steep learning curve.
• GrowthOriented: Driven by continuous learning and development with an enthusiasm for evolving with the role and contributing meaningfully to our work.

Preferred Experience:

• Startups & TechSavvy Environments: Experience working in fastpaced less predictable environments (e.g. startups or techdriven companies).
• Project Management: Proven track record of managing independent projects demonstrating success in creative roles for entrepreneurs executives or in techdriven fields.
• Virtual istance: Experience in virtual istance particularly for executives in creative industries startups or tech.

Cultural Fit:

• Independence & Drive: You thrive in an environment where instructions may be minimal and autonomy is key. You're driven by delivering highquality work to meet your own high standards.
• LongTerm Growth: We’re looking for someone who sees this role as more than just a job and is enthusiastic about growing with the position and contributing to meaningful outcomes.
• Transparency: Open to receiving direct and honest feedback and comfortable working in an environment of continuous improvement and transparency.

Red Flags to Avoid:

• OverReliance on Instructions: Candidates who are overly dependent on detailed instructions or lack examples of proactive problemsolving will not thrive in this role.
• Limited Adaptability: Those who have only worked in highly structured or routine environments may struggle with the varied and dynamic nature of this position.