Corporate Events

RESPONSIBILITIES

• Support the planning, coordination and delivery of corporate events, hospitality activities and institutional initiatives , working closely with the Events & Hospitality team.
• Support guest management , including invitations, registrations, guest lists, accreditation, welcome services and on-site assistance.
• Coordinate operational activities with internal stakeholders, external agencies, suppliers and venues , ensuring smooth and timely event delivery.
• Support hospitality logistics, including catering, accommodation, transportation, venue set-up and guest-related services .
• Provide on-site support throughout all event phases , including set-up, rehearsals, live event management and dismantling.
• Contribute to the creative development of events , supporting the definition of concepts, guest experiences, set-ups, visual solutions, event materials and presentations.
• Support the preparation and development of corporate publications and communication materials , including content collection, creative coordination, proofreading and production follow-up.
• Prepare and update presentations, event briefs, schedules, working documents and operational materials .
• Monitor deadlines, deliverables and supplier activities, ensuring projects progress according to agreed requirements and timelines.
• Proactively identify operational issues and contribute to finding effective and timely solutions , particularly during live events and time-sensitive activities.
• Ensure attention to detail, quality and consistency across hospitality, event and publication-related activities.

REQUIREMENTS

• Previous experience or strong interest in corporate events, hospitality, communications or related areas .
• Excellent command of written and spoken English ; Italian proficiency required for day-to-day activities.
• Good knowledge of Microsoft Office , particularly PowerPoint, Excel and Word.
• Ability to work effectively in a fast-paced, deadline-driven environment .
• Flexibility to support events outside standard working hours, including evenings and weekends when required , in accordance with applicable company policies and contractual provisions.
• Availability for on-site event activities and, when required, business travel.
• Ability to manage several activities simultaneously while maintaining a high level of accuracy and organisation.

COMPETENCES & SKILLS

• Strong organisational and planning skills .
• Problem-solving mindset and ability to react quickly to changing operational requirements.
• Strong interpersonal and communication skills.
• Strong Creativity and attention to visual and experiential details .
• Ability to work collaboratively with internal teams, agencies, suppliers and different stakeholders.
• Ability to prioritise activities and work effectively under time pressure and tight deadlines .
• Strong attention to detail and quality orientation .
• Proactive, hands-on and solution-oriented approach.
• Strong team spirit combined with the ability to manage assigned activities with autonomy.