Office Manager

Office Manager & Global Events Coordinator - Milan & Turin Join our Movement and Champion Restaurant Culture At TheFork we believe that the best things in life happen around the table. As the leading restaurant booking platform in Europe, we connect the broadest community of loyal diners with the world’s favorite restaurants. Powered by innovation and a deep passion for the restaurant industry, we create unique dining experiences across 11 countries. We’re part of the Tripadvisor Group and proud to be building a diverse, people-first culture where “respect”, “ownership”, “growth” and “better together” values thrive. If you’re passionate about food, technology, and making a real impact, your seat at the table is ready. Discover life at TheFork This is a key dual role focused on maintaining a high-quality office environment and coordinating major global corporate events. Daily Office Operations (Milan): Work in partnership with the existing Office Manager to oversee the reception area, ensure all office spaces (meeting rooms, common areas) are organized and welcoming, and manage incoming/outgoing mail. Vendor Coordination: Support the coordination with various vendors and service providers (maintenance, cleaning, catering) and ensure office supplies, food, and equipment are consistently stocked. Turin Office Referent: Act as the dedicated Office Experience coordinator for the Turin office (approx. 40 people), traveling regularly (e.g., once every month or two) to maintain standards and resolve local issues promptly. Employee Well-being: Plan and execute internal employee activities, including team-building events, afterworks, well-being initiatives, and manage employee gifts. Administration: Assist with essential administrative tasks, including invoice processing and purchase justifications. II. Global Corporate Event Coordination Executive Event Execution: Serve as the key operational partner to the Associate Director for the hands‑on organization and execution of major global corporate events. Event Portfolio: Provide support for high‑stakes events such as Annual Management Seminars, Top Managers Seminars (3–4 times/year), and the Global Convention (once every 2 years). Logistics & Planning: Oversee the planning, scheduling, vendor coordination, and crucial on‑site logistics for large‑scale executive events. Cross‑Functional Collaboration: Coordinate closely with departments like HR and IT for event and onboarding logistics (travels, equipment, badges, business cards). Who you are: You Must Meet These Critical Qualifications (Mandatory requirements to be listed here) Experience: Minimum of 5+ years of professional experience in Office Management. Event Expertise: Minimum of 5+ years of experience in event planning, specifically managing large‑scale corporate or executive‑level events, and coordinating remote teams. Languages: Fluent in both English and Italian (written and verbal). Travel: Willingness to travel regularly (e.g., once every month or two) to the Turin office. Autonomy: Proven ability to work autonomously and proactively, taking initiative to improve processes and solve problems within established policies. You Can Impress With These Additions Strong track record of providing direction and solving problems independently based on assigned objectives/goals. Demonstrated strong organizational skills and the ability to multitask effectively across multiple physical sites. High degree of flexibility and adaptability to thrive in a dynamic, fast‑paced work environment. What we offer you: A permanent contract (that can be useful in life) ⚖️Flexible working environment (1 days home office per week) Lunch vouchers available for each working day (because yes, we like to try our best restaurants) International teams and a multicultural environment spanning 10 offices across Europe