Funding & Partner Administration Specialist (f/m/div)

In this role you manage the administrative side of funded R&D activities, coordinating funding, partner requirements, and contractor onboarding across sites. You’ll track headcount, milestones, and grants, ensuring timely reporting and audit-ready records. You’ll mitigate funding risks and support multi-site subcontracting and onboarding, acting as a bridge between internal processes and external partners. This is a hands-on, cross-functional role that helps enable impactful, compliant R&D programs.

• Coordinate funding administration across multiple sites to support funded R&D activities
• Track headcount commitments and compare planned vs. actual figures to identify deviations
• Manage subcontracting administration with partner sites, ensuring documentation and compliance
• Support grant reporting and maintain accurate, audit-ready records
• Monitor grant milestones and deadlines; assist in converting agreements to disbursements
• Raise and escalate funding-related risks and missing evidence or eligibility concerns
• Coordinate partner and contractor onboarding, including NDAs, access provisioning, and mandatory training

• Degree in Business Administration, Finance, Economics, Accounting or related field
• Experience in financial administration or back-office operations with funding, budget or cost activities
• Experience in R&D grant or funding administration, including documentation and audit-ready records
• Experience coordinating subcontracting and multi-site activities with complete documentation
• Experience supporting partner, vendor or contractor administration (agreements, access, training)
• Structured, detail-oriented working style with strong coordination and stakeholder communication
• Fluency in English (written and spoken)

• Highly organized
• Structured and detail-oriented
• Strong coordination and stakeholder communication
• Proactive problem-solving
• Cross-functional collaboration