Administrative Assistant

3 settimane fa

Milano, Lombardia, Italia Howden Insurance Brokers Limited A tempo pieno

Howden is a collective – a group of talented and passionate people all around the world. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 18,000 employees spanning over 100 countries.

People join Howden for many different reasons, but they stay for the same one: our culture. It's what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities – work / life balance, career progression, sustainability, volunteering – you'll find like-minded people driving change at Howden.

The Role

Administrative Assistant / Broking Support – Treaty Department

The Howden Re Treaty Department is recruiting an administrative assistant and broking support to focus on all aspects of Treaty business with a multi-class approach. This position would be ideally suited to anyone looking to develop a career in a Reinsurance Broking firm.

This is a full-time, office-based role out of our Milan office.

What you'll do

The Administrative Assistant provides advanced administrative support to business leaders, client teams and local teams within a workgroup, practice area, or solution line. Support responsibilities may include email and calendar delegate, travel and expense management, document production, ad hoc projects, and the effective use of office applications.

Specifically:

  • Act as a primary point of contact for the senior management (e.g., independently seeks out answers to questions, takes initiative, leverages network of resources to solve problems);
  • Develop technical expertise in relation to Insurer Terms of Business Agreements and the provision of mentorship to the Business Units;
  • Handling administrative requests and queries from senior managers;
  • Planning meetings and events;
  • Coordinate complex meeting logistics in-person and virtually; may include, but not limited to, budgeting, travel, room reservations, meeting room logistics and materials, and catering;
  • Organizing and scheduling appointments.

As Broking support, you will work closely with senior brokers, assisting with the creation, maintenance and integrity of broking system account records:

  • Assist the business to complete Intermediary questionnaires and other onboarding documents;
  • Production of contract documentation to current standards;
  • Ensure up to date records are always maintained on the Company systems;
  • Give support to Client and Reinsurers in queries and concerns, resolving issues promptly;
  • Liaise with contracts and accounting specialists to ensure flawless client servicing;
  • Assist with overflow work from other areas of the business; provide backup support to senior leaders and brokers as necessary;
  • Schedule and facilitate meetings, either virtual or in-person, securing room reservations and food ordering/delivery, if necessary;
  • Prepare, produce and proofread advanced level presentations and correspondence, graphic presentations, and other documents, including editing for grammar, punctuation, and clarity;
  • Act as liaison between the executive and their colleagues, clients, and other stakeholders;
  • Other tasks may vary based on business need.

What you need to have

  • Proficient in IT, with advanced skills in Microsoft Word, Excel, and PowerPoint;
  • Effective interpersonal skills for establishing and maintaining relationships and interactions with colleagues, clients and reinsurers;
  • Strong organizational skills and skilled at prioritizing workload according to volume, urgency, timelines, etc.;
  • Demonstrate discretion on highly confidential matters;
  • Languages: Italian and English (both written and spoken). Additional language skills are a plus.

What makes you stand out

  • 2-3 years of applicable experience in sales and/or underwriting in the insurance, reinsurance or related financial services sector;
  • Basic understanding of insurance and/or reinsurance concepts and terms, including Statutory accounting.

The base salary range is based on level and does not include other types of compensation such as discretionary bonus or benefits. The actual salary will vary based on applicant's education, experience, skills, and abilities, as well as internal equity and alignment with market data.

What do we offer in return?

A career that you define. At Howden, we value diversity – there is no one Howden type. Instead, we're looking for individuals who share the same values as us:

  • Our successes have all come from someone brave enough to try something new;
  • We support each other in the small everyday moments and the bigger challenges;
  • We are determined to make a positive difference at work and beyond.
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