Payroll Analyst

Overview Employment Opportunities Designed to Help Us Collaborate in Creation Position Details Job Title: Payroll Analyst Position Number: Work Modality: Hybrid – 3 In-Person Job Category: University Staff Job Type: Full-Time FLSA Status: Exempt Campus: CONTROLLER Location Code: PAYROLL SERVICES (04400D) Funding: Not split or fully grant funded Responsibilities Position Summary: Loyola University Chicago is seeking an Interim Payroll Analyst for a temporary assignment (estimated 18 month duration) to assist with processing and analyzing payroll-related information for both biweekly and monthly payroll cycles. Under the mentorship of the Manager, Payroll, coordinate and participate in technical payroll accounting activities during this contract term, including the preparation, maintenance, processing, analysis, and auditing of manual and automated payroll data; ensuring accuracy and completeness of transactions; and providing work direction and guidance to junior staff/intern. Payroll Operations: Coordinate the preparation, maintenance, and auditing of manual and automated payroll data for biweekly and monthly payroll cycles. Process employee terminations, including calculation and payment of final wages, accrued vacation payouts, and applicable deductions in compliance with state and federal regulations. Execute and validate post-payroll termination jobs to ensure accurate employee deactivation, benefit terminations, and payroll system updates. Review and reconcile vacation payout balances to ensure accuracy and compliance with university policies and legal requirements. Partner with Human Resources and Benefits to ensure timely and accurate processing of terminations and related payroll actions. Tax & Compliance: Conduct Federal and State 941-X filing tax reconciliations. Manage Year-End Reporting, including W-2 filings, Federal and State survey requests, and Unemployment reporting. Leadership & Support: Serve as the primary backup to the Payroll Manager during the contract period. Lead, train, and provide work direction and guidance to payroll staff. Process Improvement: Design, document, and implement procedures to streamline payroll processes and increase efficiency. Reporting & Auditing: Conduct regular audits of payroll procedures and records. Report to management on payroll issues, changes, and fiscal year payment calendars. Inquiry Resolution: Respond to employee inquiries regarding salaries, taxes, first or final pay, vacation payouts, and withholdings while delivering a high level of customer service. Regulatory Monitoring: Stay up to date on changing state and federal payroll and tax laws and assess impacts to payroll operations. Performs other duties as assigned. Qualifications Minimum Education: Bachelor’s degree in Accounting or Finance required. Minimum Experience: 3–5 years of experience in a computerized accounting environment, preferably within Payroll, Accounting, HR or Finance. Regulatory Knowledge: Strong knowledge of state and federal payroll and tax regulations, including experience with 941-X filings. Soft Skills: Excellent analytical skills and strong attention to detail; ability to work under tight deadlines and provide effective communication/guidance to a team. Certificates/Credentials/Licenses: N/A Computer Skills: Hands-on experience with payroll systems such as Lawson, Kronos or UKG Ready. High proficiency in Excel and spreadsheet analysis. Compensation Open Date: 01/27/2026 Close Date: N/A Salary: $70,000 – $80,000 per year Application Details Special Instructions to Applicants: As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at and Supplemental Questions * Do you have a Bachelor's Degree in accounting or finance? Yes No * Why do you want to work for Loyola University Chicago? * How do your values align with Loyola University Chicago’s mission and values? * How did you hear about this employment opportunity? Public Job Posting Internal Job Posting Agency Referral Advertisement/Publication Personal Referral Website Other Applicant Documents Required Documents: Resume, Cover Letter/Letter of Application Optional Documents: N/A Loyola University Chicago | 1032 W Sheridan Rd, Chicago, IL 60660 Information: • 2018 (c) Loyola University Chicago • University Policies #J-18808-Ljbffr