Personal Assistant to CEO and Chief Product Officer

2 settimane fa

Greater Milan Metropolitan Area, Italia Off-White A tempo pieno

Role Overview We are looking for a highly organized, proactive, and discreet Personal Assistant to provide comprehensive support to both the CEO and the Chief Product Officer. The ideal candidate thrives in a fast-paced environment, manages complex priorities with ease, and communicates effectively with internal and external stakeholders. This role requires exceptional attention to detail, strong problem-solving skills, and the ability to anticipate needs before they arise. Key Responsibilities • Manage complex calendars, scheduling meetings, appointments, and travel for both executives. • Coordinate internal and external meetings, including agenda preparation and follow-up actions. • Handle confidential information with professionalism and integrity. • Act as the primary point of contact between the executives and internal teams, partners, suppliers, and stakeholders. • Manage expenses, invoices, and reimbursements in accordance with company policies. • Draft and proofread emails, communications, and documents on behalf of the executives. • Facilitate communication flow, prioritizing messages and responding when appropriate. • Build strong relationships across departments and with external partners. Requirements • 3+ years of experience as a Personal Assistant, Executive Assistant, or similar role, preferably in fashion, luxury, or creative industries. • Excellent command of English and Italian (spoken and written). • Strong organizational and multitasking abilities; able to work under pressure and meet tight deadlines. • High level of discretion, reliability, and professionalism. • Mastery of Microsoft Office Suite, Google Workspace, and digital collaboration tools. • Ability to work flexible hours and adapt to the dynamic needs of top executives. • A proactive, solution-oriented mindset with strong communication skills.

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