Legal Back Office Support Assistant – based in Luxembourg

Legal Back Office Support Assistant – based in Luxembourg Join to apply for the Legal Back Office Support Assistant – based in Luxembourg role at European Investment Bank (EIB) Legal Back Office Support Assistant – based in Luxembourg Join to apply for the Legal Back Office Support Assistant – based in Luxembourg role at European Investment Bank (EIB) This position is based at our Luxembourg headquarters and requires regular office presence. The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support.The EIB , the European Union's bank is seeking to recruit for Legal Directorate (JU) – EU Operations Department (OPS-EU) – Central Europe Division (CE) at its headquarters in Luxembourg, a Legal Back Office Support Assistant *.internal benchmark Senior (Principal) Operational Assistant This is a full time temporary position at grade 1/2.The term of this contract will be 12 months : as this is a temporary replacement assignment, no extension or conversion of the contract is foreseen. Panel interviews are anticipated for January 2026. PurposeJoin a dynamic and supportive team where your operational and administrative expertise will make a real impact. As a valued member of the CE Division (leading the legal aspects of the EIB’s lending activities in Poland, Czechia, Slovakia, Romania, Bulgaria, Hungary, Slovenia and Croatia), you’ll play a key role in supporting high-level legal work and helping the EIB achieve its objectives. You’ll work closely with the Head of Division, transactional lawyers, fellow-assistants, and colleagues across the Bank, as well as external clients and partners, ensuring smooth and efficient lending operations of the EIB every day.Operating NetworkInternal contacts: collaborate with other teams in the legal department, but also colleagues from operations, risk and compliance, portfolio management and monitoring, building strong relationships and sharing knowledge.External contacts: engage with a variety of external counterparts, such as the EIB’s clients (banks, public administration and corporates), external counsels and notaries, expanding your professional network.AccountabilitiesTake ownership of preparing and finalizing contractual documentation for lending activities of the EIB, ensuring it meets the highest quality standards and compliance requirements. Review and proofread outgoing documents to guarantee accuracy and adherence to administrative procedures. Support the smooth flow of legal and administrative processes by managing document circulation, archiving, and follow-up tasks. Assist the Head of Division with budget administration, purchase orders, and coordination of both in-house and external consultants. Implement and monitor key controls and best practices within the back office to ensure operational excellence. Contribute to process improvements and keep the team updated on new procedures and best practices. Build strong working relationships with colleagues and external partners, acting as a key point of contact for information and agenda management. QualificationsSecondary level education, complemented with a 2-year certification in a relevant field (e.g. business administration, languages, customer service, secretarial studies) or secondary level education with equally qualified experience in a relevant field A minimum of 5 years of relevant experience acquired as back office/administrative assistant. Experience in a law firm, corporate legal function, or any other legal environment, is a distinctive advantage Fundamental understanding of EIB's objectives and policies Proficiency in standard IT & office tools (particularly Word, Acrobat, Excel, PowerPoint, and Outlook), common office hardware (e.g. printing and scanning equipment); familiarity with Electronic Documents Management tools, electronic archiving, and reporting tools is an advantage Excellent knowledge of English and/or French (***), with a good command of the other. (Knowledge of other EU languages (particularly of the countries covered by the Division) would be regarded as an advantage). CompetenciesFind out more about EIB core competencies hereTo find out more about our eligibility criteria click here(***) Unless stated explicitly as a required qualification, a good command of French is not a pre-requisite for hire. As both English and French are however official working languages of the EIB, proficiency in both languages is a pre-requisite for your future career development. Any language clause in your contract must be fulfilled in order for you to be eligible for a promotion (either via the annual appraisal cycle or via an internal selection process). Proficiency is understood to mean the attainment of level 5 of the Inter Institutional language courses, corresponding to B1.2 of the Common European Framework of Reference for Languages (CEFRL). The Bank offers appropriate training support.We hire and value talent with unique characteristics, creating a work environment where they can be themselves. We believe that Diversity, Equity and Inclusion makes us a performing and innovative organisation. We encourage all suitably qualified and eligible candidates to apply regardless of their gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation, disability or neurodiversity.We strongly invite applicants with a disability, neurodivergent profile or chronic condition to request reasonable accommodations at any stage during the recruitment process. Please contact the EIB Recruitment team who will ensure that your request is handled.By applying for this position, you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorised disclosure of any information or any damage to the EIB Group reputation.Deadline for applications: 16th December 2025 Seniority level Seniority level Not Applicable Employment type Employment type Full-time Job function Job function Legal Industries Banking Referrals increase your chances of interviewing at European Investment Bank (EIB) by 2x Sign in to set job alerts for “Office Assistant” roles. ASSISTENTE ALLA CLIENTELA KIABI TIBURTINA Front Office Manager M/F - Experimental Roma We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr