Project Management and Communication Assistant

OverviewProject Management and Communication Assistant – Chief Scientist Office at the European Food Safety Authority (EFSA). Location: Parma, Italy (EFSA headquarters). Work modality: hybrid – at least 2 days in office, remote allowed within 2 hours of EFSA premises. Would you be interested in joining EFSA as an interim via Randstad Italia? If you have proficiency in English and experience in administrative support, project management and stakeholder communication, this could be your chance to work in a multicultural and dynamic environment. EFSA is committed to supporting careers of people with visible and invisible disabilities and encourages applicants to Randstad open positions to be deployed at EFSA. EFSA aims to be globally accessible to people regardless of age, gender, culture, or ability. La ricerca è rivolta ai candidati ambosessi (L.903/77). Ti preghiamo di leggere l'informativa sulla privacy Randstad ai sensi dell'art. 13 del Regolamento (UE) 2016/679 sulla protezione dei dati (GDPR). Retribuzione annua: €28,000 – €34,000. Assignment: initial contract of 3 months, with possible extension. Expected duration: 12 months. Salary: approx. €2326 per month before taxes. Working conditions: office work required on at least 2 days per week; remote work possible within 2 hours from EFSA premises in Parma, Italy. ResponsibilitiesProvide proactive and autonomous administrative, logistical, and operational support to the Project Manager for the EFSA 2027 Conference and related CSO activities. Support planning, coordination, and delivery of the EFSA 2027 conference to ensure timely and successful execution. Coordinate with internal and external stakeholders, including project sponsor, event organisation, engagement and communication teams, and scientific programme team. Manage internal coordination activities, including scheduling meetings, maintaining the internal conference channel in MS Teams, and ensuring effective information flow within CSO and the scientific community. Support the development and management of cohesive internal communications and assist social media and outreach activities in alignment with CSO and EFSA communication team. Apply knowledge of EU institutions, CSO operational procedures, and IT tools (e.g., MS Office) to support the EFSA 2027 conference project and related CSO activities. RequirementsExcellent knowledge of English (at least C1 level). Excellent knowledge of Italian (at least C1 level). Excellent knowledge of Microsoft Office Suite. Strong knowledge of administrative, project management, and clerical procedures and systems used within EFSA and the CSO. Extensive knowledge and experience of EU institutions, with preferable prior experience in supporting EFSA operations (such as the CSO). Proven expertise in the planning, coordination and execution of large-scale scientific conferences or events and meetings (internal meetings). Proven expertise in managing internal conference channels and communities in MS Teams, ensuring cohesive communication and social media outreach in alignment with the communication team. Additional DetailsEFSA is committed to equal opportunity employment. The assignment is for an initial 3-month contract with potential extension; expected duration 12 months. Please provide an English Europass template CV. Location: Parma, Italy. Hybrid work arrangement: in-office at least 2 days/week; remote allowed within 2 hours from EFSA premises. NotesThe interim will perform responsibilities including providing proactive administrative, logistical, and operational support to the Project Manager for the EFSA 2027 Conference and related CSO activities; supporting planning and coordination of the conference; coordinating with internal and external stakeholders; maintaining effective internal communications; and supporting social media and outreach activities in alignment with CSO and EFSA communication teams. #J-18808-Ljbffr