Guest Service Coordinator

Job Title: Guest Service Location: Bulgari Hotel Milano Italy Brand: Bulgari Hotels & Resorts Schedule: Full-Time Job Category: Rooms & Guest Services Operations Reports To: Director of Guest Services Job Summary At Bulgari Hotel Milano timeless Italian elegance meets contemporary luxury. As a Guest Services Coordinator you will ensure the efficient coordination of room assignments and the seamless flow of operations within the Guest Services. You will balance guest preferences operational requirements and revenue goals to create a flawless and personalized guest experience that reflects the refined spirit of Bulgari. Working closely with the Front Office Housekeeping Maintainance Reservations and Sales; and Food & Beverage teams you will oversee daily room allocations monitor VIP and alongside with the butlers Suite reservations; and ensure each arrival is meticulously prepared. Your precision discretion and eye for detail will contribute to delivering Bulgaris signature hospitality luxury defined by harmony attention and authenticity. Core Work Activities Oversee and coordinate daily room assignments based on arrivals departures VIPs and operational needs. Collaborate with Housekeeping and Maintainance to ensure all rooms are ready clean and maintained according to Bulgari standards. Collaborate with F&B and In-Room Dining to ensure all the amenities are prepared as per guests preferences and placed in the rooms & suites on timely manner prior to guests check-in. Review occupancy forecasts and inventory to optimize room utilization and support revenue strategies. Handle VIP suite (Alongside with the Butler Team) and special request allocations to guarantee an elevated and personalized guest experience. Communicate effectively with Reservations and Revenue Management to maximize occupancy while maintaining service excellence. Proactively resolve room discrepancies overbooking situations and last‑minute changes with poise and efficiency. Maintain accurate and up‑to‑date records in Opera PMS including guest preferences and special notes. Support the Front Office and Guest Relations teams to ensure seamless arrivals and departures for all guests. Uphold Bulgaris brand values and ensure that every guest interaction embodies the essence of discreet luxury. Candidate Profile Education and Experience High school diploma or equivalent required; degree in Hospitality Management or related field preferred. Minimum 2 years of experience in Front Office Reservations or Rooms Division operations ideally within a 5-star luxury environment. Previous experience as a Room Controller is strongly preferred. Proficiency in Opera PMS or similar property management systems. Knowledge of the Leading Quality Assurance and Forbes. Skills and Attributes Exceptional organizational and multitasking skills with strong attention to detail. Ability to anticipate needs and deliver intuitive service. Excellent communication and interpersonal skills. Fluent in English and Italian; knowledge of additional languages is an advantage. Professional demeanor discretion and a genuine passion for luxury hospitality. Team player with a proactive approach and problem‑solving mindset. At Marriott International we are dedicated to being an equal opportunity employer welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and greatest strength lies in the rich blend of culture talent and experiences of our associates. We are committed to non‑discrimination on any protected basis including disability, veteran status or other basis protected by applicable law. #J-18808-Ljbffr