Accounts Payable

Accounts Payable SpecialistThe Accounts Payable (AP) Specialist is responsible for managing part of the company's outgoing payment process and ensuring that all supplier invoices and employee expenses are processed, recorded, and paid accurately and on time. This role ensures compliance with internal controls, accounting policies, and external regulatory requirements.ResponsibilitiesReview and verify invoices for accuracy and complianceCode and enter invoices into the accounting systemMatch invoices with POs and receipts (3-way matching)Maintain vendor records and resolve inquiriesAssist with vendor onboarding and documentationEnsure timely invoice payments to avoid penaltiesReconcile AP and AR sub-ledgers with the general ledgerAssist with month-end closing (accruals, reconciliations, inventory, reporting)Maintain accurate AP transaction recordsProcess employee expense claimsEnsure adherence to financial controls and audit requirementsSupport internal/external auditsIdentify and implement AP process improvementsSupport automation effortsHandle intercompany invoicingSupervise quick issue processesPerform physical inventory countsSupport BS review preparationSupport data entry and report on onboard consumablesEconomic FocusControl waste and take responsibility for resource managementCommunicationCommunicate relevant information to the department and keep the General Manager informedReport problems/complaints to the General ManagerAttend meetings as requiredLiaise with other departmentsHealth and SafetyComply with safe working practices under the Health and Safety ActBe aware of workplace hazardsReport building/equipment defectsReport accidents immediatelyAttend mandatory safety trainingBe familiar with risk assessments, fire/bomb procedures, and the employee handbookLearning and DevelopmentAssist in the development of colleaguesAttend learning and development coursesRequirementsAccounts Payable Expertise: Solid background in managing accounts payable processesCompliance Knowledge: Understanding of internal controls, accounting policies, and regulatory requirementsInvoice Processing: Skill in reviewing invoices for accuracy, coding, and data entry into accounting systemsMatching & Reconciliation: Experience with 3-way matching (invoices, POs, receipts) and sub-ledger reconciliationVendor Management: Ability to maintain vendor records and resolve inquiriesPayment Runs: Competence in preparing and executing payment runsExpense Claims: Experience in processing employee expense claimsAudit Support: Ability to support internal and external auditsProcess Improvement: Skills in identifying opportunities to streamline AP processesIntercompany Invoicing: Experience with intercompany invoicing (VSOE LTD)Supervision and Checks: Capability to perform congruity checks on quick issue processesInventory: Experience with inventory physical countsData Entry: Comfortable with data entry tasksLanguage Proficiency: Italian and English are required; French is preferredBenefitsCompetitive basic salaryInternal Belmond discountsLoyalty and recognition rewards programOngoing Learning and Development opportunitiesSocial and staff welfare eventsComplimentary meals provided during your workdayThis is your moment. Apply todayAbout UsAt Venice Simplon-Orient-Express , a Belmond Train, we pride ourselves on fostering a culture built on kindness, active listening, and genuine connections with our colleagues and guests. We offer a comprehensive range of compensation, perks and benefits including:The Belmond & LVMH Family is proud to be part of LVMH, and the Belmond global collection of iconic hotels, trains and river cruises, all creating exceptional experiences worldwide. When you join one of our properties, you join a global family of history-rich hotels and breathtaking destinations, where our employees are at the heart of the Belmond experience.With our vast offerings, the opportunities to craft a unique career here are endless. Join us and achieve the truly exceptional.#J-18808-Ljbffr