Senior Programme Associate

Organization: IOM - International Organization for Migration Location: Rome Grade: Administrative support -GS-7, General Service - No need for Higher Education - Locally recruited position Occupational Groups:Social Affairs Legal - Broad Administrative support Migration Project and Programme Management Job Description Organizational Context and Scope Under the overall coordination of the Sub-Regional Director and the direct supervision of the Director, Coordination Office for the Mediterranean and Chief of Mission in Italy and Malta, the incumbent will be responsible for supporting the smooth implementation of projects and programmes under the MMU Unit, and contributing to the long-term sustainability of IOM‘s strategic position with Italian and EU donors. Responsibilities Independently lead and coordinate the implementation of the projects under the MMU Unit, namely, Italy’s MSU within the RDPP NA; AVRR activities from Italy, MFA Migration Fund and Fondo Premialità, CinemArena, etc. Monitor the implementation of activities to ensure work is proceeding according to established plans; analyse implementation difficulties and make recommendations for adjusting implementation modalities and work plans to best reflect changing environment on the field. Provide technical support in the implementation of activities with the Italian Government related to migration management processes and procedures, in line with established project frameworks and relevant regulations. Collaborate with the IOM Missions in the Mediterranean Region in the implementation of GoI-funded projects and programmes, supporting information exchange, coordination of activities, and follow‑up on project‑related matters. Provide technical and administrative support for the yearly process related to MFA Migration and Premialità funds, including preparing documentation, consolidating inputs from IOM Missions, tracking follow‑up actions, and supporting reporting on fund implementation. Coordinate with PPSU to ensure MMU actions and activities are aligned with the overall programming of the Mission. Support the compilation, and data collection on national, regional, and international migratory trends to provide inputs and background for briefings to Italian counterparts, EU Embassies, other stakeholders. Monitor project budget expenditures; verify availability of funds, and coordinate with relevant Project Managers on necessary budget revisions and auditing requirements. Participate in meetings and conferences related to MMU activities, as requested by the COMED Director; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non‑governmental organizations, donors and other stakeholders relevant to the project. Coordinate the preparation of briefing notes, presentations, narrative and financial reports; ensure status reports are prepared and submitted in a timely manner. Supervise and provide guidance and training to reporting staff. Perform other related duties as assigned. Qualifications EDUCATION High School diploma with seven years of professional experience; or, Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with five years of relevant professional experience. EXPERIENCE Experience supporting implementation, reporting and monitoring activities. Familiarity with the Italian local context, including its migration policy, economy, culture, its language, as well as the functions and procedures of the Italian main Institutions. Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups. Experience in working in a humanitarian context and in a multi‑cultural setting. Experience in the usage of office software packages (MS Word, Excel, etc.) SKILLS Proven ability to support projects and programmes, including monitoring budgets and activities in accordance with IOM policies and procedures. Ability to maintain effective working relationships with partners. Knowledge of IOM financial rules and regulations will be an asset. LANGUAGES Fluency in Italian and English is required. Working knowledge of French and Spanish is desirable. Submitting the following documents is optional: a) CV or PHF (Personal History Form – available here:IOM Personal History Form.xls ) b) Cover Letter Required Competencies IOM’s competency framework can be found at this link . Competencies will be assessed during the selection process. Values Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day‑to‑day challenges. Courage: Demonstrates willingness to take a stand on issues of importance. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 2) Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: Produces and delivers quality results in a service‑oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential. Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential. Building Trust: Promotes shared values and creates an atmosphere of trust and honesty. Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction. Humility: Leads with humility and shows openness to acknowledging own shortcomings. Managerial Competencies – behavioural indicators (Level 2) Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential. Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential. Building Trust: Promotes shared values and creates an atmosphere of trust and honesty. Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction. Humility: Leads with humility and shows openness to acknowledging own shortcomings. Notes Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. IOM has a zero‑tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. Job info Contract Type: Fixed-term (1 year with possibility of extension)Initial Contract Duration: 12 monthsVacancy Type: Vacancy NoticeRecruiting Type: General ServiceGrade: G-7Alternative Required Language 1: ItalianAlternative Required Language2: English We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead. Before applying, please make sure that you have read the requirements for the position and that you qualify.Applications from non‑qualifying applicants will most likely be discarded by the recruiting manager. #J-18808-Ljbffr