Budget Officer, CFOO

DEADLINE FOR APPLICATIONS16 October : 59-GMT01 : 00 Central European Time (Rome)WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and / or expression sexual orientation religion or belief HIV status or disability.ABOUT WFPThe World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.To learn more about WFP visit our website : follow us on social media to keep up with our latest news : YouTube LinkedIn Instagram Facebook Twitter TikTok.WHY JOIN WFPWFP is a 2020 Nobel Peace Prize Laureate.WFP offers a highly inclusive diverse and multicultural working environment.WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).JOB TITLEBudget OfficerTYPE OF CONTRACTRegular Consultancy level IIUNIT / DIVISIONCFO Office Chief Financial Officer DivisionDUTY STATION (City Country)Rome ItalyDURATIONUntil or with possibility of extension to 11 monthsBACKGROUND AND PURPOSE OF THE ASSIGNMENTThe CFO Office (CFOO) plays a crucial role in supporting the CFOs strategic initiatives and ensuring seamless coordination across the CFO Division. The CFOO engages with Directors Chiefs and key counterparts to foster collaboration and integrate a comprehensive organizational perspective on planning budget finance governance communication and performance best practices ensuring alignment with the CFOs mandate and corporate priorities. The CFOO also coordinates external interactions with the UN System the Executive Board Advisory and Oversight Bodies and engages with member states and donors.The Budget Officer position is essential for budget planning fund monitoring and management performance reporting integral to the CFO Division.ACCOUNTABILITIES / RESPONSIBILITIESUnder the direct supervision of the Senior Strategic Coordinator the Consultant will have responsibilities as outlined below :1. Budget Planning and ManagementLead the coordination and preparation of the Management Plan budget exercise ensuring seamless integration and consolidating the input of CFO services across the division.Provide guidance and oversight for the Divisions Annual Performance Planning process encompassing all phases including planning mid-year review and final review.Monitor resource allocation and fund utilization providing analysis to services and branches to support Directors in making informed decisions. This will optimize resource distribution enhance operational efficiency while adhere to established standards and processes.Act as the focal point for performance review and project budget analysis consistently tracking project outcomes against key performance indicators (KPIs). Ensure adherence to relevant policies and guidelines while providing strategic insights to optimize resource allocation and efficiency.Review submitted funding proposals and offer recommendations for refining project plans budget forecasts and functional work plans ensuring that they align with WFPs policies standards and overarching strategic objectives.Consult CFO project managers and guide branches focal points in effective budget management fostering a results-oriented approach to linking resources with measurable outcomes.Deliver quarterly budget status updates and reports to CFO and Service Directors highlighting key financial insights and trends.Advise budgetary adjustments for optimal resource utilization coordinating inputs from various units and providing regular feedback to main stakeholders.Corporate Critical Initiatives (CCI) coordination in terms of quarterly reports and budget monitoring.Oversee the CFO Divisional Risk Register Oversight recommendations and be the alternate for EDA exercise.Proactively identify surface and resolve any issues in a timely manner ensuring the divisions goals are met.2. Funds Performance Management and ReportingAdvise services and spending units on programming requests and the utilization of funds (appropriateness timelines accuracy etc.) while proactively engaging managers to implement recommendations and possible corrective actions that enable reporting against original budgets and approved funding proposals.Monitor ongoing performance against budget through various analyses and provide sound advice on budgetary adjustments as necessary to budget owners for optimal resource utilization and in adherence to available guidance and policies.3. LeadershipSupervise and provide integrated leadership guidance and operational oversight to the HR CFO Divisional focal points to ensure strategic alignment between budget planning workforce planning HR administration and talent management.Develop and document internal business processes Standard Operating Procedures (SOPs) and training packages on resource management matters.Guide the branches focal points coaching and providing / delivering training to build capacity and increase expected level of support acting as point of referral on complex analysis and queries.4. OtherCoordinate data analysis efforts and innovatively develop reports to meet varying requirements and enable informed decision-making. This includes the coordination and compilation of divisional and corporate reports ensuring accuracy quality and consistency of information presented to senior management and external stakeholders.Identify opportunities to develop and improve systems techniques tools processes and procedures to better monitor manage and report on WFP budgets and resources.Represent the division at internal meetings / committees / working groups as required to obtain and provide information from a budget and resource programming perspective.Perform other relevant duties as required.QUALIFICATIONS & EXPERIENCE REQUIREDEducationAn advanced degree in Business Administration Statistics Finance Economics or equivalent is required.ExperienceMinimum 5 years of professional experience.Familiarity with the UN system and / or Best Practices in Financial Management and Business Operations Support (administration HR Audit etc.) would be a strong asset.Broader experience required in performance planning project management development of learning contents support with senior level management. Experience in cross-functional collaboration building partnership / collaboration.Knowledge & SkillsProven ability to proactively approach problem solving and generate ideas for optimal team outcomes amidst operational challenges and resource constraints.Adequate experience in working across functions to address identified resource management issues and gaps and influence Country / Regional Directors to make required decisions.In-depth knowledge of a programmes operational requirements and how those translate into resource management requirements enabling the proposition of recommendations for improvement in a proactive rather than reactive manner.Exhibit specialized knowledge in improving business planning processes and promoting Value-for-Money principles in accordance with WFP policies and strategic mission as well as national priorities.Intermediate knowledge of another official UN language (Arabic Chinese French Russian and Spanish) or Portuguese (one of WFPs working languages). Members of the FIT Pool once selected for a position will have 2 years to reach the level B in a second UN language.LanguagesFluency (level C) in English language. Knowledge of a second official UN language : Arabic Chinese French Russian Spanish and / or WFPs working language Portuguese will be an advantage.Working ArrangementsEligible for occasional telecommuting as defined in the WFP Human Resources Manual Chapter V Sections 7.8WFP LEADERSHIP FRAMEWORKWFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.Click here to access WFP Leadership FrameworkREASONABLE ACCOMMODATIONWFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact :NO FEE DISCLAIMERThe United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.REMINDERS BEFORE YOU SUBMIT YOUR APPLICATIONWe strongly recommend that your profile is accurate complete and includes your employment records academic qualifications language skills and UN Grade (if applicable).Once your profile is completed please apply and submit your application.Please make sure you upload your professional CV in the English languageKindly note the only documents you will need to submit at this time are your CV and Cover LetterAdditional documents such as passport recommendation letters academic certificates etc. may potentially be requested at a future timePlease contact us at in case you face any challenges with submitting your applicationOnly shortlisted candidates will be notifiedAll employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.Employment TypeFull-TimeExperienceyearsVacancy1#J-18808-Ljbffr