Project Planner, Medical Project Office

Company Description AbbVie’s mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. Please visit us at Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok. Job Description The Medical Project Office (MPO) Project Planner supports tactical budget management and vendor contracting to support MHI tactics. This expert and leader in contract and vendor management and financial reporting ensures compliance with all AbbVie policies. The MPO Project Planner manages contracting with vendors once final documentation has been provided, including submitting and tracking PO issuance, invoice processing, LBE gaiting, financial reconciliation and reporting. MPO Project Planners liaise directly with Finance, Purchasing, and Outsourcing to maintain awareness of current policies and resolve issues as necessary. Responsibilities Critically assess all vendor proposals and contracts to ensure compliance for assigned TAs and support areas. Submit documentation to Purchasing or Outsourcing for PO issuance. Monitor process to completion, address issues, and find compliant solutions. Complete new vendor setup documentation (including IT assessments). Collect, summarize, consolidate, and verify data from multiple sources for monthly budget tracking, reporting, and reconciliation. Perform monthly contract reconciliation of all agreements with monthly Paid Invoice/Goods Recipient. Provide project and historical information, reporting, and tracking to support all finance planning cycles (monthly actuals, LBE, plan, transparency/sunshine reporting). Continuously monitor projects for issues that require resolution and communicate issues with stakeholders. Provide reports and data for accurate resource estimates. Compile and provide routine standard reports on a monthly and ad-hoc basis. Provide analysis for strategic management of HCP contracts and carryover liability. Partner with Office of Ethics & Compliance teams (Business Services Group, Central Consultancy Group) to verify accurate financial HCP obligations. Provide guidance to MHI team members on AbbVie policies and procedures related to MPO areas of responsibility. Assist with audits, compliance reporting and corporate initiatives as required. Coordinate monthly meetings with MPMs for assigned areas for project status and to support budget accuracy. Compile ad hoc data and analysis requests in coordination with TA MPM. Support and/or contribute to execution of GMA Tactics as assigned Medical Ad Board & Symposia Execution. Qualifications Bachelor’s Degree in a technical, scientific, or business-related field is required. Preference for MBA. Project management certification (e.g. PMP) and/or Six Sigma certification preferred. Minimum of 6+ years of operational and/or project management experience preferably in pharmaceutical industry. Applied knowledge of project management tools and processes (e.g. management of integration, scope, time, cost, quality, human resources, communications, risk and procurement). Confidence working with multiple systems to perform job responsibilities. Experience with the following systems is a plus: SAP – ECC/SRM, EXCEL Pivot Tables, Qlik Vision Dashboard Reporting, APTTUS, Centris/C3, ACE, IRT. Experience with performance measurement, metric reporting, data analysis, and communication (e.g. metrics, dashboards). Consistently communicates in an accurate, emotionally intelligent, concise and inclusive manner. Ability to prioritize multiple projects and deadlines, and to adapt quickly to change in priorities. Builds strong relationships with peers and cross-functionally with partners outside of the team to solve problems and drive results. Key Stakeholders Medical Affairs Program Managers, Therapeutic Area Head and Leads, MA Leadership, IBT/GBT Lead and all MAT Leaders, P&E Program Leadership, External Customer Engagement, Evidence Solutions. Additional Information Compensation range description below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future. We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees. This job is eligible to participate in our short-term incentive program. This job is eligible to participate in our long-term incentive program. Equal Opportunity Statement AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled. #J-18808-Ljbffr