Senior Coordinator

Job Description - Senior Coordinator (NFO Support Hub) (2500777)

Date: 14/Mar/2025

04/Apr/2025, 11:59:00 PM

Organizational Unit: NFO

Staff position

Type of Requisition: Professional

Italy-Rome

Duration: Fixed-term: Two years with possibility of extension

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device.
The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments.

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.

• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply.

• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values.

• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.

• All selected candidates will undergo rigorous reference and background checks.

• All applications will be treated with the strictest confidentiality.

• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production , better nutrition , a better environment, and a better life , leaving no one behind.

Organizational Setting
The Forestry Division (NFO) leads FAO's work in promoting sustainable forest management and providing leadership on the environmental, social, and economic dimensions of forestry, including its contributions to poverty reduction, food security, and nutrition. It liaises with Member Nations, civil society, and the private sector on aspects ranging from the development of effective forest policies to forest conservation and management issues and strengthens the role of forests in climate change mitigation and adaptation. The Division also collects, analyzes, and disseminates information on the world's forest resources and on the production, trade, and consumption of wood and non-wood forest products.
The Support Hub (the Hub) serves the Division in effectively achieving its objectives by assisting the NFO Executive Management Team in coordinating administrative, budgetary, programming, and project cycle matters and responding swiftly to implementation, administrative, human resources, monitoring, and operational support requests.

The position is located in the Support Hub of the Forestry Division (NFO) at FAO headquarters in Rome, Italy.

Reporting Lines
The Senior Coordinator (NFO Support Hub) reports to the Director, Forestry Division (NFO).

Technical Focus
The Senior Coordinator (NFO Support Hub) oversees the Support Hub, NFO, to ensure that the Hub efficiently services NFO to achieve its objectives. The Senior Coordinator (NFO Support Hub) supports directly the NFO Executive Management Team to coordinate administrative, budgetary and programming matters to respond swiftly to implementation, administrative, monitoring and operational requests.

Key Results
Advice and technical expertise provided to the Division for the planning, development and implementation of programmes of work, projects and related services in accordance with the FAO Strategic Framework to ensure the smooth operation of the Division.

Key Functions

1. Leads the development, implementation, and evaluation of assigned programmes/projects; directs review of relevant documents and reports; identifies priorities, problems, and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and initiates follow-up actions.
2. Coordinates programmes and reviews the assessments of issues and trends for the implementation of programmes and projects and the preparation of impact evaluation or equivalent studies.
3. Supervises preparation of various written outputs, e.g., background papers, analyses substantial sections of reports and studies, inputs to publications.
4. Directs substantive support to consultative and other meetings, as well as conferences, to include proposing agenda topics, identifying participants, and preparing documents and presentations.
5. Manages outreach activities; designs and conducts training workshops and seminars; makes presentations on assigned topics/activities.
6. Leads field missions, including provision of guidance to external consultants, government officials, and other parties.
7. Represents the Organization at international meetings and conferences, identifies and implements strategic partnerships, advocates best practices and increased dialogue, and develops and negotiates effective working relationships/consensus and agreements with international and national stakeholders.

Specific Functions

1. Provides substantive strategic advice to the Director, NFO, and the Senior Management Meetings on operational, administrative, and human resources-related issues; assists the Director, NFO, in carrying out leadership functions, managing priority- and goal-setting, and proposing solutions to improve quality, timeliness, and cost-effectiveness.
2. Oversees and coordinates the planning, monitoring, and regular reporting on NFO's contribution to the FAO Strategic Framework, including the development and monitoring of the divisional Programme of Work and Budget (PWB) and related Programme Planning, Implementation Reporting, and Evaluation Support System (PIRES) work.
3. Coordinates the planning, monitoring, and regular update of the divisional extra-budgetary project portfolio and advises on strategic and operational coherence in approaches for efficient implementation; supports the Division by providing data and periodic financial statements to facilitate joint programming and delivery across teams and regular budgetary (RB) and trust fund (TF) portfolios.
4. Reviews current operational procedures and processes and makes recommendations for improvement.
5. Facilitates information sharing, including through Senior Management Meetings, on FAO procedures, tools, and manuals, to enhance efficiency and delivery; promotes and facilitates interactions and exchanges within the Division and fosters teamwork and communication among staff.
6. Leads administrative support for programme management at the divisional level, including, where applicable, the formulation of divisional procedures and coordination and consolidation of audit issues, evaluation actions, risk logs, and fraud prevention.
7. Provides overall advice on project cycle management and corporate rules related to resource mobilization.
8. Performs any other duties, as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

1. Advanced university degree in economics, business administration, forestry, agricultural sciences or related fields.
2. Ten years of relevant experience in project/programme planning and appraisal, as well as in the development of results-based management/monitoring systems.
3. Working knowledge (proficient - level C) of English and limited knowledge (intermediate - level B) of another official FAO language (Arabic, Chinese, French, Russian or Spanish).

Competencies

• Results Focus
• Leading, Engaging and Empowering
• Communication
• Partnering and Advocating
• Knowledge Sharing and Continuous Improvement
• Strategic Thinking

Technical/Functional Skills

• Work experience in more than one location or area of work, particularly in field positions, is essential.
• Extent and relevance of experience in programme coordination.
• Extent and relevance of experience in supporting a corporate/divisional level executive management within an intergovernmental organization.
• Knowledge of results-based management methods and experience in their application.

FAO staff are expected to adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

GENERAL INFORMATION

• Extension of fixed term appointments is based on certification of performance and availability of funds.
• FAO reserves the right not to make an appointment.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

CONDITIONS OF SERVICE

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: />Other benefits, subject to eligibility, include:

• Dependency allowances
• Rental subsidy
• Education grant for children
• Home leave travel
• 30 working days of annual leave per year
• Pension fund entitlements under the UN Joint Staff Pension Fund
• International health insurance; optional life insurance
• Disability protection

FAO encourages a positive workplace culture to increase inclusivity and diversity within its workforce. FAO applies measures in which all staff members contribute equally and in full to the work and development of the Organization. This includes:

• elements of family-friendly policies
• flexible working arrangements
• standards of conduct.

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills.

• Candidates are requested to attach a letter of motivation to the online profile.

• Once your profile is completed, please apply, and submit your application.

• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at />
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications.

• Incomplete applications will not be considered.

• Personal information provided on your application may be shared within FAO and with other companies acting on FAO's behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application.

• Only applications received through the FAO recruitment portal will be considered.

• Your application will be screened based on the information provided in your online profile.

• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO's client support team for further assistance: