Senior Payroll And T&E Specialist

Company Description At Intuitive, we are united behind our mission : we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints. As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team, committed to making a difference. For more than 25 years, we have worked with hospitals and care teams around the world to help solve some of healthcare's hardest challenges and advance what is possible. Intuitive has been built by the efforts of great people from diverse backgrounds. We believe great ideas can come from anywhere. We strive to foster an inclusive culture built around diversity of thought and mutual respect. We lead with inclusion and empower our team members to do their best work as their most authentic selves. Passionate people who want to make a difference drive our culture. Our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real world experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential. Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together, let's advance the world of minimally invasive care. Primary Function of Position Ensure the accurate and timely administration of payroll in close coordination with Finance, HR, and the external payroll provider, while auditing employee expense reports and corporate card transactions through Concur, in collaboration with Finance, HR, and the credit card providers. Roles and Responsibilities Payroll activities: Coordinate the end-to-end payroll cycle in partnership with the external payroll provider, from data collection to final approval, ensuring accurate and timely processing of employee changes. Ensure return and filing of all required documents with local third parties. Ensure annual declarations are filled timely and accurately by local outsourced payroll providers. Employee life cycle payroll-related administration activities: On-boarding / off-boarding process: on time employees’ announcements to local authorities. Primary point of contact for employees’ questions related to payroll. Participate in payroll / Finance projects upon request. T&E activities: Audit expense reports in accordance with our travel policy, using Concur expense system. Train employees to comply with travel policy and federal reporting requirements. Provide the information required during monthly compliance audits. Prepare monthly uploads from Concur to SAP for expense bookings and monthly accruals. Complete region-specific month end reporting and provide to internal stakeholders. Monthly reconciliation of T&E account. Maintain Concur data such as cost center updates and active / inactive status. Maintain strong relationships with employees and work closely with end users to ensure reports are filed timely. Assist employees in reconciling their corporate card and Concur accounts. Maintain corporate card profiles and manage employee balances to avoid delinquent balances. Provide customer service and support of Concur. Ad-hoc Concur and corporate card reporting. Contribute to special projects as required which include various cross-functional teamwork. Compile quarterly watchlist of non-compliant employees. Qualifications Required Knowledge, Skills, and Experience : Minimum 5 years’ experience in a payroll function. Italian payroll experience and an other European payroll experience is a strong plus Experience working with / managing external partners, e.g., payroll provider, would be an asset. Figures oriented, exceptional attention to details. Ability to work independently and across teams whilst keeping open communication with key stakeholders. Ability to solve complex problems with little instruction. Excellent organizational and problem-solving skills. Highly customer-focused approach and developed analytical skills with positive “can-do” attitude. Fluent in English and Italian. Knowledge of SAP Concur preferred. Knowledge of Corporate Card Reporting and Tools a plus. Excellent planning and organizational skills. Excellent reporting skills. #LI-Hybrid Additional Information Intuitive is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws. We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws. U.S. Export Controls Disclaimer : In accordance with the U.S. Export Administration Regulations (15 CFR §743.13(b)), some roles at Intuitive Surgical may be subject to U.S. export controls for prospective employees who are nationals from countries currently on embargo or sanctions status. Certain information you provide as part of the application will be used for purposes of determining whether Intuitive Surgical will need to (i) obtain an export license from the U.S. Government on your behalf (note : the government’s licensing process can take 3 to 6+ months) or (ii) implement a Technology Control Plan (“TCP”) (note : typically adds 2 weeks to the hiring process). For any Intuitive role subject to export controls, final offers are contingent upon obtaining an approved export license and / or an executed TCP prior to the prospective employee’s start date, which may or may not be flexible, and within a timeframe that does not unreasonably impede the hiring need. If applicable, candidates will be notified and instructed on any requirements for these purposes. #J-18808-Ljbffr