Administrative & Operations Coordinator

10 ore fa

milano, Italia Altro A tempo pieno

Job Title: Administrative & Operations CoordinatorLocation: Como, Lombardy, ItalyRole & ResponsibilitiesThe Administrative & Procurement Coordinator will manage purchasing activities, handle logistics and export documentation, maintain inventory, and oversee all administrative tasks of the company. This role also coordinates HR and accounting activities in collaboration with the Italian HR and accounting firm to support operations in Italy.Day-to-Day Administrative TasksManage office operations, including ordering supplies and maintaining records.Process incoming and outgoing correspondence, emails, and phone calls.Coordinate meetings, travel arrangements, and schedules for management and staff.Support HR activities, including employee record-keeping and communication with external HR consultants.Assist with accounting tasks such as invoice processing and expense tracking in coordination with the accounting firm.Maintain an organized filing system for contracts, financial records, and company documentation.Act as a point of contact for internal and external stakeholders regarding administrative inquiries.Procurement & Supplier ManagementExecute purchasing activities in line with company procedures.Ensure timely payments to suppliers.Identify and qualify new suppliers when needed.Maintain relationships with existing suppliers to ensure quality and cost efficiency.Manage CAPEX procedures and documentation as required.Logistics & Export CompliancePrepare and issue transportation documents for shipments to suppliers and customers.Manage export documentation, including invoices and packing lists, for engines and components dispatched abroad.Liaise with Italian customs staff for necessary clearances and compliance.Coordinate with forwarders and carriers to ensure timely and efficient deliveries.Inventory & Waste ManagementMaintain an up-to-date inventory of materials, components, and finished goods.Ensure proper disposal of special waste, adhering to regulations and company procedures.Compliance & SafetyFollow company safety procedures and coordinate with Italian HSE consultant for compliance matters.Ensure adherence to environmental and workplace safety regulations.Candidate ProfileThe ideal candidate is highly organized and proactive, with a strong background in administrative and procurement tasks, ideally within the manufacturing or engineering sector.Qualifications & ExperienceDiploma or Bachelor’s degree in Business Administration, Supply Chain Management, or a related field (preferred but not mandatory).Minimum of 3 years of experience in procurement, logistics, or administrative roles.Experience with international trade regulations and export documentation is a plus.Familiarity with Italian customs procedures and freight forwarding.Skills & CompetenciesStrong organizational and multitasking abilities.Excellent communication and negotiation skills.Proficiency in Microsoft Office (Excel, Word, Outlook) and ERP systems.Fluency in Italian and English (written and spoken) is essential.Ability to work independently and manage multiple tasks simultaneously.Employment Type: Part-time#J-18808-Ljbffr

  • Operations & Facilities Administrative Coordinator

    11 ore fa

    milano, Italia Altro A tempo pieno

    A leading global technology provider in Milan seeks an experienced Administrative Assistant to support its administrative team. The role involves managing the company car fleet, handling mobile phone contracts, maintaining office facilities, and ensuring smooth operations. Ideal candidates will have a diploma or degree, at least three years of relevant...

  • Part-Time Global Operations

    11 ore fa

    milano, Italia Altro A tempo pieno

    A leading company in Italy is looking for an Administrative & Operations Coordinator to manage purchasing, logistics, and administrative tasks. The role involves coordination with HR and accounting, managing suppliers, and maintaining compliance with Italian customs and safety regulations. The ideal candidate will have a background in procurement and...

  • Sales Operations

    2 settimane fa

    Milano, Italia Lectra Gruppe A tempo pieno

    A leading technology company in Milan seeks a Sales Coordinator to support sales operations and engage directly with clients.The role involves data analysis, maintaining CRM accuracy, and providing administrative support.Ideal candidates should be fluent in Italian and English with strong organizational skills.This position offers an opportunity to grow...

  • Administrative & Facilities Coordinator

    10 ore fa

    milano, Italia Altro A tempo pieno

    A leading global technology company in Italy is seeking an Administrative and Facilities Coordinator. You will manage the company car fleet, mobile phone contracts, and office facilities. The ideal candidate holds a diploma or degree and has at least three years of relevant experience. Strong skills in Microsoft Office and effective communication in English...

  • Administration & People Operations Coordinator

    6 giorni fa

    Milano, Italia Amygdal A tempo pieno

    Our client, a Milan-based pioneering MedTech startup developing percutaneous solutions in the structural heart field (Class III medical devices), currently in the preclinical stage and backed by top-tier investors and public grants, is looking for an: **Administration & People Operations Coordinator** We are seeking a reliable, proactive, and highly...

  • Sales Operations Coordinator

    6 giorni fa

    Milano, Italia LECTRA A tempo pieno

    5 hours ago Permanent Competitive Sales Operations Coordinator LECTRA Milan, Italy Sales Operations Coordinator Lectra Italia Spa Sales Operation Coordinator We invite you to embark on a journey. A technological journey towards the evolution of our society and our industries, powered by Industry 4.0 and supported by Lectra. Software, equipment, data and...

  • Global Administrative Coordinator

    5 giorni fa

    Milano, Italia Osttra A tempo pieno

    A global firm in Milan is seeking an Administrative Assistant to support various teams with critical administrative functions.Responsibilities include managing travel arrangements, handling expenses, and providing organizational support to enhance operational efficiency.The ideal candidate will have 2-3 years of experience, proficiency in Microsoft Office,...

  • Global Administrative Coordinator

    2 settimane fa

    Milano, Italia Altro A tempo pieno

    A global firm in Milan is seeking an Administrative Assistant to support various teams with critical administrative functions. Responsibilities include managing travel arrangements, handling expenses, and providing organizational support to enhance operational efficiency. The ideal candidate will have 2-3 years of experience, proficiency in Microsoft Office,...

  • Global Administrative Coordinator

    2 settimane fa

    Milano, Italia OSTTRA A tempo pieno

    A global firm in Milan is seeking an Administrative Assistant to support various teams with critical administrative functions. Responsibilities include managing travel arrangements, handling expenses, and providing organizational support to enhance operational efficiency. The ideal candidate will have 2-3 years of experience, proficiency in Microsoft Office,...

  • Bureau Operations Coordinator, Milan Olympics

    1 settimana fa

    Milano, Italia NBCUniversal A tempo pieno

    **Company Description** NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, sports, and information to a global audience. The XXV Olympic Winter Games will take place in three regions, with the Italian cities of Milan and Cortina d’Amprezzo hosting February...