Staff Assistant

LOCATION: ACO / Headquarters Allied Joint Force Command Naples Naples Lago Patria (ITA)DIVISION: Base Support GroupDIRECTORATE: Management DirectorateTITLE: Staff Assistant (Dispatch and maintenance)GRADE: B3 / G8POST CONTEXTHeadquarters Allied Joint Force Command Naples provides a resilient static Joint headquarters to plan prepare and conduct operations across all domains from Baseline Activities and Current Operations (BACO) including deterrence through Crisis up to the Maximum Level of Effort (MLE) in order to support NATOs three core tasks at the Joint Operational level as directed by SACEUR. Supported by the Single Service Commands Allied Joint Force Command Naples integrates allocated forces including NATO Force Structure entities and synchronises activity to achieve operational objectives. It maintains comprehensive regional focused situational awareness leads contingency planning and directs exercises. It also provides out-of-theatre support to enduring NATO operations and could contribute specific Joint competencies to other NATO Command Structure or NATO Force Structure entities. It is capable of commanding a Joint Task Force operating within or beyond SACEURs Area of Responsibility with theatre enablement provided by a dedicated Joint Logistic Support Group Headquarters. It has the capability to deploy tailored elements to enable reconnaissance liaison and coordination and support the Joint Commander. Synchronizes and integrates Joint and Combined armed forces within the Joint Operational Area (JOA) in support of a Joint Task Force.The Management Directorate integrates coordinates and implements services and activities to support facilitate and contribute to the full JF HQ mission spectrum.The Base Support Group is responsible for the Real Life Support (RLS) of the HQ and its staff (including families).The Base Support Management Branch (BSM) provides internal base management and administrative services for JFCNP personnel and supported elements.The Transportation Section (TP) is responsible for the provision of road transportation services for personnel travelling on official duty utilising either a NATO common funded vehicle or other commercially sourced service.Within the Section the incumbent is responsible for providing and managing transportation services and special equipment to ensure the provision of responsive efficient and economical support.DUTIESThe incumbents duties are:Ensures compliance with host nation laws concerning the operation of motor vehicles.Assists in providing professional support and technical guidance to all Headquarters personnel requiring motor transport.Assists in the identification of the requirement for transport assets based on the number of transport requests.Plans organizes and ensures deconfliction of transport requests.Accounts for and issues fuel coupons and fuel cards to authorised customers.Accounts for assigned mobile phones fuel keys and vehicle keys.Develops reports on transport services usage host Nation and contractors support etc.Acts as the Transportation POC for Exercises and Conferences.Ensures the implementation of specialist training programmes for military personnel within Transportation.Ensures adherence to environmental health and safety laws regarding the operation of vehicles.Manages all personnel in the cell to include dispatch duty rotation attendance reports and leaves.Acts as investigation officer for traffic accidents involving duty vehicles.Coordinates maintenance requirements for duty vehicles.Undertakes work as part of a project team or working group as directed or assigned.SPECIAL REQUIREMENTS AND ADDITIONAL DUTIESThe employee may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract.The incumbent may be occasionally required to work as a driver for duty vehicles as well as special equipment such as material handling equipment tow truck etc.The work is normally performed in a Normal NATO office working environment.Normal Working Conditions apply.The risk of injury is categorised as No Risk.QUALIFICATIONSESSENTIALSEducation / TrainingSecondary education and basic training for specific task related skills with 2 years experience.Professional experienceExperience in Logistic Management.2 / 3 years of experience in activities involved in scheduling HQ vehicles for pick-up and delivery of passengers and self drive activities.Drivers licence for truck over 3.5 t and trailer (licence C and CE).Understanding of work place health and safety requirementsCertificate to operate a 5 ton forklift and other material handling equipment.LanguageMust have an English Standard Language Proficiency level of SLP 3322 in Listening and Speaking and Functional in Reading and Writing based on NATO standards.DESIRABLE ASSETSEducation / TrainingNATO Course : LOG-LG-3848 - NATO Movement and Transportation CourseNATO Course : ETE-MW-3834 - NATO Orientation CourseProfessional experienceExperience in managing and organising personnel with some experience of accounts.LanguageItalian language Standard Language Proficiency level of Professional in Listening Speaking Reading and Writing (SLP 3333 based on NATO standards).POSITION AND CANDIDATE PROFILEPersonal attributesThe incumbent have excellent judgement and organisational abilities in order to manage the transportation operations of the Office. Must have good inter personal and communication skills as well as diplomacy when dealing with personnel. Requires considerable discretion and tact. Must be able to identify and quickly react to critical tasking and determine which issues to refer to supervisor. Must be flexible and adaptive using own judgement and initiative to resolve conflicts. Capable of handling details.Professional contactsThe incumbent regularly maintainscontact with JFCNP BSG stakeholders involved in transportation management. Interacts on a daily basis with BSG officers.Contribution to the objectivesThe incumbent e nsures the most effective support for JFCNP transportation demands. Performance may have an impact on the efficiency of the headquarters.There are no reporting responsibilities.This post reports to : Section Head (Transportation) - OF-2This post does not deputises anybody.This post is not deputised by anybody.CONTRACTThe selected candidate will be offered a one year temporary contract of employment.The basic entry-level monthly salary for a NATO Grade G8 in Italy is Euro which is not exempt from national taxation.HOW TO APPLYHQ JFC Naples uses NATO Talent Acquisition Platform (NTAP) namely TALEO.In order to apply for this vacancy please visit the platform at : and search for vacancies within the Headquarters of interest.Essential information must be included in the application form. Each question should be answered thoroughly. Expressions such as please see attached CV or invitations to follow links to personal webpages are not acceptable and will be disregarded. Application forms must be filled out in English.Applications are automatically acknowledged within one working day after the absence of an acknowledgment please make sure the submission process is completed or re-submit the application.Shortlisted candidates invited to the interview phase will be requested to provide where applicable copies of University diplomas listing the exams sustained transcripts (that is list of courses with grades and dates) for all pertinent university and vocational training courses.Candidates individual telephone or email enquiries about the submission of their applications cannot be dealt with. All candidates will receive an answer indicating the outcome of their application.Note that once you create your profile you will be able to use it on NTAP to apply for similar vacancies within NATO.Additional informationA NATO security clearance and approval of the candidates medical file by the NATO Medical Adviser are essential conditions for appointment to this post. Applicants are not required to possess a clearance at the time of applying but they must be eligible for a clearance. HQ JFC Naples will take action to obtain the required security clearance from the successful candidates national authorities.Key SkillsFacilities Management,Delivery,Freelancing,IT Software,Administration Office,CosmeticsEmployment TypeFull-TimeExperienceyearsVacancy1#J-18808-Ljbffr