Head of Finance Operations

Categoria: Financial Services
Luogo di lavoro: Milano

The Head of Finance Operations will be the senior internal owner of fund finance, transaction operations and financial control. The role will coordinate and challenge external providers, own the management-company finance function, and ensure that fund and co-investment activity is accurate, timely and audit-ready from deal closing through investor reporting.

Fund finance and provider oversight

• Own the day-to-day finance relationship with the AIFM, fund administrator, accountants, auditors and other relevant providers; set clear deliverables, review outputs and drive issues to resolution.
• Review NAVs, management fees, carried-interest calculations, capital calls, distributions, investor balances and cash reconciliations before release, maintaining an internal control record rather than relying solely on provider outputs.
• Coordinate the annual audit, valuation timetable and Luxembourg fund-finance calendar, working with the AIFM, administrator and advisers and escalating only matters that require a partner decision

Transaction, co-investment and SPV operations

• Own the operational workstream for each investment and co-investment closing: vehicle readiness, subscription documents, KYC/AML coordination, investor onboarding, funding notices, bank/wire controls, closing funds flow, post-close records and ongoing investor registers, using Carta or other platforms where relevant.
• Maintain accurate allocation records across the fund, co-investors and GP participation; track commitments, drawdowns, ownership, cost basis and cash flows by deal and vehicle, and ensure the legal and finance records reconcile.

Management company finance and treasury

• Own cash and liquidity planning across the management company and relevant entities, including rolling cash forecasts, bank administration, payment controls, FX where required and planning for GP commitments.
• Prepare the annual budget and monthly management accounts/variance view; coordinate payroll, accounts payable, tax, insurance and corporate filings with external advisers, and maintain disciplined approval and payment processes.

Investor reporting and fundraising support

• Coordinate quarterly and annual fund and co-investment reporting with the finance providers and Investor Relations team, ensuring that financial, ownership and performance data is consistent across LP communications and underlying records.
• Own finance and operations responses for LP data requests, DDQs and fundraising processes, and maintain the underlying evidence so requests can be answered quickly and consistently.

Governance, valuation and operational due diligence

• Build and maintain an institutional-quality finance and operations data room, including policies and evidence covering valuation, allocations, conflicts, expenses, cash controls, delegation/oversight, business continuity and key service-provider arrangements.
• Coordinate the valuation process and documentation in line with the fund's valuation policy and applicable market practice, with the investment team responsible for company analysis and the finance function responsible for process discipline, supporting evidence and consistency of the final
• Act as finance and operations point person for institutional LP operational due diligence, audits and provider reviews, demonstrating clear ownership of controls, records and cash

Systems, data and process improvement

• Own the finance and operations source-of-truth across Affinity, administrator/AIFM portals, SPV platforms (including Carta where used), banking and accounting records; automate and simplify recurring workflows while maintaining appropriate segregation of duties and controls.

What success is after 12 months: fund and SPV reporting, capital activity and reconciliations are accurate and delivered on time; every transaction has a complete operational closing file and clear allocation/funds-flow record; management-company cash, budget and payables are under control with concise monthly visibility; the company can respond to institutional LP operational due diligence with a well-organised evidence base; and recurring finance workflows are documented, scalable and no longer dependent on partner intervention.

Requisiti: Typically 6-10 years of relevant experience across fund finance / operations, a private-markets manager, fund administrator, Big Four private-markets practice or a combination of these. Must have hands-on experience with closed-ended fund reporting, capital calls/distributions, audits and transaction-level cash / ownership recordsStrong working knowledge of Luxembourg private-fund structures (including SCSp / RAIF and the AIFM mode