Administration and Payroll Senior Specialist

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Youman, boutique search firm, is supporting a major Italian manufacturing Corporate (+5000 employees), leader in its industry, in the search of a:

Administration and Payroll Senior Specialist

Location: Padua area

Mission

The Administration and Payroll Senior Specialist will work closely with the Administration and Payroll Manager, while serving as a point of reference for business functions. The position provides administrative and payroll support to ensure compliance with applicable labour laws, company policies, and collective agreements. The role manages employee records, payroll data, and benefits administration while assisting the HR team in contract management, disciplinary procedures, and international assignments.

We are looking for a professional with previous experience in HR administration, ideally with exposure to mobility-related topics, and a solid understanding of payroll processes. The role also involves analyzing regulations on welfare benefits and employee insurance policies, managing salary reviews and career plans, and ensuring payroll accuracy in collaboration with the payroll team.

Key Responsibilities

Administrative Support

• Work closely with the Administration and Payroll Manager, providing operational support for management requests and business function needs.
• Support the management in handling various mobility-related matters, including employee relocations and expatriate processes.
• Ensure compliance with regulations related to employee welfare programs and regularly update company policies accordingly or written regulations.
• Manage and analyze regulations on employee insurance policies, ensuring proper application.
• Periodically prepare data analysis and reports through data extraction in Excel / prepare data presentations using PowerPoint.
• Prepare and communicate salary reviews and career plan adjustments, including drafting and sending salary variation letters.
• Maintain and update company regulations related to employee bonuses (e.g., family-related bonuses) and other welfare measures.
• Handle welfare-related processes, including preparing the monthly list of eligible employees for welfare credits, life insurance policies, birth bonuses, special allowances, and health insurance plans.
• Support the management of disciplinary procedures for employees.
• Implement and adapt company policies in compliance with second-level collective bargaining agreements, ensuring the correct application of union agreements for employees in the production company.
• Manage secondments of employees within the group and to third parties abroad.
• Oversee pension fund administration in accordance with the three applicable national collective labour agreements (CCNL), including registration, submission of contribution statements, and payroll system updates (Zucchetti).

Payroll Support

• Enter new salary data into the Zucchetti payroll system and verify consistency with the payroll team.
• Manage salary variations, ensuring compliance with CCNL regulations and internal policies.
• Process wage garnishments and salary assignments, updating the payroll system accordingly.
• Collaborate with the payroll team to ensure payroll accuracy and compliance with legal and contractual requirements.

Required Skills

• Excellent knowledge of Microsoft Office (especially Excel and PowerPoint).
• Fluency in English: strong written and spoken communication skills.
• Experience with HR management software: knowledge of payroll and HR administration systems (Zucchetti preferred but not mandatory).
• Teamwork and collaboration: ability to work effectively in a team-oriented environment; critical thinking and ability to propose improvements to existing processes.
• Attention to detail: high level of accuracy in administrative and payroll processes.
• Deadline management: ability to prioritize tasks and meet deadlines efficiently.

Mid-Senior level

Full-time

Administrative