Contracting & Reservations Executive, Italy

Contracting & Reservations Executive, Italy

Requisition ID: 3705

Department: Administration

Work Type: Hybrid

Location: Rome

Country: Italy

Application Close Date: 24th November 2026

At Intrepid Travel we exist to inspire, create, share and lead the best travel experiences ever – for both people and the planet. We've been creating positive change through the joy of travel since 1989, and we’re proud to be a certified B Corp with 1000s of experiences in over 100 countries.

We are Intrepid

The world needs more Intrepid people:

We are looking for a Contracting & Reservations Executive, Italy . In this role, you'll be at the heart of supporting contracting and reservations activities across Italy, working closely with suppliers and internal teams to ensure supplier information, reservations, rates and contract data are maintained accurately across our systems. You'll play an important role in supporting the successful delivery of Private Groups, Tailor-Made (FIT) and Group Series products, helping ensure contracting and reservation processes run smoothly and effectively.

Working collaboratively with Contracting, Reservations, Operations, Sales and Product teams, you'll help build strong supplier partnerships, support commercial objectives and contribute to delivering high-quality travel experiences across our Italy portfolio. This is an opportunity to make a tangible impact on both the customer experience and the operational success of our business.

Some of the experience you’ll bring with you may include:

Experience in tourism contracting and supplier negotiations, including negotiating rates, commercial terms and conditions with accommodation providers, DMCs or other travel suppliers.

Experience in reservations, including booking management, supplier coordination and resolving reservation-related issues.

Knowledge of small group, FIT and Tailor-Made travel operations.

Understanding of travel products across accommodation, transport, activities and meal components.

Experience using contracting, reservations or travel management systems.

Professional proficiency in both English and Italian.

We know people bring different experiences and perspectives, so even if you don’t tick every box, we still encourage you to apply.

What you need to know about this role

This is a 6-month fixed-term contract, with the opportunity to transition into a permanent position thereafter.

At Intrepid we have a hybrid working model, allowing 2 work from home days per week.

The starting salary for this role is dependent on your location and level of experience and is expected to be between €25,000 and €27,000.

This role is based in Rome, Italy.

You’ll report to the Contracting & Reservations Manager, Italy.

Our people reflect the diversity of our customers and the communities we visit:

Intrepid is made up of 71 nationalities in over 30 countries, and werecognisethat diversity makes us a stronger business. We support a culture where people can be themselves and encourage applications from people of all backgrounds. Including First Nations People, LGBTQI+ people, those living with a disability, or from disadvantaged backgrounds, and all people from different ethnicities, races, and religions.

Rewarding and developing our people is important to us, some of our workperksinclude:

• Flexible work arrangements,work-from-home and the ability to 'work from anywhere' 4 weeks a year
• A free Intrepid trip every year, plus generous discounts for families, and close friends
• 5 extra days of leave a year for use on Intrepid trips
• A minimum of10 weekspaid parental leave for all parents, and other additional leave provisions.
• Access to e-learning platforms, professionaldevelopmentand mentor programs
• 20 hours of volunteer leave every year to use on causes most important to you
• Employee Assistance Program, a 24/7 service that offers counselling for you and your family

We are Real. Together. Ambitious. Impactful.These are our values and to usthey'remore than just words, they are the pillars of our success and every dayit'sour people and the work they do thatbringthem to life.

We aim to ensurediversity, equity, and inclusion stay part of our recruitment process. If you require anyreasonableadjustmentto participate in therecruitment process, please contact us at careersupport@intrepidtravel.comwith your name, location, and what yourequire, we will then be in touch to support your application.

We encourage you to apply as soon as possible as we may close the role early if