Administrative & Office Asssitant - Stage, Milan (on-site)
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Maka is a multilingual communications solutions & training company supporting international organizations with high-quality content, localization, interpreting solutions, and training. Our mission is to help global brands grow, communicate effectively, and perform at their best. We are looking for a motivated Administrative & Office Assistant Intern in Milan on-site to join our team.
Maka is an equal opportunity employer. Diversity & Inclusion is part of our DNA and critical to our success. We foster a positive work environment that promotes inclusion, personal development, accountability, and teamwork.
About the Role
- Support with daily office management
- Mail delivery and handling
- Communication and coordination with basic suppliers
- Handling phone calls and emails
- Welcoming visitors and guests
- Restocking classrooms and office supplies
- Filing and managing documents
- Collecting signatures, assisting with health and safety documentation, quotations, stationery, etc.
- Providing administrative support to the Sales, Training, Content, and Marketing teams
- Proficiency in English (C1 level or equivalent) to communicate with international clients and colleagues
- Confident using technology
- Bachelor's degree in Economics, Business Administration, or a related field
- Excellent language and numerical skills
- Outstanding communication, networking, and interpersonal skills
- Ability to multitask, prioritize tasks, and coordinate projects
- Excellent organizational skills and attention to detail
- Proactive approach to decision-making and problem-solving
- Commitment to personal and professional growth
- On-site in Milan
Preferred Qualifications
- Fluency in a language other than English and Italian
- Previous work or study experience abroad
- Multicultural background
Employment Terms and Conditions
Our main office is located in Milan.
Employment Type: Internship / Traineeship
Contract Duration: 6 months, with opportunities for professional growth
Compensation: A monthly internship allowance of €800, in accordance with current regional regulations.
Working Schedule:
- Monday to Friday (on-site)
- 9:00 AM – 6:00 PM (including a 1-hour lunch break)
Education:
- Bachelor's degree (Required)
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