Payroll & Personnel Administration Specialist

Payroll & Personnel Administration Specialist

With more than 60 years of experience and a leading position in the wood adhesives industry, Durante Adesivi is an Italian company and part of the Belgian multinational Soudal Group, continuously innovating with a forward-looking approach while successfully operating in additional market sectors.

To strengthen our Human Resources function, we are looking for a Payroll & Personnel Administration Specialist, a key role responsible for ensuring the accurate administration of personnel processes and effective coordination with labour consultants, external and internal stakeholders.

Your Responsibilities:

Reporting directly to the HR Manager, you will be responsible for payroll administration and personnel management activities, ensuring compliance with labour regulations and company procedures.

You will:

• Manage the monthly time and attendance process through dedicated HR systems and ensure data accuracy and reconciliation;
• Prepare and submit all payroll-related data to the external labour consultant;
• Review payroll reports, payslips and supporting documentation to ensure correctness and compliance;
• Manage employees lifecycle administration, including hirings, contractual changes, salary updates and terminations;
• Support salaries payment processing and related accounting activities;
• Administer pension funds, supplementary healthcare schemes, trade union deductions and salary-backed loans;
• Support personnel costs accounting and reconciliation activities;
• Monitor workforce data and prepare HR reports and statistics;
• Manage administrative relationships with temporary employment agencies and contingent workers;
• Ensure compliance with GDPR requirements related to employees data management;
• Coordinate international business travel administration and related insurance coverage requirements;
• Support recruitment, onboarding and employees management activities;
• Liaise with labour consultants, auditors, social security institutions and employers’ associations;
• Support annual HR and payroll activities, including personnel budget preparation, tax certifications, statutory declarations, insurance requirements and year-end closing activities.

Who We Are Looking For:

We are seeking a reliable, details-oriented and service-minded professional who can work autonomously while maintaining a collaborative approach with internal and external stakeholders.

Requirements

Education

• Degree or Diploma in Human Resources, Business Administration, Economics, Law or a related field;
• Additional qualifications in Payroll Administration, Labour Law or Personnel Management are considered a plus.

Professional Experience

• At least 3-5 years of experience in payroll administration and personnel management;
• Solid knowledge of Italian labour law, payroll processes and social security regulations;
• Experience working with external payroll providers and labour consultants;
• Previous experience within a manufacturing or industrial environment would be advantageous;
• Good knowledge of HR systems, time and attendance software, and Microsoft Office applications, particularly Excel.

Soft Skills

• Strong attention to details and accuracy
• Excellent organizational and time management skills
• High level of confidentiality and professional integrity
• Analytical mindset and problem-solving capabilities
• Strong interpersonal and communication skills
• Customer-oriented approach with a focus on continuous improvement.

Good command of English, both written and spoken.

What We Offer:

• Permanent employment contract under the Italian Chemical Industry Collective Labour Agreement (CCNL Chimica Industria) including an initial probation period as provided for by the applicable collective agreement
• Gross annual salary ranging approximately between €32.000,00 and €38.000,00 commensurate with experience and qualifications
• Flexible working hours to support work-life balance and personal flexibility
• Supplementary health insurance
• Company canteen
• Continuous training and professional development opportunities.

Why Join Us?

This position offers a unique opportunity to become the primary point of reference for personnel administration within the organization, playing a strategic role in supporting both employees and management while contributing to the company's ongoing growth and success.