Project administrative assistant
3 settimane fa
Musco Lighting is seeking a dynamic and detail-oriented
Project Administrative Assistant
to join our Project Team supporting the one of the biggest events. This role will provide vital administrative and organizational support, ensuring the seamless execution of project activities. The ideal candidate is bilingual in
Italian
and
English
, with exceptional communication and multitasking skills.
Key Responsibilities:
Administrative Support:
Manage schedules, coordinate meetings, and maintain calendars for the project team.
Prepare and distribute project-related documentation, including reports, presentations, and correspondence.
Assist with the preparation of project plans, timelines, and budgets.
Communication and Liaison:
Act as the primary point of contact for communication between Musco and local stakeholders, vendors, and partners in Italy.
Translate documents and interpret conversations as needed between Italian and English.
Ensure clear and accurate communication to facilitate smooth project execution.
Logistics Coordination:
Organize travel arrangements, accommodations, and event logistics for the project team.
Track and manage project inventory, supplies, and equipment.
Coordinate shipments and deliveries in compliance with project timelines.
Documentation and Reporting:
Maintain organized records of project-related activities, ensuring documentation accuracy and accessibility.
Compile and distribute regular status updates and progress reports to stakeholders.
Support compliance with local regulations, permits, and project requirements in Italy.
Team Support:
Assist in resolving administrative or logistical challenges as they arise.
Foster a collaborative and efficient team environment by anticipating and addressing team needs.
Support additional tasks as assigned to ensure the project's success.
Qualifications:
Fluency in
Italian
and
English
(verbal and written) is mandatory.
Proven experience in administrative roles, preferably in project or event management.
Excellent organizational skills with attention to detail.
Strong communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) and project management tools.
Ability to multitask and prioritize effectively in a fast-paced environment.
Familiarity with Italian business culture, regulations, and practices is a plus.
Flexibility to adapt to changing project needs and schedules.
-
Administrative Assistant
3 settimane fa
Milano, Lombardia, Italia Talent Source A tempo pieno:**Location**: Milan, Italy - office based**Schedule**: Full-Time, PermanentTalentSource Life Sciences, the CROMSOURCE flexible resourcing department, is currently working with one of our partner sponsors to hire an- **Administrative Assistant** to join one of our partner companies - a privately owned Italian pharmaceutical company.The Administrative...
-
Milano, Lombardia, Italia PLU Top Assistant GmbH A tempo pienoPLU is the German market leader in relieving executives and an innovative and agile company with projects across Germany & remotely. In 2025 we are expanding our services and offer Nearshore Experts to the market. In this case, it doesn't matter where you live; what counts is your performance and your passion for second-line management as a Top Project...
-
Administrative Assistant
16 ore fa
Milano, Lombardia, Italia Prima A tempo pienoSinistriAdministrative AssistantMilano - Italia (Possibilità Full Remote)- Siamo alla ricerca di nuovi talenti da inserire come Administrative Assistant.Offriamo pari opportunità di impiego e valutiamo anche chi appartiene alle Categorie Protette (L.68/99).Cosa farai Nello specifico, sarai responsabile di queste attività: Controllare e inserire le perizie...
-
Administrative Assistant
1 settimana fa
Milano, Lombardia, Italia Autodoclogistics A tempo pienoAdministrative Assistant (m/f/d) - AUTODOC PRO ItalyJoin to apply for the Administrative Assistant (m/f/d) - AUTODOC PRO Italy role at AUTODOC.Company DescriptionAUTODOC is the largest and fastest growing auto parts ecommerce platform in Europe, present across 27 countries with around 5,000 employees. AUTODOC generated revenue of over €1.3 billion in 2023,...
-
Administrative Assistant
1 settimana fa
Milano, Lombardia, Italia Autodoclogistics A tempo pienoAdministrative Assistant (m/f/d) - AUTODOC PRO ItalyJoin to apply for the Administrative Assistant (m/f/d) - AUTODOC PRO Italy role at AUTODOC.As Administrative Assistant (m/f/d), you report to the AUTODOC PRO Head of Italy and provide comprehensive administrative support to ensure efficient business operations.The position facilitates seamless communication...
-
Administrative Assistant
7 giorni fa
Milano, Lombardia, Italia TripAdvisor LLC Tempo parzialeTheFork is seeking an experienced Administrative Assistant to support our office management team. As an Administrative Assistant, you will be responsible for providing administrative support, ensuring the smooth operation of our office environment, and fostering a welcoming atmosphere for employees, clients, and visitors.Your primary focus will be on...
-
Administrative Assistant
4 settimane fa
Milano, Lombardia, Italia Mw Gestion A tempo pienoMW Gestion is seeking a part-time administrative assistant for its representative office in the heart of Milan.MW Gestion is an independent financial asset management company founded in 1992 in Paris, France.MW Gestion provides: portfolio management mandates, financial funds and life insurance contracts, as well as wealth management following a patrimonial...
-
Administrative Assistant
7 giorni fa
Milano, Lombardia, Italia Hr Solutions & Results Srl A tempo pienoOur Client is an international leading developer and operator of wind, solar and hybrid projects.For Milan we are looking for**ADMINISTRATIVE ASSISTANT**Primary responsibilities:- Daily agenda management and meetings' scheduling;- Physical and digital archive of documents;- Office supplies' management;- Correspondence management;- Invoices and expenses...
-
Administrative Assistant
3 giorni fa
Milano, Lombardia, Italia AUTODOC A tempo pienoAdministrative Assistant (m/f/d) - AUTODOC PRO Italy Apply locationsMilano-office time type Full time posted on Posted 13 Days Ago job requisition id JR108317 Company DescriptionAUTODOC is the largest and fastest growing auto parts ecommerce platform in Europe. Present across 27 countries with around 5,000 employees, AUTODOC generated revenue of over €1.3...
-
Executive Assistant
14 ore fa
Milano, Lombardia, Italia Bolton A tempo pienoWe are seeking an Executive Assistant - Administrative Services to join our team at Bolton For Education Foundation in Milan. As an Executive Assistant, you will provide high-level administrative support to our senior leadership team, ensuring that our organization runs smoothly and efficiently.Provide administrative support to senior leaders, including...
-
Administrative Assistant
3 giorni fa
Milano, Lombardia, Italia Enea Gmbh A tempo pieno**About Us**Enea LandArt International's Milan office is dedicated to delivering innovative landscape architectural design and construction services that enhance people's quality of life. Our goal is to understand and adapt to the unique characteristics of each site, incorporating our creative ideas to find the most suitable solution.We aim to unlock the...
-
Administrative & Organizational Assistant
2 settimane fa
Milano, Lombardia, Italia Bolton Group A tempo pienoPress Tab to Move to Skip to Content LinkAdministrative & Organizational AssistantWe are looking for an Administrative & Organizational Assistant to join Bolton For Education Foundation based in Milan.How you make the differenceThe Administrative & Organizational Assistant who will join Bolton For Education Foundation will be responsible of supporting the...
-
Administrative & Organizational Assistant
2 giorni fa
Milano, Lombardia, Italia Bolton A tempo pienoHoldingF & APermanentMilano, ITAdministrative & Organizational AssistantWe are looking for anAdministrative & Organizational Assistantto join Bolton For Education Foundation based in Milan.How you make the differenceThe Administrative & Organizational Assistant who will join Bolton For Education Foundation will be responsible for supporting the management of...
-
Administrative & Organizational Assistant
2 giorni fa
Milano, Lombardia, Italia Bolton A tempo pienoHoldingF & APermanentMilano, ITAdministrative & Organizational Assistant We are looking for an Administrative & Organizational Assistant to join Bolton For Education Foundation based in Milan.How you make the difference The Administrative & Organizational Assistant who will join Bolton For Education Foundation will be responsible for supporting the...
-
Administrative & Organizational Assistant
3 giorni fa
Milano, Lombardia, Italia Bolton Group A tempo pienoPress Tab to Move to Skip to Content Link Administrative & Organizational AssistantWe are looking for an Administrative & Organizational Assistant to join Bolton For Education Foundation based in Milan. How you make the difference The Administrative & Organizational Assistant who will join Bolton For Education Foundation will be responsible of supporting...
-
Administrative & Organizational Assistant
3 giorni fa
Milano, Lombardia, Italia Bolton A tempo pienoHoldingF & APermanentMilano, ITAdministrative & Organizational AssistantWe are looking for an Administrative & Organizational Assistant to join Bolton For Education Foundation based in Milan.How you make the differenceThe Administrative & Organizational Assistant who will join Bolton For Education Foundation will be responsible for supporting the management...
-
Administrative Assistant
6 giorni fa
Milano, Lombardia, Italia Tensive A tempo pienoTensive is a pioneering biomedical company focused on developing innovative products that improve breast cancer patients' lives. We are seeking a skilled Administrative Assistant - Grants to join our team and support our daily operations and financial activities.Company OverviewOur team is passionate about innovation and committed to delivering exceptional...
-
Commercial Administrative Assistant
11 ore fa
Milano, Lombardia, Italia Tn Italy A tempo pienoAbout Us:Tn Italy offers a dynamic work environment where you can grow and develop your skills.Role Overview:We are seeking a Commercial Administrative Assistant to join our team in Milan. The successful candidate will be responsible for ensuring the smooth operation of our back-office functions.Responsibilities:Prepare and manage tender documentationProcess...
-
Legal Administrative Assistant
6 giorni fa
Milano, Lombardia, Italia Enfinity Global A tempo pienoDirect message the job poster from Enfinity Global Talent Acquisition Manager, Europe presso Enfinity GlobalDo you want to build a better future? About Enfinity Global Enfinity Global is a purpose-driven company focused on making a positive impact on the planet by helping companies, governments, and individuals transition to a carbon-free and sustainable...
-
Project Assistant
5 giorni fa
Milano, Lombardia, Italia TN Italy A tempo pienoTN Italy is looking for a highly motivated Project Assistant to join our Account team. As a key contributor, you will play a crucial role in the success of our creative development projects.Key Responsibilities:Work closely with the Account Manager to develop and coordinate branding initiatives.Schedule project timelines, manage budgets, and ensure timely...