Accountant
4 settimane fa
The Accountant provides bookkeeping and accounting services to the club and reports on its financial health each month. This person is also highly involved in member services including beingavailable for questions on their accounts and payments.The Accountant reports to the Board of Directors and works closely with the Board Treasurer. The Accountant also attends Finance Committee and Board of Director meetings, when needed.
WORK SCHEDULE: This is a part-time position averaging 25-35 hours per month during the season and 10-20 hours per month when the club is closed. The accountant is paid on an hourly basis and works as needed to complete the following tasks.
PRIMARY JOB RESPONSIBILITIES: 1. At the beginning of the season, sends out invoices to all members for their annual dues/assessment payments and records electronic and check payments. During the season, manages member payments for club services (lesson, drills, parties, guests, etc.)
2. Accountant has Accounts Payable responsibilities to include payments to vendors and employees.
3. Performs all normal bookkeeping duties to include general ledger entries, payroll, accounts payables and receivables, and makes bank deposits.
4. Reconciles monthly checking and PayPal accounts, monitors cash balances, and prepares monthly estimates of future cash balances.
5. Coordinates with Treasurer on Cash Management activities to include investment earnings – currently in T-Bills and CDs.
6. Records monthly interest payments on the club's capital improvement loan.
7. Files and deposits electronically the monthly sales taxes due (for months of May – November)
8. Reviews activity and prepares monthly financial reports for the club and other reports when needed. (annual workers comp audit for example)
9. Prepares and submits semi-monthly payrolls based on hours reported by part-time summer staff and according to the contracts for the Aquatics and Tennis Directors. Maintains employee payroll records in ADP payroll software. Updates changes to W-4 info, pay information, etc.
10. Annually, reviews and issues employee W-2s as prepared by ADP and 1099s to non-employee contractors
11. Annually prepares the club's Federal Form 990. (Fiscal year ends in February.)
12. Maintains Club Membership records in coordination with Membership Director.
13. Retrieves mail from the club PO box.
QUALIFICATIONS/EXPERIENCE:
An accountant with at least 5 years of experience with bookkeeping and accounting. Able to interpret and present/explain financial statements. Must have strong familiarity with QuickBooks Online and PayPal; as well as, ability to learn PoolDues. Membership management software (documentation is provided). Strong communication skills. Must be able to handle member inquiries in a professional manner
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