Senior Administrative Assistant

1 mese fa

Bardi, Italia Villanova University A tempo pieno

Senior Administrative AssistantTo view the position details and/or apply to a position, click on theView Detailslink below the Job Title. If you have questions about the application process, please refer to theApplicant FAQ's.Bookmark this Posting Print Preview |Apply for this JobPlease see Special Instructions for more details.In addition to your resume and cover letter, please submit two written statements: A Statement of Contribution to Mission and Statement of Contribution to DEI. You may find more information on our website about the University's Mission and commitment to DEI .Posting DetailsDo you have questions about the application process? If so, please refer to the Applicant FAQ's.
Posting Details (Default Section) Posting Number: 20244221S Position Title: Senior Administrative Assistant Position Type: Staff Location: Villanova, PA Recruitment Type: Internal/External Applicants Work Schedule: full-time/12-months Avg Hours Week Department: 009-Office of Mission and Ministry Position Summary: Part of the Office for Mission and Ministry's dynamic reimagining of itself, this position is part of the division-wide administrative support team, providing senior level administrative support and event management. This position will work collaboratively across all departments of Mission & Ministry with specific emphasis on providing logistical support for events in all departments, including planning, registration, implementation, onsite support, and post-event evaluation. This position also provides secondary support for various office management logistics including basic website updates, publicity, and communications support. This position requires a flexible work schedule and includes regularly scheduled evening responsibilities. This position requires adaptability and the ability to work both independently and creatively in a collaborative environment.

The Office for Mission and Ministry ( OMM ) promotes and supports the Augustinian Catholic mission of the University with particular attention to the Augustinian charism and spirituality, with a concern for building community that is inclusive, respects and celebrates diversity, and fosters an atmosphere that demonstrates care for our common home. These core values are integral to Villanova's Augustinian Catholic mission and OMM's stewardship of the mission. It is OMM's firm desire to be a model of diversity, equity, and inclusion in hiring and programming at Villanova. The Office for Mission and Ministry welcomes and encourages applications from people of all backgrounds and identities who share these values and a desire to promote them across the university. Duties and Responsibilities: OMM Event ManagementFor events designated by the Office of the Vice President Office Manager:Create and manage event registration forms, invitations, reminders for OMM events, including OMM signature events and lectures, Center for Faith and Learning luncheons and dinners, Sustainability Team Events, Catholic Social Teaching Faculty Workshops, Augustinian Charism Events, and othersCoordinate with University partners to execute successful events, such as Catering, Facilities, Public Safety, Academic departments, and other University divisionsLogistical Support for Special Events-Travel/Hotel/Air/LimoCoordinate Stipend Payments for Guest SpeakersCoordinate food and catering orders for events across all OMM centersServe as OMM liaison to University Event Coordinators' NetworkOMM Event Support:Coordinate logistics for all-staff internal events (breakfast/lunch meetings, welcome events for new staff, Mission Development Day, etc.)Support individual events organized by OMM staff through setup, breakdown, supplies inventory, and transportationPublicity and CommunicationsProvides Secondary Support to Director of Communications and Data and Visual Content ManagerCoordinate OMM event calendar and reconcile with University Events Calendar
AdministrativeWork as an integral member of four-person OMM Admin Team to provide quality administrative and operational support throughout the divisionAttend and actively participate in Staff and Team meetingsAttend professional, retreat, evaluation, and planning meetingsMeet with Supervisor on a regular basis Other Duties:Perform additional duties and assist with projects as assignedMinimum Qualifications: Formal EducationHigh School or GED requiredWork Experience5-7 years working in an office settingSpecific Job KnowledgeProficiency in using Microsoft Office Suite programs, Outlook, internet browsers, Adobe Suite programs and SharePointExcellent organizational skillsStrong interpersonal and written communication skillsStrong analytic skillsAbility to multi-task effectively with the highest level of confidentialityTake initiative and willingly assume responsibilitiesAbility to handle confidential information with discretionPreferred Qualifications: Work ExperienceBachelor's degree2-3 years of event management experienceExperience working in higher educationPhysical Requirements and/or Unusual Work Hours:Tools, machinery and equipment used: General office equipmentEnvironmental conditions: General office environment.Physical requirements: Lifting boxes and items up to 30 pounds. Standing and walking for extended periods of time. Sitting at a desk for extended periods of time.Special Message to Applicants: In addition to your resume and cover letter, please submit two written statements: A Statement of Contribution to Mission and Statement of Contribution to DEI . You may find more information on our website about the University's Mission and commitment to DEI . Posting Date: 11/18/2024 Closing Date (11:59pm ET): 12/15/2024 Salary Posting Information: Commensurate with experience. Salary Band: 12 Job Classification: non-exemptReferences NeededReferences Needed Minimum Number of References Needed 2 Maximum Number of References Needed 3Supplemental QuestionsRequired fields are indicated with an asterisk (*).
* How did you first hear of this employment opportunity?Indeed.comHigheredjobs.comLinkedInGlassdoorChronicle VitaeAcademic KeysPA CareerLink/JobGatewayProfessional Affiliation/Trade WebsiteDiversity Association/Publication WebsiteAdvertisement in Academic or Professional PublicationReferred by a current employeeReferred by a friend, family member, or former employeeHeard about it at a conference or career fairBrowsing the Villanova websiteCabrini University employeeOther* If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.(Open Ended Question)
Documents needed to complete your application:Required DocumentsCover Letter / Letter of InterestResume / Curriculum VitaeStatement of Contribution to MissionStatement of Contribution to DEIOptional DocumentsOther Document

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