Human Resources Assistant

Org.
Setting and Reporting

The United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information, and Telecommunications Technologies services and Training to all Secretariat Entities, Peacekeeping and Special Political Missions, Agencies, Funds, and Programmes of the UN system worldwide.
This position is located in the Field Central Review Body (FCRB) and Reference Verification (RV) Unit in UNGSC, Brindisi.
The Human Resources Assistant at this level reports to the Human Resources Officer and the Chief of the FCRB/RV Unit.

Responsibilities

Within delegated authority, the Human Resources Assistant will be responsible for the following duties: Conducts preliminary HR review of every incoming FCRB case submission to ensure the completeness of the data and the correct set-up of the evaluation criteria in line with the recruitment rules and practices and liaises with recruiters as necessary to request clarifications and amendments.
Coordinates the nomination and extension process of FCRB members.
Runs checks in the Clear Check database on sexual exploitation, abuse, and harassment, UN Security Council Sanctions List, and INTERPOL Wanted Persons lists and updates the status of the checks according to the outcome and follows up accordingly.
Determines the outcome of the reference verification process of candidates in line with the Reference Verification Guidelines and makes well–reasoned recommendations to management regarding the final case status.
Views personnel actions through Umoja for records verification purposes.
Participates in the selection of candidates for FCRB/RVU unit positions, including evaluating and screening applications of such candidates, preparing profiles of candidates, conducting preliminary interviews, and identifying short lists of candidates.
Assists in the filling of FCRB/RVU unit posts for all categories, including drafting of vacancy announcements and building the job opening in Inspira; liaising with recruiters regarding the process; and serving as note taker on CBI interviews.
Assists in organizing and coordinating competitive recruitment examinations for FCRB/RVU unit positions.
Monitors, identifies, and analyses knowledge gaps to prepare and deliver training to all actors involved in recruitment: recruiters, hiring managers in field missions, FCRB members, and consultants working as reference verification case processors.
Delivers ad-hoc virtual step-by-step training and guidance sessions to clients to facilitate the work in their assigned roles (recruiters, FCRB members, etc.).
Creates, updates, and disseminates training and guidance material including step-by-step guides, checklists, and aide-memoires on reference check case submissions and case processing, as well as on recruitment case reviews.
Assists in the organization and conducts of training courses and workshops.
Provides logistics and administrative support to trainers.
Maintains HR-related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports.
Undertakes research on a range of HR-related issues and prepares notes/reports.
Provides general office support services; processes, drafts, edits, proofreads, and finalizes for signature/approval a variety of correspondence and other communications; performs budget preparation, input monitoring and implementation; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
Prepares written responses to queries concerning HR-related matters.
Trains new/lower-level staff in the unit.
Performs other duties as required.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning, and decision making.
Assists with visualizations and updating information material such as web pages or brochures.

Competencies

PROFESSIONALISM:

Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting.
Knowledge of the United Nations staff rules and regulations, human resources policies, procedures and practices.
Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps.
Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
The ability to perform analysis, modeling and interpretation of data in support of decision-making.
Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
COMMUNICATION:

Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
CLIENT ORIENTATION:

Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

A minimum of seven (7) years of progressively responsible experience in human resources management, administrative services, or related area is required.
The minimum years of relevant experience is reduced to five (5) for candidates who possess a first-level university degree or higher.
Experience in performing recruitment oversight, recruitment process compliance review, or reference verification-related duties is desirable.
Experience in delivering training programs related to recruitment or reference verification is desirable.
Experience with ERP systems such as SAP (Umoja), Oracle/PeopleSoft (Inspira), or other similar platforms is desirable.
Experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat.
For the post advertised, fluency in oral and written English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is open for recruitment for an initial period of one year with possibility of extension, subject to availability of funds.
Recruitment for this position is done on local basis.
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules.
Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located.
Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station.
Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity.
All employment decisions are made on the basis of qualifications and organizational needs.
The United Nations is committed to creating a diverse and inclusive environment of mutual respect.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.
The term "sexual exploitation" means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another.
The term "sexual abuse" means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
The term "sexual harassment" means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working relationship.
Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.
The United Nations Secretariat is a non-smoking environment.
Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

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