Workplace Operations Manager

2 mesi fa

Milano, Italia Arcadis A tempo pieno

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.We are more than 36, people, in over 70 countries, dedicated to improving quality of life.
Everyone has an important role to play.
With the power of many curious minds, together we can solve the worlds most complex challenges and deliver more impact together.Role description:To deliver the Workplace Promise consistently within the portfolio in France, Belgium, and Italy.Accountable to the Global Workplace Function, the role will be responsible for a best-in-class user experience for Arcadians, our guests, and all users of our offices in France, Belgium, and Italy.
The role will drive service improvement to perform above industry benchmarks for productivity and efficiency, primarily through managing service providers and internal teams.
The role will be accountable for operating to the global workplace functional design as a data-driven and digitally enabled function, delivering integrated facilities management.
The role will represent workplace operations within the country and have a direct interface with in-country directors, business units, enabling functions, and with the other workplace sub-functions.
The role offers the opportunity to be part of a global team that delivers workplace experience across 50 countries.
Key Interfaces: Regional Workplace Operations Manager In-Country Directors and Location Leadership Teams Supply chain leadership Workplace sub-functions - Portfolio, Strategy and Projects Global Workplace Operations Leaders Enabling services such as Procurement, Technology, Finance, ESG, SHEQ This role will report directly to the Regional Workplace Operations Manager (Europe).Role accountabilities:Key Accountabilities & Responsibilities: The Country Workplace Operations Manager is accountable for ensuring that all users of our workspace have a best-in-class experience.
You will be accountable for the delivery of the expected user experience through the management of an internal team and/or through the contract management and service delivery of outsourced Workplace suppliers.
Ensure standards and KPIs are met for all properties within your remit including carrying out audits where applicable.
Your role will be accountable for budget setting, approval of costs, re-forecasting, and management of the budget.
You will be accountable for interfacing with other Arcadis functions including safety, health, environment & Quality (SHEQ) to ensure agreed Workplace Health and Safety and Sustainability responsibilities are met.
You will also be accountable for ensuring Workplace standards are reviewed and updated as applicable, coordinating Workplace communications and Intranet sites, and supporting workplace projects when required.
Principal Accountabilities & Responsibilities Provide leadership to team members and contractors delivering the Workplace service to all properties within your remit, in line with the global workplace functional design and standards.
Accountable for compliance with relevant legislation, codes of practice, Arcadis standards and for all operational workplace services, HSE responsibilities and the use of effective audit, monitoring, inspection, and reporting.
Act as the escalation point for all country-related Workplace issues with responsibility for resolution or further escalation.
Accountable for the interface and engagement with Work Councils and Unions for all Arcadis workplace matters As subject matter specialist, support the Regional Workplace Operations Manager and suppliers to advise and guide Arcadis in all FM and Workplace operational matters related to the country.
Effectively manage the supply chain to deliver consistent standards of service, ensuring value for money, transparency and a partnership approach which allows innovation and continual improvement.
Accountable for Workplace country responsibilities defined within supply chain contracts and scopes of work.
Accountable for the financial management and performance of the country Workplace budget including budget setting and reporting of the supply chain escalation and mitigation of variances.
Interface with other enabling functions to ensure effectiveness and efficiency.
Participate as a key member of the wider regional and global Workplace teams, supporting development, innovation and improvement.
Deputise for the Regional Workplace Operations Manager as required Qualifications & Experience:Knowledge Sound knowledge of FM/Workplace matters and practices gained by significant experience working in a similar environment Experience leading an outsourced Workplace service model Relevant qualifications /experience Membership of a recognized facility management/workplace professional body at a level appropriate to the role Financial acumen including experience managing budgets in excess of $1m, budget setting, reporting, and variance management Skills and Experience Fluency in written and spoken English (as well as the local country language) is essential Excellent communication, negotiation, and presentation skills to interact with in-country leadership and global workplace functions.
Developing strong and effective relationships with supply chain and internal stakeholders.
Trusted advisor to Arcadis Significant experience in FM/Workplace or similar, multi-site customer-facing environments Experience in managing outsourced Workplace service contracts Sound knowledge of CAFM systems used in the delivery of Workplace services Personal Attributes Confident in representing workplace function to country directors, work councils, and end-users Ability to work in a global organization and a matrix environment.
Pro-active and result-oriented personality Able to quickly develop internal and external relationships Confident in pressured situations Comfortable dealing effectively with challenges and change Will take the initiative and own solutions to completion Flexible and willing to undertake travel within the country and occasionally beyond as required Ability to prioritize and manage a complex workload A systematic approach to problem-solving and decision-making Aligned to the Arcadis Leadership model we seek Arcadians with a strong fit to our leadership success profile, to build and drive our culture of inclusion, accountability, human-centricity, and sustainability.
Successful Arcadians will possess strong learning agility, combined with a balanced mix of being curious, driving success and igniting passion.

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