Country Procurement

1 mese fa

Milano, Italia Weworld A tempo pieno

Position: Country Procurement & Logistics Manager oPt
Location: Ramallah, with frequent travels to other bases in the West Bank, East Jerusalem & Gaza (if situation allowed)
Report to: Country Representative
Starting date: ASAP
Application deadline: 23/05/2024
Family Duty Station: NO
Working Context WeWorld has been working in Palestine since 1992, operating in the field of human rights, humanitarian aid and development to guarantee Palestinian communities access to basic services and available natural resources, in particular with regard to integrated service management, the strengthening of the integrated protection of the population and the enhancement of local socio-economic development in a sustainable and innovative way, with particular attention to the social and economic empowerment of women.
WeWorld in Palestine has 5 offices (central office in Jerusalem and field offices in Gaza City, Ramallah, Hebron and Tubas). Over the decades, WeWorld has implemented several interventions funded by multiple donors: DG ECHO and the European Union, the Italian Cooperation, UN agencies as UNICEF and OCHA, as well as national agencies and donors such as SIDA, GIZ, JICA, DGD, GFFO, FCDO, AECID and others.
WeWorld's interventions are linked to global and national strategies, including the coordination with and the contribution to the Humanitarian Response Plan of the UN. With a people-centered approach, the priorities are always identified together with the communities we serve, with a specific focus on a triple Nexus approach. The significant amount of data and analysis collected and elaborated by WeWorld in oPt inform the intervention of multiple agencies in Country. WeWorld is a member of the Global WASH Cluster and is part of all the clusters at national level: WASH (member of the Strategic Advisory Group), Education, Food Security, Shelter, Protection and Health. More recently, WeWorld has launched emergency operations and activities within Gaza to support the ongoing crisis.
Job description: Under the line management of the Country Representative, the Country Procurement & Logistics Manager will be responsible for implementation of WeWorld procurement procedures and supervision of logistics.
She/he/ They will be responsible for:
Main functions and duties: Procurement · Responsible for effective and streamlined Supply Chain Management across WeWorld mission
· Ensure strict application and respect of WeWorld and donors procurement procedures and guidelines
· Support the Project Managers/Project Focal Points in the creation of Procurement Project Plans
· Responsible for updating the Project Procurement Plans
· Support Project Managers/Project Focal Points in implementing correct procurement procedures
· Responsible for the preparation of high level tender documentation and ensuring compliance across all tender procedures and documentation.
· Drafting & reviewing Supply, Service, Works and Framework Contracts
· Responsible for following up the contract implementation and completion to support payments
· Mainstream compliance to procurement procedures across WeWorld mission and prevent risks of fraud, collusion, and conflict of interest
· Ensure proper archiving of procurement documents and files in hard and soft copies, to ensure effective organization and compliance for audits and reviews
· Provide timely, correct and complete procurement-related documentation and data for interim and final reports & internal and external audits in coordination with Project Manager/Project Focal Points and Finance Department, according to donors'/ auditor requests
Coordination & External Represntation · Coordination and direct line management of the procurement and logistics team across oPt.
· Responsible for training and capacity building programs for WW staff to ensure continuous learning and good performance of role
· Coordinate with the Finance Department to ensure correct payment terms and schedules are respected for supplier payments
· Liaise with the Procurement Department at Regional and Global level
· Participate in Crisis Management Team meetings
· Responsible for adapting the Global tools to the local context under technical supervision and approval of regional and HQ Procurement Department
· Engaging with relevant stakeholders on emergency Gaza operations including context analysis and staying informed on possible Humanitarian corridors (Egypt and Jordan) and the possibilities of humanitarian shipments from abroad
· Represent WW in the Logistic Cluster and other cluster/ INGO mechanisms and provide briefings to CMT team
· Engage with other wider INGO and UN community for knowledge sharing and insights on Gaza response
Emergency Logistics Operations: · Support the team in the Country to operationalize new field bases, warehousing and distribution activities, in particular for emergency activities in Gaza
· Ensure Gaza team has adequate access to emergency communication modalities such as E sims and emergency networks
· Work with CMT team to find durable solutions to ongoing challenges facing the team
· Support the security focal point in emergency and contingency planning effors both in the West Bank and in Gaza.
· Lead the procurement activities in Gaza and ensure compliance to donor/ WW rules and guidelines.
Logistics · Supervise the fleet management
· Develop mission fleet management SOPs, review and update them periodically
· Supervise the correct use and maintenance of the organization premises (offices and WH)
· Supervise contract follow-up premises, utilities and facilitates contracts
· Supervise and ensure the implementation of a streamlined assets/equipment management system (including coding, follow up and handover process)
· Coordinate with the Operations Unit to ensure supply chain is highly functioning and efficient.
· Support in achieving custom clearance and importing regulations for International Cargo/Freight
The duties and responsibilities set forth above are not exhaustive and the role holder may be required to perform additional duties.

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