Financial Controller

MAIN OBJECTIVES: Manage and control all finance activities of the station that include authorising, (as per the manual of authorities), evaluating and implementing corporate finance decisions in areas covering Revenue, Receivables, Payables, Cash/Banking, Payroll, General Ledger and Taxation.

• Plan, organize, direct and control the activities of all sub-ordinates at the station with the objective of achieving high accounting standards, protecting the company's assets minimizing cost, setting up modern accounting systems and establishing a business support function at the outstations.
• Manage the implementation of new accounting systems and procedures as required by headquarters from time to time.
• Implement and monitor internal controls in all areas of the station.
• Responsible for the audit rating of the station as far as it relates to Finance areas.
• Liaise with all department head at the station/HDQ to provide adequate business support for their areas.
• Exercise supervisory functions and exercise financial authority established by management for the position.
MAIN DUTIES: The definition of duties or responsibilities mentioned below are only indicative and are not exhaustive. The duties and responsibilities are subject to changes depending upon the changes in operations at the station, local laws and requirements of the Head Office.

Accounts and records
1. Plan, organize, direct and control the activities of all sub-ordinates at the station with the objectives of achieving high accounting standards, protecting the company's assets, minimizing costs, assist HDQ in implementing modern accounting systems and establishing a business support function at the station.
2. Direct the financial accounting function at the stations to ensure that there are adequate internal controls and compliance with company policies.
3. Develop the support systems and processes at the station so that the accounting transactions are correctly allocated and provide the required management information on a timely basis.
4. Ensure proper maintenance of station accounts' records and documents such as assets records, bank reconciliations, General ledgers, purchase/service invoices, internal invoices, prepayment invoices, iexpense reports, remittance advises, sales reports, receipts, bank statements, cheque books, payrolls and revenue documents. Review the filing systems from time to time to ensure easy accessibility at any time to the required information.
5. Review the existing manuals and procedures and advise simplification and rationalization.

Expenditure
6. Prepare the annual plans and budgets (capital and operating) for the finance activity at the station. Practicing budgetary control by ensuring that actual expenditure is within the limits of budget so that no adverse variances could occur.
Assist and guide in the preparation of the annual budgets of all departments at stations. Ensure that they comply with management parameters and that they are submitted to HDQ in time.
7. Control petty cash accounts at town office, Airport office etc.. to ensure sound processing, according to GF procedure. Ensure that reimbursement claims are lodged by staff on timely basis. Conduct surprise check of petty cash to ensure that petty cash float is utilised for GF business.
8. Cause to run and maintain Station Payroll. Ensure that any changes in rate of pay is supported by authorised documents.
9. Ensure proper application of company policies in the matter of settlement of duty travel claims, entertainment claims, medical claims etc., of staff at the station.
10. Maintain schedule of GF contracts with third parties and ensure that concerned department initiates renewal process in time. Review the contracts to ensure that GF interests are well protected
11. Ensure that payments for the purchases or services received are made to supplier based on original documents, proper certification of services and verification of rates and contract terms and conditions.
12. Monitor and ensure proper control over the disbursement bank account to ensure proper utilization of funds and maintain optimal balance in this account so that no idle cash balances is there, which causes a loss to the company, nor a shortage takes place which could harm the company goodwill and causes bank interest payable.
Ensure that bank reconciliation is prepared on timely basis. Any errors and omissions in the bank statement to be advised to the bank and rectification action followed up.

Revenue
13. Monitor and ensure proper control over the sales collection bank account. Ensure that bank reconciliation is prepared on timely basis. Any errors and omissions in the bank statement to be advised to the bank and rectification action followed up.
14. Ensure timely repatriation of GF funds from the Sales Collection account. Follow up with central bank and exchange control authority to know the situation of funds transfer. Keep HDQ Treasury department and MOF advised on the status of repatriation.
15. Check the monthly sales and refund reports of GF offices, sales agents, GSAs and BSPs. Ensure proper accounting of these reports and provide management with status reports about their outstanding debts. Proceeds from sales to be paid on time as stated in the contract.
16. Ensure that passengers are given proper attention in the matter of making refunds.
17. Advising revenue departments on all revenue figures as regulated by Finance Department.

Credit control
18. Review receivable ageing report on regular basis. Ensure recovery of receivable on timely manner.
19. Review ADMs outstanding for the station in Station/HDQ books and follow up with the agents for recovery. Any issues with recovery should be highlighted to the station head for follow up and recovery. Ensure proper accounting of settlement against ADM and provide information on such settlement to ADM section in head quarter.
20. Discuss the receivable status with station head on periodical basis and highlight the areas of concern to the station head.
21. Prepare and review overdue debts on timely manner. Provide required information to credit control section at HDQ.
22. Obtain bank guarantees from agents and GSAs and to ensure that the bank guarantee amount is computed as per the agreement between the parties, directives from credit control section at HDQ and exposure of GF to the agent or GSA.
23. Reply to agents, GSA and BSP queries as far as it relates to financial matters and ensure that, they adhere to GF reporting procedures and government procedures, rules and regulations.
24. Monitor activation and deactivation of agents in BSP link.
25. Manual revenue documents (EBT, MCO and tickets) would be used for emergency only. FC has to control the quantity.

Liaison
26. Liaise with Internal Auditors to implement the recommendations in the audit reports of the station. Follow up with sub-ordinates for the successful implementation of these recommendations.
27. Follow up with the concerned department at head quarters for resolution of any issues referred to such departments.
28. Administer and control of the stations insurance matters and payment of claims to third parties for lost baggage and damaged cargo.
29. Co-ordinate with GF legal department and lawyers the settlement of GF financial obligations consequent to legal sentences.
30. Receive notices, orders and circulars from tax authorities and other governmental departments.
31. Represent the company on financial and accounting matters at the station when requested.
32. Receive tax inspectors and provide them with the information and documents required to reconcile payments with revenue/expenses figures.
33. Follow up changes in labour, customs, tax laws and exchange rates in order to be aware of their reflection on GF financial documents.
34. Attend B.A.R. (Board of Airline Representatives) to discuss the financial affairs concerning performance of sales agents. Attend BSP meetings, along with station head, to discuss the issues relating to BSP agents
35. Analyze tender offers in order to assist Country Manager in the decision of selection.

Staff matters
36. Monitor the performance of the sub-ordinates and their suitability for the position.
37. Provide support to sub-ordinates on all matters related to the proper performance of their jobs.
38. Continuous review of the performance of sub-ordinates to ensure that they meet the required standards of work.
39. Exercise effective management of the department's staff in terms of selecting, training, motivating and evaluating them in appropriate liaison with Manager Outstation Finance.

Local Laws
1. Ensure compliance with the applicable laws and notifications, proclamations and circulars issued by governmental authorities. Some major issues might require consultation with concerned department in HDQ.
2. Ensure that all legal and contractual liabilities are discharged in full.

Others
1. Provide proper financial business support to respective departments at the station.
2. Work with the department head to ensure that they are satisfied with the financial business support provided.
3. Required to travel to other stations in the network to assist in accounting and review of financial and other matters.
4. Any other task which would be given by direct supervisor or station head
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